Viewing Properties of an Object within the SharePoint Hierarchy
From the SharePoint Hierarchy, you can access an at-a-glance summary of key properties for the farm, a Web application, a site collection, or a sitea site collection or a site.
You can also retrieve the following statistics for an object at any level of the hierarchy:
·the total number of unique users who have permissions, and
·the total number of users with activity over the past 30 days.
To view an object's properties:
1From the SharePoint Hierarchy, select the object whose properties you want to view.
NOTE: You can only view properties for a single object at a time (that is, the multiple selection is unavailable).
2Right-click and select Properties.
Farm Properties
Farm-level properties are maintained in Operations section of the SharePoint Central Administration site .
Web Application Properties
Web application-level properties are maintained in the Application Management section of the SharePoint Central Administration pages.
Site Collection Properties
Site Collection properties are maintained in the SharePoint Site Collection Administration area.
Site Properties
Site-level properties are maintained in SharePoint Site Settings pages.
To view user permissions and activity totals (for the selected level of the SharePoint Hierarchy):
Click [Calculate Totals].
When the values have been calculated, the following information displays at the top of the Properties dialog:
·Total Users with Permissions
·Total Active Users (last 30 days)
NOTE: These totals reflect unique users. (That is, any user who has more than one set of permissions to a site is only counted once).
·Total Users with Permissions includes:
§Web application Service Accounts
§Users granted permissions through Web application policies
§Site Collection Administrators
§Users within Active Directory groups to which the ControlPoint Service Account has access (that is, within the same domain or forest or in a different domain/forest for which with a two-way trust exists). Disabled Active Directory accounts are included in this total. If an Active Directory user has been renamed but still has permissions in SharePoint under the old name, each name will be counted as a separate user.
·Excluded from this total are built-in groups and special accounts, such as nt authority\authenticated users (or any account that begins with "nt authority") and sharepoint\system, and users granted permissions via augmented Claims or alternate authentication providers.
NOTE: Total Users with Permissions uses data recorded in the ControlPoint Service Database (xcAdmin), and is current as of the last ControlPoint Discovery run. (The actual number of users within Active Directory groups is counted in real-time, however.)
Total Active Users uses 30 days worth of activity data that is collected by the SharePoint usage job(s), and is as current as the last time the job(s) ran.
Creating Dashboards for Monitoring Statistics within Your SharePoint Farm
The ControlPoint Configuration site contains the following custom lists that ControlPoint Application Administrators can use to create "dashboards" of Web Parts for monitoring statistics within a SharePoint farm:
·Farm Statistics - Individual farm-wide metrics that are typically presented individually.
·Web Application Statistics - Rows of data about each Web application. Depending on your needs, you can present aggregate data (column sums, maximums, standard deviation, and so on).
·Site Collection Statistics - Rows of data about each site collection which, like Web Application Statistics, can be customized to present aggregate data as well as key performance indicators (KPIs).
NOTE: by default, the Site Collections Statistics list includes all site collections in the farm. ControlPoint Application Administrators can, however, eliminate from the list groups of site collections that they do not want to monitor by excluding the Web applications that host them as described in the ControlPoint Administration Guide. This may be useful, for example, if the number of site collections in your farm exceeds the SharePoint recommended maximum number of list items.
How Statistics Lists are Populated
Statistics lists are populated as part of the ControlPoint Discovery job. When this job runs, the lists are cleared and re-populated with current data.
NOTE: Because of the way in which they are populated, if any of these lists are copied or moved, statistics data will become static (that is, it will not be updated) in the new location.
To create a statistics dashboard on the ControlPoint Configuration root site main page:
NOTE: The steps below are intended to provide introductory guidelines for creating dashboards on the ControlPoint Configuration root site main page. Consult your SharePoint documentation and other available resources for more detailed instructions and/or guidance in using alternate tools and techniques.
1From the ControlPoint Configuration site main page, choose Site Actions > Edit Page.
2Click Add a Web Part, then choose the list(s) that you want to add as Web Parts to that area of the page.
EXCEPTION: The Web Statistics KPI List is configured and added to the page using a different method. See "To configure the Web Statistics KPI, " following.
You can either use the default view that has been defined for the list or create a custom view.
You can, for example, change the display order of columns; display a subset of columns; display columns that are not included in the default view; add a calculated column; display column totals.
·Example: Site Collection Statistics with calculated columns to track size and storage utilization.
·Example: Farm Statistics filtered to show only "high priority" metrics.
The GDPR Dashboard
If your organization is subject to General Data Protection Regulation (GDPR) compliance, the GDPR dashboard provides an overview of how your organization is using ControlPoint to manage regulation-sensitive areas of your SharePoint environment.
GDPR dashboard statistics are populated based on usage of the following functionality:
·SharePoint Audit Settings
To access the GDPR dashboard:
From SharePoint Hierarchy farm node, choose GDPR Dashboard.
The GDPR Dashboard displays the following information:
·the Number of Site Collections in your farm (excluding Central Administration) as of the last ControlPoint Discovery run.
·If your organization uses Sensitive Content Manager:
§Number of Active PII Audit Reports represents the number of Sensitive Content Manager jobs scheduled to be scanned and ControlPoint policies created to scan documents.
§Sensitive Objects Scanned in SharePoint shows the number of documents determined to contain sensitive content compared to all items scanned within a given month.
§the Sensitive Content Manager: ENABLED donut graph shows the following percentages:
oThe light blue section represents the percentage of site collections containing content for which at least one scan has been performed PLUS site collections that have at least one Active PII Audit Report.
NOTE: This percentage is also the number that displays inside the donut graph.
oThe medium blue section represents the percentage of site collections containing content for which at least one scan has been performed.
othe dark blue section represents site collections that have had no Sensitive Content Manager activity.
If you have never used Sensitive Content Manager, this section will always display 0%.
·If your organization uses ControlPoint Sentinel, Anomalous Events Detected represents the number of deviations in document views and downloads from individual users' "typical" daily usage patterns
·Sites with Auditing Enabled represents the percentage of site collections within your SharePoint farm for which all audit settings are enabled.
NOTE: If any of the site collection audit settings are not enabled or if audit settings are enabled at the site level or below (which is possible if you are using ControlPoint Manage Audit Settings functionality), the site collection will not be counted in this percentage.
·If your organization uses ControlPoint Governance Policy Manager, the bottom section lists all of the Governance Policies that currently exist for the farm.
Setting Object Properties
You can use ControlPoint to set properties for site collections, sites, and lists.
In a multi-farm environment, properties can be set across multiple farms; the user interface for the home farm is always used. Therefore, if your multi-farm installation includes different SharePoint versions (for example, both 2016 and 2019) or variations (for example, ControlPoint Standard and ControlPoint Online), which necessitates differences in the user interface, some options may be missingor not validfor the remote farm.