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Recovery Manager for Exchange 5.8.4 - User Guide

Getting started Working with storages
About storages Extracting an Exchange Server database from backup
Working with Quest® Rapid Recovery® (AppAssure®) Working with Quest® NetVault Backup® Working with Quest® vRanger® Working with CA ARCserve Backup Working with EMC NetWorker Working with HP Data Protector Working with IBM Tivoli Storage Manager Working with Microsoft Data Protection Manager Working with Microsoft Windows Backup Working with Microsoft Windows Server Backup Working with Symantec Backup Exec Working with Symantec NetBackup Working with unlisted backup software
Accessing backups directly Extracting incremental or differential backups Registering a storage Opening a storage Closing a storage Renaming a storage Deleting a storage Deleting items from a target storage Deleting items from a source storage Setting access permissions for target files
Restoring data
Optimizing Recovery Manager for Exchange performance Storage indexing Restoring messages Restoring attachments Restoring folders Restoring mailboxes Importing Data from .Pst Files to Online Exchange Mailboxes Selecting a target folder Comparing and restoring storages, mailboxes, or folders Searching for messages, attachments, or folders in source storages
Automated Tasks Management Shell Web Interface Appendices
Mailbox Restore Wizard Public Folder Restore Wizard Message Restore Wizard Message Delete Wizard Import .Pst Files Wizard Add Storage Wizard Catalog Wizard Task Wizard
Select Action Select Template Specify Task File Option: Catalog Backups Template Option: Restore Templates
Comparison of Recovery Manager for Exchange editions

Step 2 (optional): Restore items from the list of comparison results

To selectively restore items

  1. Select the list items you want to restore.
  2. Right-click any selected item, then select the appropriate command from the shortcut menu.

Searching for messages, attachments, or folders in source storages

Recovery Manager for Exchange provides an easy-to-use interface to help you search for messages, attachments, or folders in registered source storages. You can select multiple source storages and multiple mailboxes and public folders from different source storages to search at once and run multiple searches with different search criteria.

To search for messages, attachments, or folders in source storages

  1. In the left pane, select the Find node.

The right pane displays the Find View.

  1. In the Find View, use the Look for box to select what you want to search for—messages, attachments, or folders.
  2. Click Browse, and select the check boxes next to the registered source storages you want to search.

To search particular mailboxes and folders, expand the source storage nodes and select the check boxes next to the mailboxes and folders you want to search.

If you do not want to search subfolders within mailboxes and folders, clear the Search subfolders check box.

To register a new storage, click Add New Storage. For more information, see Add Storage Wizard.

  1. When finished, click OK.
  2. Use the Folders tab, Messages tab, More Choices tab, Attachments tab, and Mailboxes tab to specify criteria for your search. For more information about these tabs, see Using the Find View.

To create a flexible search query, click the Advanced Mode hyperlink, and compose your search query.

Note: The Advanced Mode option is not available if you use the Indexing feature.

For more information, see Advanced mode.

  1. When finished, click Find Now.

A status bar at the bottom of the Find View displays the number of items found so far, and the path to the storage folder currently being searched.

You can click Stop to stop the search. To restart the search, click Find Now.

Note: To search in a source storage, select that storage in the details pane, and then click in the toolbar.

In the next sections:

Using the Find View

The tabbed Find View allows you to search for messages, attachments, or folders in registered source storages.

This section describes the Find View elements and the search syntax and search operators you can use on the Find View tabs.

  • New Search. Creates a new search tab next to the current tab. Use the new search tab to specify your search criteria and run the search. You can create and use multiple search tabs to run simultaneous searches with different criteria.
  • Open Search. Loads previously saved search parameters from a file. You can load previously saved search parameters along with returned search results. For more information, see Saving and loading search parameters and Search results.
  • Save Search. Saves current search parameters to a file. You can save search parameters along with returned search results by selecting an appropriate target file format. For more information, see see Saving and loading search parameters and Search results.
  • Look for. Allows you to select what you want to search for—messages, attachments, or folders. Depending on your choice, the returned search results will include messages, attachments, or folders.
  • Search in. Displays the registered source storages, mailboxes, and/or folders you have selected to search in.
  • Browse. Opens a dialog box you can use to select the registered source storages, mailboxes, and/or folders to search in. You can also register and select new source storages.
  • Find Now. After specifying your search parameters, click Find Now to run your search on the current tab.
  • Stop. Stops the search that is running on the current tab.

By default, the Find View opens in the standard mode. You can click the Advanced Mode hyperlink to switch to the advanced mode to create more flexible and sophisticated search queries.

Note: The Advanced Mode option is not available if you use the Indexing feature.

For more information about the standard and advanced modes, see Standard mode and Advanced mode respectively.

Standard mode

When the Find View is in the standard mode, each search tab has the following tabs:

The next sections provide descriptions of this tab.

Folders tab

On the Folders tab, you can specify parameters to search selected source storages for matching keywords in folders. You can also use other search criteria, such as folder size and folder creation dates.

Table 17: Elements on the Folders tab

Element When looking for messages When looking for attachments When looking for folders
Folder names Allows you to search in folders whose names include and/or exclude specific keywords. Unavailable
Find words Provides a space for you to type keywords. Allows you to look for messages in the folders whose elements contain the specified keywords. Provides a space for you to type keywords. Allows you to look for message attachments in the folders whose elements contain the specified keywords. Provides a space for you to type keywords. Allows you to look for the folders whose elements contain the specified keywords.
Match case Allows you to use a case-sensitive search of keywords.
Find whole words only Allows you to search for the whole matching keywords.
In Allows you to select the folder elements you want to search for the matching keywords.
Number of messages

Allows you to search in the folders that hold a specific number of messages.

Select one of the options from the list and type the number of messages in the box.

 Allows you to search for the folders that hold a specific number of messages.
Folder creation date Allows you to specify a time period when the folders you want to search were created. Allows you to specify a time period when the folders you want to search for were created.
Ellipsis button (...) Allows you to import keywords from a file into the box where you click this button.

Messages tab

Note: o search for keywords in files attached to mailbox or public folder items, Recovery Manager for Exchange requires IFilters. An IFilter is a component of the indexing service included with Microsoft Windows 2007 and subsequent versions of Windows. Recovery Manager for Exchange uses IFilters to access textual content of files. To see the list of searchable file types and to download IFilters, go to http://www.microsoft.com/windows/desktopsearch/technical/searchtype.mspx.

For more information about a specific IFilter or for installation instructions, contact the software vendor for that IFilter.

On the Messages tab, you can specify parameters to search selected source storages for matching keywords in messages. You can also use other criteria such as recipients, senders, and dates. You can use any combination of these search criteria.

Table 18: Elements on the Messages tab

Element When looking for messages When looking for attachments When looking for folders
Find words Provides a space for you to type keywords that are in the messages you want to find. Provides a space for you to type keywords that are in the messages containing the attachments you want to find. Provides a space for you to type keywords that are in the messages residing in the folders you want to find.
Match case

Allows you to use a case-sensitive search of keywords.

Note: The Match case option on the Messages tab is not available if you use the Indexing feature.

Find whole words only Allows you to search for the whole matching keywords.
Use regular expressions Allows you to search by using .NET Framework regular expressions.
In Allows you to select the folder elements you want to search for the matching keywords.
Sent from Provides a space for you to type the names of the senders whose messages you want to find. Provides a space for you to type the names of the senders whose messages you want to search for attachments. Provides a space for you to type the names of the senders whose messages reside in the folders you want to find.
Sent to Provides a space for you to type the names of the recipients whose messages you want to find. Provides a space for you to type the names of the recipients whose messages you want to search for attachments. Provides a space for you to type the names of the recipients whose messages reside in the folders you want to find.
Date Allows you to specify a time period when the messages you want to search for were sent, received, created, modified, or deleted. Allows you to specify a time period when the messages you want to search for attachments were sent, received, created, modified, or deleted. Allows you to specify a time period when the messages residing in the folders you want to find were sent, received, created, modified, or deleted.
Ellipsis button (...) Allows you to import keywords from a file into the box where you click this button.

You can use a special search syntax on the Messages tab. For information about the search syntax and applicable search operators, see Search syntax. To learn more about searching a source storage, see Searching for related messages.

More Choices tab

On the More Choices tab, you can specify more detailed criteria for your search. You can search by message class, importance, categories, conversation thread, or message size.

Elements on the More Choices tab

Element When looking for messages When looking for attachments When looking for folders
Message class

Allows you to search for messages of specific type, purpose, or with specific content.

You can use this box to select the class of the messages you want to find. o specify unlisted message classes, select Custom and type the appropriate message class names in the box.

Allows you to search for attachments in messages of specific type, purpose, or with specific content.

You can use this box to select the class of the messages you want to search.

To specify unlisted message classes, select Custom and type the appropriate message class names in the box.

Allows you to search for folders that contain messages of specific type, purpose, or with specific content.

You can use this box to select the class of the messages residing in the folders you want to find.

To specify unlisted message classes, select Custom and type the appropriate message class names in the box.

Categories Allows you to search for messages that belong to one or multiple Microsoft Outlook categories. Allows you to search for attachments in messages that belong to one or multiple Microsoft Outlook categories. Allows you to search for folders that contain messages belonging to one or multiple Microsoft Outlook categories.
Importance Allows you to search for messages of specific importance. Allows you to search for attachments in messages of specific importance. Allows you to search for folders that contain messages of specific importance.
Conversation Provides a space for you to type the names of the conversation threads in which you want to search for messages. Provides a space for you to type the names of the conversation threads in which you want to search for attachments. Provides a space for you to type the names of the conversation threads whose messages reside in the folders you want to find.
Message size (kilobytes)

Allows you to search for messages of specific size.

Select one of the options from the list and type the message size in kilobytes in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum message size.

Allows you to search for attachments in messages of specific size.

Select one of the options from the list and type the message size in kilobytes in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum message size.

Allows you to search for folders that contain messages of specific size.

Select one of the options from the list and type the message size in kilobytes in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum message size.

Ellipsis button (...) Allows you to import keywords from a file into the box where you click this button.

You can use a special search syntax on the More Choices tab. For information about the search syntax and applicable search operators, see Search syntax.

To learn more about searching a source storage, see Searching for related messages.

Attachments tab

When looking for messages, you can use the Attachments tab to search for messages by attachments. When looking for attachments, you can use this tab to specify search criteria for the attachments you want to find. When looking for folders, you can use this tab to search for folders by message attachments.

Table 19: Elements on the Attachments tab

Element When looking for messages When looking for attachments When looking for folders
Find words Unavailable Provides a space for you to type keywords that are in the attachments you want to find. Unavailable
Match case Unavailable Enables you to use a casesensitive search for keywords. Unavailable
Find whole words only Unavailable Enables you to search for the whole matching keywords. Unavailable
Use regular expressions Unavailable Allows you to search by using .NET Framework regular expressions. Unavailable
Search for messages

Allows you to search for messages that have one or more attachments or have no attachments.

You also have the option to disregard attachments in your search.

 Unavailable

Allows you to search for folders that contain messages with one or more attachments, or without any attachments.

You also have the option to disregard attachments in your search.

Attachment names Allows you to search for messages with attachments whose names include and/or exclude specific keywords. Allows you to search for attachments whose names include and/or exclude specific keywords. Allows you to search for folders that contain message attachments whose names include and/or exclude specific keywords.
Attachment size (kilobytes)

Allows you to search for messages with attachments of specific size.

Select one of the options from the list and type the attachment size in kilobytes in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum attachment size.

Allows you to search for attachments of specific size.

Select one of the options from the list and type the attachment size in kilobytes in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum attachment size.

Allows you to search for folders that contain message attachments of specific size.

Select one of the options from the list and type the attachment size in kilobytes in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum attachment size.

Ellipsis button (...) Allows you to import keywords from a file into the box where you click this button.

You can use a special search syntax on the Attachments tab. For information about the search syntax and applicable search operators, see Search syntax.

To learn more about searching a source storage, see Searching for related messages.

Mailboxes tab

You can use this tab to specify criteria for searching in particular mailboxes.

Table 20: Elements on the Mailboxes tab

Element Description
Home server names

Allows you to search in mailboxes that reside on certain servers.

You can use the text box to type names of the servers that home the mailboxes you want to search.

Mailbox names Allows you to search in mailboxes whose names include and/or exclude certain keywords.
Mailbox size

Allows you to search in mailboxes of specific size.

Select one of the options from the list and type the mailbox size in kilobytes in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum mailbox size.

Number of messages

Allows you to search in mailboxes that hold a specific number of messages.

Select one of the options from the list and type the number of messages in the box.

If you select is between from the list, use both boxes to specify the minimum and the maximum number of messages.

Ellipsis button (...) Allows you to import keywords from a file into the box where you click this button.

You can use a special search syntax on the Mailboxes tab. For information about the search syntax and applicable search operators, see Search syntax.

To learn more about searching a source storage, see Searching for related messages.

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