MessageStats 7.8 - Report Pack for Archive Manager User Guide

Report Filter Definitions

The report filter definitions provide information about the various filter settings that you can use to define the information that appears in reports.

Archive Server

Used to select the Archive Manager Server instance to which the Exchange message information is being archived.

ACE Account Name

Allows you to reduce the number of access control entries (ACEs) reported in mailbox access control lists (ACLs) by using the “is in” or “not in” parameter to select or exclude specific user accounts.

ACE Inherited

Allows you to either include or exclude inherited ACEs in mailbox ACLs in security reports.

Aggregation Options

Allows you to view the logical volume or the physical storage for the messages and attachments stored on the Archive Manager server:

Logical Volume: Shows the logical volume of messages and attachments. For example, if two messages in a mailbox contain the same attachment, the logical attachment volume would count two attachments but the physical count would show one, since only one instance of the physical attachment is stored in Archive Manager. Logical volume reflects the volume that would be shown in Exchange if the messages and attachments were viewed in a mail client such as Outlook.

Physical Storage: Shows the physical storage used on the Archive Manager server by a specific user mailbox or Archive Manager group. Since Archive Manager stores a single copy of messages and attachments, and uses compression technology to further reduce storage use, physical storage is typically less than logical volume.

Body Keyword

A space-delimited list of keywords used to search the body of items in mailbox databases.

Connector

Restricts the report content to the server connectors that you specify.

Container/Organizational Unit

Restricts the report content to the container or organizational unit that you specify.

Custom Recipient

Restricts the report content to the custom recipient that you specify.

Date

Restricts the report content to the date range that you specify.

Date/Time Display

Determines whether you want date and time data to appear in UTC or local server time.

Department

Restricts the report content to the business department that you specify.

Note: Ensure that the Department attribute is defined for each mailbox account. If the attribute is not defined, null or blank record sets appear in the report and aggregated departmental information may not be accurate. The Department attribute must be defined using Microsoft Exchange.

Destination Organization

Restricts the report content to the destination Exchange organization that you specify.

Destination Region

Restricts the report content to the destination region that you specify.
Note: The Region filter list may contain <NULL> as an option. This is valid option, as some servers in our Exchange organization may not be specifically assigned to a region. If you select <NULL>, the report contains all servers not assigned to a region.

Destination Routing Group

Restricts the report content to the destination routing group that you specify.

Destination Server

Restricts the report content to the destination server that you specify.

Destination Server Roles

Restricts the report content to the destination servers with the role that you specify.

Detail Level

Restricts the report content to the detail that you select:
Summary indicates that you want to include only aggregated data.
Daily indicates that you want detailed records grouped by day.

Display Name

The “friendly” name used to identify the user in Archive Manager. Restricts the report content to the Display Name that you specify.

Display Options

Display Options define the components you want to include on the report:

Data and Graph presents a graph at the top of the report followed by a corresponding data table.

Data Only presents data table and suppresses the graph view.

Graph Only presents a graph and suppresses the corresponding data table.

Display Threshold

Indicates whether you want to include thresholds on your graphs. By default, threshold lines are not included. To enable threshold lines on the graphs, click Yes. For information about thresholds, see the Quest MessageStats Administrators Guide.

Distribution List

Restricts the report content to the distribution list that you specify.

Domain

Restricts the report content to the domain that you specify.

Exchange Server

Restricts the report to a specific Exchange server that contains mailboxes that can be archived by Archive Manager.

Exchange/Lync Server

Restricts the report to a specific Exchange server or a Lync/Skype for Business server that contain either mailboxes or users that can be archived by Archive Manager.

File Extension

The file extension (such as .doc or .xls) of an attachment to an item in a mailbox database.

File Name Keyword

A space-delimited list of keywords used to search the filenames of attachment of items in mailbox databases.

File Type

Used to restrict reported data to include only files with the file extension that you specified.

Folder

Restricts the report content to the public folder that you specify.

Folder Path

Restricts the report content to the public folder path that you specify.

Group

Archive Manager has two types of groups:
Directory Groups—These are automatically generated by the directory service to which Archive Manager is connected (such as Active Directory Security and Distribution Groups).

Archive Manager Groups—These are created within Archive Manager.

Item Class

MAPI-based classification of items contained in a mailbox database. Examples include IPM.NOTE and IPM.POST.

Item Date

The delivery date for an item in a mailbox database.

Internal Namespace

Restricts the report content to the internal namespace that you specify.

Larger Than (MB)

Filters the size of the messages that are reported.

Last Logon Date (UTC)

Restricts the report content to the last logon date (when a user logged on to a mailbox) that you specify.

Login Name

The email address or user name that the user will use to log into Archive Manager.

Mailbox Email

Restricts the report content to the mailbox email address that you specify.

Mailbox Database

Restricts the report contents to mailboxes in the selected Exchange mailbox database.

Mailbox DN

Restricts the report content to the mailbox distinguished name that you specify.

Mailbox Server

Restricts the report content to the mailbox server that you specify.

Messages Older Than

Restricts the report results to messages that are older than the date that you specified.

N

No Archiving Since

Used to specify a date from which Archive Manager has not processed any messages for the mailbox.

Number of Mailboxes

Restricts the report content to stores with the number of mailboxes that you specify.

Organization

Restricts the report content to the Exchange organization that you specify.

Originating Organization

Restricts the report content to the originating Exchange organization that you specify.

Originating Region

Restricts the report content to the originating region that you specify.

Note: The Region filter list may contain <NULL> as an option. This is valid option, as some servers in our Exchange organization may not be specifically assigned to a region. If you select <NULL>, the report contains all servers not assigned to a region.

Originating Routing Group

Restricts the report content to the originating routing group that you specify.

Originating Server

Restricts the report content to the originating server that you specify.

Originating Server Roles

Restricts the report content to the originating servers with the role that you specify.

Originator

Restricts the report content to the mail originator.

Period

Restricts the report content to aggregations for the period of time that you specify. You can restrict the report content to the most recent week, month, or quarter.
Note: You must have data for at least part of the period you select. The week, month, and quarter periods are absolute, based on the last completed period.

Public Folder

Restricts the report content to the public folder that you specify.

Recipient

Restricts the report content to the mail recipient.

Recipients

Restricts the report content to the mail recipients.

Region

Restricts the report content to the region that you specify.
Note: Regions must be defined in the MessageStats Console. For information about regions, please see the Quest MessageStats Administrator Guide.

Replica Region

Restricts the report content to the specified region where the public folder replica exists.
Note: Regions must be defined in the MessageStats Console. For information about regions, please see the Quest MessageStats Administrator Guide.

Replica Routing Group

Restricts the report to the replica routing group that you specify.

Replica Server

Restricts the report content to the replica server that you specify.

Replica Server Roles

Restricts the report content to the replica server roles that you specify.

Role

Restricts the report to display only users that are assigned the role that you specify. Roles are used with public folders to assign the permission levels that you want.

Routing Group

Restricts the report content to the routing group that you specify.

Search Criteria

This is the text (keywords) that the user enters when performing an email search in Archive Manager.

Select Top

Restricts the report content to the number of records that you specify.
Note: When you select a number greater than 50, be aware that MessageStats Reports displays a maximum of 50 records in a graph, but displays unlimited records in a table.

Server

Restricts the report content to the servers you specify.

Server Roles

Restricts the report content to the server roles you specify. By selecting a server role filter, you can ensure that the reports contain comparable servers or comparable data. The report content is not skewed by a single server that is not comparable to other servers.

You must manually identify server roles in the MessageStats Console using the Server Roles tab of the Server Properties dialog box. For more information, please see the Quest MessageStats Administrator Guide.

Server Store Distinguished Name

Restricts the report content to the distinguished name of the server store that you select.

Show Lists

Indicates if you want to show hidden distribution lists on the report.
All includes both hidden and non hidden distribution lists.
Hidden includes only hidden distribution lists.
Non Hidden includes no hidden distribution lists.

Show Mailboxes

Indicates if you want to show hidden mailboxes on the report.
All includes both hidden and non hidden mailboxes.
Hidden includes only hidden mailboxes.
Non Hidden includes no hidden mailboxes.

Show Recipients

Indicates if you want to show hidden custom recipients on the report.
All includes both hidden and non hidden custom recipients.
Hidden includes only hidden custom recipients.
Non Hidden includes no hidden custom recipients.

Size (KB)

Restricts the report content to the message size that you specify.

Source

Restricts the report content to the data source that you specify.

Source Organization

Restricts the report content to the originating Exchange organization that you specify.

Source Region

Restricts the report content to the originating region that you specify.

Source Routing Group

Restricts the report content to the originating routing group that you specify.

Source Server

Restricts the report content to the originating Exchange server that you specify.

Status

Restricts the report content to the gathering status that you specify.

Store Size (MB)

Restricts the report content to the store size that you specify.

Subject Keyword

Restricts the report content to the audit text that you specify. The Subject Keyword filter lets you narrow the report content to one or more of the text strings that you identified using the Subject Audit Management function. If you do not select a specific Subject Keyword, the report includes all audited subject text strings, grouped by the text string.

For more information please see the Quest MessageStats Administrator Guide.

Total % Volume Used

Restricts the report content to the used volume percentage that you specify.

Total Received

Restricts the report content to the internal namespaces that have received a higher total number of messages than the number that you specify.

Total Received (MB)

Restricts the report content to the internal namespaces that have received a higher total volume of messages than the number that you specify.

Total Recipients

A list of recipients of an item in a mailbox database.

Total Stores (MB)

Restricts the report content to the size of the volume that you specify.

Total Volumes (MB)

Restricts the report content to the volume of the message stores that you specify.

Trend and Forecast Options

Indicates your graph display preference for the report.
Display Neither suppresses both trend lines and forecasts.
Trend Only includes trend lines, but not forecasts.
Trend and Forecast includes both trend lines and forecasts.

User

Restricts the report content to the user account that you specify.

User Name

Restricts the report content to the user name that you specify.

Volume

Restricts the report content to the volume that you specify.

Volume % Used

Restricts the report content to the volumes with the percentage of used space that you specify.

Volume Size (MB)

Restricts the report content to the volume size that you specify.