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MessageStats 7.7.2 - Administrator Guide

What is MessageStats? MessageStats Information Sources Using the Console Interface Creating a Connection to Exchange Creating Gathering Tasks Default Gatherings Extending Gathering Tasks Configuring Audits Setting MessageStats Server Properties Setting Configuration Properties Setting Exchange Organization Properties Setting Exchange Server Properties Setting Task Execution Server Properties Setting Task Default Properties Compressing Tracking Log Files Using the MessageStats Reports Console Database Management Appendix A:Microsoft ASP.NET Configuration Issues Appendix B: Gathering Task Dependencies Appendix C:Troubleshooting Permission Problems

Deleting Object or Report Data

The Delete Data node provides the functions that delete Exchange object data and statistical report data from your database:

•
Deleting Report Data
Report Data allows you to delete a date range of statistical data relating to Exchange objects including organizations, servers or DAGs, distribution groups, mailboxes, or public folders.
•
Deleting Object Data
Object Data allows you to delete entire Exchange objects including organizations, servers or DAGs, distribution groups, mailboxes, or public folders.
•
Clearing the Database
Clear Database removes all information from your database.
 
* 
IMPORTANT: Before you delete data from the database, ensure that no MessageStats consoles are currently writing information to the database. If you use Database Management while a MessageStats console is writing to the database, you risk corrupting your database.

The Report Data and Object Data functions also provide the option of showing only objects that were deleted from the Exchange server but that still exist in the MessageStats Database.

If you accidently delete report data and the tracking log files still exist in your archive files, you can replace the deleted data. Reimporting the archived tracking logs only recovers usage metrics and does not recover Exchange object data.

Deleting Report Data

Use the Report Data function to delete a date range of statistical data relating to Exchange objects including

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Organizations
•
Public folders or distribution groups
•
Servers or DAGs
•
Mailboxes and public folders.

The information you want to delete becomes more granular as you progress from the top to the bottom. When you check one of the check boxes on the Report Data dialog, a list appears for you to select the appropriate Exchange objects.

If you select a DAG, all the servers that are in the DAG are also selected.

For example, suppose you select an organization using the first check box and a server using the second check box. MessageStats deletes all statistical information for all mailboxes on that server.

Alternately, if you only want to delete information for a single mailbox, you must set the information for all of the previous check boxes to focus to the single mailbox.

If you select an object that does not have child objects, the remaining check boxes disappear. For example, If you select a distribution group using the second check box, there are no child objects, so the Server and Mailbox check boxes do not display.

To delete report data from the database
1
Expand the Database Management | Delete Data nodes in the treeview.
2
Click the Report Data node.
3
Select the organizations, administration groups, servers or DAGs, or mailboxes for the statistical data that you want to delete.
4
Click Get Range to select the date range for the data you want to delete.
The Show Deleted Objects Only check box is not available for an organization.
5
Indicate the date range for the information you want to delete.
6
Click Delete Data.
7
Verify that you want to delete the data.

Deleting Object Data

When you delete Object data, objects such as an Exchange server or an organization and all the historical statistical data for the object are deleted. There is no date range. For example, suppose an Exchange server has failed. In this case, you might not want to retain its records in the MessageStats database.

If you want to delete data only for specific time period, use the delete Report Data option.

Use the Object Data function to delete Exchange objects and all related historical data for:

•
Organizations
•
Public folders or distribution groups
•
Servers or DAGs
•
Mailboxes and public folders.

The information you want to delete becomes more granular as you progress from the top to the bottom. When you select one of the check boxes on the Object Data dialog box, a list appears for you to select the appropriate objects.

For example, suppose that you select an organization. If you do not select a specific server, MessageStats removes information for all servers and mailboxes in that organization. Alternately, if you only want to delete information for a single mailbox, you must select all of the previous check boxes to focus to the single mailbox.

If you select a DAG, all the servers that are in the DAG are also selected. If you select an object that does not have child objects, the remaining check boxes disappear.To delete object data from the database
1
Expand the Database Management | Deleting Data nodes in the treeview.
2
Select the Object Data node.
3
Select the organizations, administration groups, servers or DAGs, or mailboxes and the associated objects to indicate the information that you want to delete.
4
Click the Show Deleted Objects Only check box to see the objects that are deleted in Exchange but still exist in the MessageStats database.
An estimated date range for the selected object data is displayed by default.
5
Click Get Range to view the date range for the actual data.
6
Click Delete Object.
7
Verify that you want to delete the object information.

Clearing the Database

The Clear Database function allows you to delete all the information in your database.

 
* 
IMPORTANT: The Clear Database function cannot be reversed. If you may need any of the information you intend to delete, create a backup of the database.

You can delete the following information:

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Processed tracking log information
•
Processed Exchange object data
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Statistical information about your use of MessageStats (such as gathering status and last gathering)
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Region definitions
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Server properties information
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Default filter options

The Clear Database function also provides the option of deleting the gathering schedules that you have established.

Prerequisites

Before you delete data, ensure that no MessageStats consoles attached to the database are currently writing information to the database. If you use the Database Management utility while a MessageStats console is writing to the database, you risk corrupting your database.

To delete all data from the database
1
Expand the Database Management | Deleting Data nodes in the treeview.
2
Select the Clear Database node.
3
Select the Include Schedules check box if you want to delete your defined gathering schedules.
4
Click Clear Database.
5
Verify that you want to delete the data.
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