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ControlPoint 8.7 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Running Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Provisioning SharePoint Site Collections and Sites Default Menu Options for ControlPoint Users About Us

Selecting Users Based on a SharePoint User Profile

If you are running MOSS or SharePoint Server, you can select users for most ControlPoint operations based on a common property defined in the SharePoint User Profile service(s) associated with the Web application.  

NOTE:  To use this feature, the User Profile Service Application must be enabled and associated with each of the Web applications within the scope of the action or analysis.  If more than one instance of this service application is associated with a Web application, the default instance will be used.

Requirements

In order to act on or analyze users based on a SharePoint User Profile property:

·the ControlPoint Service account must have permissions to access the User Profile Service application, and

·the User Profile Service application must be associated with the Web application(s) within the scope of the operation.

If the above requirements are not met for a particular Web application:

·In the case of an action:

§profile-based users with permissions for sites within that Web application will not be acted upon, and

§the name of each Web application that was not included in the action will be recorded in the ControlPoint Task Audit.

·in the case of an analysis:

§the analysis will not continue processing, and

§the following message will display in the analysis header:  "No User Profile Application available to service the request.  Contact your farm administrator."

To select users based on a SharePoint User Profile property:

1Click the profile icon () to display the Profile Property Selection dialog.

2Select a Property Name from the drop-down.

Profile Property dialog 1

NOTE:  The Property Name drop-down includes properties whose Data Type is string, person, or boolean.  If your selection has more than one associated User Profile service, the dialog will include properties from all associated profiles on the home farm.  

3Select or enter a Property Value.

NOTE:  Depending on the nature of the property, the Property Value drop-down may or may not be populated.  For properties of the Data Type person, enter a full account name (for example, domain\user_name).  For properties of the Data Type boolean (identified in the SharePoint user profile by a check box), enter true (for checked) or false (for unchecked).

4Click [Upload]

 

Using a Combination of User Selection Options

For most ControlPoint operations, you can specify a combination of individual users, wildcards, and/or profile properties.  When a combination of selection options is used, all users specified through any of these criteria will be included in the operation.

 

Operations that Include Two People Pickers

When a ControlPoint action includes both a source and a target People Picker, such as Duplicate User Permissions and Delete User Permissions (when permissions are reassigned), additional rules and restrictions for user selection apply.  Refer to the operation-specific topic in this guide for details.

Using Discovery to Collect Information for the ControlPoint Database Cache

ControlPoint Discovery is a farm-specific background task that collects information and stores it in the ControlPoint Services (xcAdmin) database cache for the following purposes:

·for use in ControlPoint data analysis and reporting

·to populate SharePoint permissions for members of the ControlPoint Business Administrators group

·to identify ControlPoint users who meet the criteria for "Admins" for scheduled analysis distribution, and

·to populate and update statistics lists used to create dashboards.

Discovery is triggered by the ControlPoint Discovery Service to run on a pre-defined schedule. In addition to collecting data for analysis and reporting, Discovery records the SharePoint permissions of site administrators (that is, members of the ControlPoint Business Administrators group). See Making ControlPoint Available to Business Users (Site Administrators)

If you want to ensure that your ControlPoint analyses have the most recent cached data—you can run the Discovery process interactively from the ControlPoint application. The ControlPoint installer includes the option to configure the Discovery Service.  

If the ControlPoint Discovery Service is not installed, the operations and parameters that rely on cached data collected by Discovery are disabled.

Disabled Discovery Options

 

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