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Quadrotech Nova Current - User Guide

Adoption Accelerator Delegation & Policy Control Reporting Tenant Management System Settings About

Report Center terminology

If you are just getting started with the Nova Report Center, you may be unsure of some of the words and phrases that you encounter. Below are some common words and phrases related to Nova Report Center, along with descriptions.

 

It is important to differentiate what is meant between a section of a report and the report itself.

·A Section of a report are the individual charts, graphs and tables themselves. You can have one or multiple sections in a report.

·A Report is where individual data sections can be created, modified and stored.

Data sources

Data sources drive reports. They are the sets of information used to build reports. Choose a data source that is representative of the type of data you want to display. If you can not decide on a data source, you can clone one of the system reports to get started. To see more on data sources, click here.

Organization

You can narrow the scope of your report to a specific organization within your tenant.

Organization Group

Select an organization group to further narrow the scope within your report.

Add Aggregation

For table reports, you can aggregate fields to get a specific count for that field. For example, let us say you want to quickly see how many Azure AD users have been assigned to each department within your organization. You can do this by selecting Department as your table field, then select Add aggregation, then choose Display Name with Count as your operator. The amount of users within each department displays. This is useful if you need to know the number of objects within a data field.

Add Filter and Add Sorting

Filters and sorting are explained above. Note that you can use up to 5 filters within each section of your report. To learn more about filtering, click here.

Offset

Set the starting record by applying an offset.

Limit

This is the highest number of results shown within the report. For example, if you have a limit of 20, then 20 entries display. Note that if you choose to download your report, the limit will be ignored and all data is shown.

Enable Paging

Useful for large data sets, paging allows you to see a select number of results per page before you need to move to the next page for more results. If this is disabled, all data displays in one table without having to page through results. If the report is downloaded, it will not be organized into pages.

Overflow

It is likely that your pie/bar chart will have a lot of data to show, resulting in a complex report that's not easy to analyze. Overflow aggregates calculations outside of your limit into one specific bar or pie wedge. For example, if you have a limit of 6 wedges or bars, any data from outside of your 6 biggest wedges or bars will be calculated and formed into one bar or wedge.

Customize and organize reports

Nova reports can be customized and organized.

Customizing reports

There are several ways to customize reports so they are specific to your organization. You can customize a report's sections and layout. You can customize the data source and fields used in each section. And, you can customize how information displays in each section by applying sorting and filters.

Searching reports

You can search for reports based on the title or description.

Cloning reports

You can clone any of the reports. After you give the new report a unique name, you can customize the new report by adding/removing sections, fields, and sorts/filters, so the new reports show exactly what you want to see.
Clone3-1536x587 (1)

 

Sharing reports across the organization

Organizing your organization's reports is easy, too. For example, you can share reports with the other Nova users from your organization.

ReportDesignerReportExample1

Scheduling reports

You can schedule reports to be sent one time or periodically to stakeholders.

Importing and exporting report definitions

And, you can download a report definition, storing it for safe keeping. This is helpful in case the report definition gets edited by someone in your organization and you want to restore a previous version of the report. Here is how you can download a report definition:
DownJSON-1536x639
 
And, here is how you import a report definition:

ImportJSON-1536x512

Data sources

Reports built using the Nova Report Builder contain information from from various data sources. For example, reports might contain data related to Microsoft Teams, Yammer, Skype, and more. Additional data sources will be added over time.

A data source is a specific subset of data fields that are collected into a grouping for report creation.

Here is an example. In the menu, data source categories are shown in blue and the actual data sources are shown in black.

DataSources1

 

As you see in the image above, data sources are separated into categories. Here is more about each category:

Data Source Category

Description

Data Sources

Adoption Accelerator

This includes data related to Nova Adoption Accelerator campaigns.

Adoption Accelerator Campaign Activity

Adoption Accelerator Campaign Members

Adoption Accelerator Campaign Notifications

Adoption Accelerator Campaigns

Alert Data

This includes data based from alerts from the Notification Center.

Alert

Audit Data

This is audit data relating to Office 365.

Office 365 Audit Data

Campaign Data

This is data relating to an Adoption Accelerator campaign.

Campaign

Exchange Data

This is data relating to your Exchange environment, including data sources for Mailboxes and user activity.

Exchange Client Access Settings

Exchange Recipient Attributes

Exchange User Activity Aggregate

Mailbox Permissions

Malware History (Aggregated)

Office 365 Mail Traffic

Office 365 Mailbox Statistics (Daily)

Office 365 Mailboxes

Office 365 Messages Monthly

Public Folders

Spam History (Aggregated)

User Message Statistics (Aggregated)

User Message Statistics (Daily)

License Data

This is data for your license management in your environment.

Licenses

Tenant License History

Tenant Licenses

User Licenses

Mobile Data

This includes data for mobile usage, including devices used by your users and applications downloaded.

Intune Audit Events (Preview)

Intune Detected Applications (Preview)

Intune Managed Devices (Preview)

Intune Managed Windows Devices (Preview)

Office 365 Mobile Devices

Office 365 Data

This is data in relation to your Office 365 environment, including Azure groups and members, as well as subscriptions.

Azure Group Members

Azure Groups

Azure Users Activity by Service

Office 365 Service Status

Office 365 Status Overview

Office 365 Subscriptions

Role Group Members

Role Groups

Tenant Details

User Product Activations

OneDrive Data

This is data about your OneDrive environment.

OneDrive Tenant Activity

OneDrive User Activity Aggregate

OneDrive User Statistics

Organization Data

This is data relating to your organization in the Tenant Management System.

info

NOTE: You may see restricted data sources depending on your role within Nova.

Organization

Organization Type

Service Account

Subscription

Subscription Item

Other

This includes data about licenses and sign-ins.

Azure Sign Ins

Latest Data Collection Results

Office 365 Licenses

Score History

SharePoint Data

This is data about your SharePoint environment.

SharePoint Library Settings

SharePoint Site Usage

SharePoint Sites

SharePoint Sites and Libraries

SharePoint Tenant Activity

SharePoint User Activity Aggregate

Skype For Business Data

This is data about your Skype for Business environment.

Skype Activity History

Skype User Device Usage History

Skype for Business Tenant Activity

Skype for Business User Activity Aggregate

Teams Data

This is data about your Teams environment.

Azure Group Members (Preview)

Azure Group Owners

Microsoft Teams

Teams Channels

Teams Installed Apps

Teams OneDrive Storage

Teams Tenant Activity History

Teams User Activity Aggregate

Teams User Activity History (Preview)

Test Result Log Data

This is data relating to Service Monitoring.

TestResultsRecoveryLog

Workload Data

This is data relating to specific workloads in Service Monitoring.

Workload

Workload Log Data

This is data relating to Service Monitoring.

WorkloadLog

Yammer Data

This is data about your Yammer environment.

Yammer Tenant Activity

Yammer User Activity Aggregate

User Data

This includes Office 365 user-related data. For example, display names, job titles, location, etc.

Azure AD Contacts

Azure AD Users

Azure AD Users Usage Statistics

Azure MFA/SSPR (Preview)

Private, public and system reports

There are different types of reports that are immediately available to you in the Report Center, each with their own different actions.

System reports

System reports are pre-built reports that are available with your subscription straight away. With a variety of system reports at your fingertips, information on Microsoft workloads, user details, licensing, security and more are all ready for you to view. If you are brand new to Nova reporting, we have highlighted some system reports that you may find helpful.

Report Name

Report Description

Data Chart Type

Report Section

Section Description

OneDrive Usage Charts

An overview of users engagement with OneDrive.

Combined Line Graph

OneDrive Usage Summary

Files edited and viewed, files shared internally and externally and files synced.

Line Graph

Files Viewed per Day

Amount of OneDrive files viewed within a 30 day period

Line Graph

Files Shared Internally per Day

Amount of OneDrive files shared within your organization over the past 30 days.

Line Graph

Files Shared Externally per Day

Amount of OneDrive files shared outside of your organization per day over the past 30 days.

Line Graph

Files Synced per Day

Amount of OneDrive files synced to OneDrive within the past 30 days.

User Details

An overview of the details of users within your environment.

Table

User Details

Core user details, including display name, email, job title and department.

Pie Chart

Users by Country

Amount of users in each country of your organization.

Timeline

Most Recent Password Changes

Most recent password changes within your organization.

Table

List of Disabled Users

List of disabled users but still are users within your organization. Fields include name, email, job title and department.

License Overview

An overview of your licenses at tenant level.

Pie Chart

Tenant License Distribution

Licenses distributed within your organization, by license name.

Table

Licenses Purchases or Available

Licenses that have been purchased and/or are available within your tenant. Data fields include licenses assigned, licenses unassigned, percentage of licenses that have been assigned and percentage of licenses that are idle.

Table

Licenses Applied by User

Main license applied to each user.

Table

License Assignment Dates

Licenses applied to a user, and when that license was used most recently.

Pie Chart

Has Exchange License

How many users have and do not have an Exchange licensed assigned to them.

Pie Chart

Has Teams License

How many users have and do not have an Teams licensed assigned to them.

Pie Chart

Has SharePoint License

How many users have and do not have an SharePoint licensed assigned to them.

Pie Chart

Has Skype License

How many users have and do not have an Skype licensed assigned to them.

Pie Chart

Has OneDrive License

How many users have and do not have an OneDrive licensed assigned to them.

Pie Chart

Has Yammer License

How many users have and do not have an Yammer licensed assigned to them.

Mail Traffic

An overview of mailing activity at tenant level.

Line Graph

Inbound Good Mail (Last 30 Days)

Number of safe mail received in the environment within the past 30 days.

Line Graph

Outbound Good Mail (Last 30 Days)

Number of safe mail sent from the environment within the past 30 days.

Line Graph

Inbound Spam (Last 30 Days)

Number of spam mail received in the environment in the past 30 days.

Line Graph

Outbound Malware (Last 30 Days)

Number of spam mail being sent from the environment in the past 30 days.

Table

Mail Traffic Statistics (30 Days)

An overview of mail traffic within the environment within the past 30 days. Data fields include Inbound and Outbound Good and Spam mail, as well as Outbound Spam Envelope and IP Block.

Table

Spam and Malware Traffic (30 days)

Number of spam and malware mail being sent and received within the environment within the past 30 days.

Heat Map

Messages sent this month

Amount of messages sent by department in the past 30 days.

Teams Usage

An overview of Microsoft Teams usage by users at tenant level.

Stacked Line Graph

30 day call, chat and meeting count

Amount of calls, chats and meetings held within Teams in a 30 day period across the environment.

Column

Teams Chats by Department (This Month)

Amount of Teams chat messages being sent across the environment by department in the past 30 days.

Column

Teams Meetings History by Department (This Month)

Amount of Teams meetings being held across the environment by department in the past 30 days. This chart is sorted by department.

Stacked Column

Teams Meetings History by Department (This Month)

Amount of Teams meetings being held across the environment by department in the past 30 days. This chart is sorted by date.

Stacked Column

Teams Chats by Department (This Month)

Amount of Teams chats being sent across the environment by department in the past 30 days. This chart is sorted by date.

Irregular Sign-Ins

Details on unknown sign-ins at tenant level.

Table

List of Irregular Sign-Ins

Details on failed sign-ins, including Failure Reason, Sign-In Date and Time and Error Code.

Pie Chart

Location of Irregular Sign-Ins (Last 7 Days)

Irregular sign-ins by country in the past 7 days. Interactive wedges include information on Failure Reasons and Sign In Time and Date.

Table

Irregular Sign-In Details Count (Last 7 Days)

Details on the amount of errors that each Error Failure has had in the past 7 days.

Mobile Device Type and Distribution

Details on users' mobile device types and operating systems at tenant level.

Pie Chart

Devices by Client Type

Amount of users associated with each client type.

Stacked Column

Devices by OS with Department

Amount of users associated with each mobile Operating System, sub-grouped by department.

Pie Chart

Active Device OS Distribution

Amount of users associated with each mobile Operating System.

Table

Apple Devices

A list of users who have an Apple device. Data fields include assigned country, access state and device model.

Table

Android Devices

A list of users who have an Android device. Data fields include assigned country, access state and device model.

Table

Windows Devices

A list of users who have a Windows device. Data fields include assigned country, access state and device model.

Heatmap

Device by Type and Country

A chart of how many device manufacturers are associated with users by country.

Administrative Roles and Global Administrators

Details on users' roles and role distribution within an environment.

Table

Administrative roles

A list of users' who have been granted administrative roles within an organization.

Table

Global Administrators

A list of users' who have been granted a global administrator role within an organization.

Table

Defined Roles

A list of users' who have a specific role assigned to them.

Pie Chart

Role Distribution

The number of users in specific roles.

Table

Users with Administrative Role (Extended Details)

Details on a user's role, including role name, type and description.

Timeline

Changes in Roles

Names and details of users' that have had their roles changed.

System reports can be downloaded as a CSV format, but can not be edited, scheduled or deleted from the Report Center. If you would like to edit or schedule a report, you can do so by cloning it, which you can do by clicking on the ellipses or by opening the report and clicking on 'Edit', which will prompt you to clone the report. To find out more on what you can do with a report, click here.

Public reports

Public reports can be seen, edited, printed, scheduled and/or downloaded by your organization.

Private reports

Private reports can only be seen by you, and are hidden from the other users of your organization. You can take the same actions as public reports.

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