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MessageStats 7.8.1 - Reports User Guide

Upgrading MessageStats Overview Typical MessageStats Upgrade Scenarios Moving the MessageStats Database Moving and Upgrading MessageStats Moving Custom Reports and Report Subscriptions Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Using the Reports Console

The MessageStats Reports console allows you to browse the existing MessageStats Reports and navigate to the reports you need. Use the File menu commands to create new reports or save report settings, and view report settings for a particular report.

You can also export data from reports into a specified format or you can send a report by email using File menu commands.

File Menu Commands
Browsing Reports
Configuring Report Parts
Creating Custom Reports
Creating Custom Graphs
Configuring Report Subscriptions

Using the Toolbar Buttons

The following table describes the toolbar buttons at the top of the MessageStats Reports home page. Different buttons are available depending on your location within MessageStats Reports.

 
Table 2. Using the reports toolbar.
Icon
Function

Returns you to the MessageStats Reports home page.

Allows you to go up one level in the report structure.

Accesses the file menu, which includes the following options: New Custom Report, New Folder, Save, Save As, Save Report Settings, Send to, Export, Subscriptions, and Set Filter Defaults.

Opens the Web Report Wizard so you can edit a custom report.

Opens the Printer dialog box to allow you to print the report that you are viewing.

Shows you a preview of the printed report.

Closes the preview window.

Shows the Help for the reporting component.

File Menu Commands

Different commands are available on the File menu depending on what you are displaying within MessageStats Reports.

The options available on the File menu are limited by certain Web Reports security roles. For information, see Setting Security .

If you click File , the following menu options are available:

 
Table 3. Commands available from the File menu.
Option
Description

New

New Custom Report

Opens the Web Report Wizard to allow you to create the new report. For information, see Creating Custom Reports .

New Custom Graph

Opens the Graph Wizard to allow you to create a custom graph. For information, see Creating Custom Graphs .

New Folder

Opens the New Folder dialog box.

When you name the new folder, the application places the folder as a subfolder of the currently selected folder. If you want to add a folder to the main navigation tree, the Home node should be selected before you create the new folder.

Save

Saves the changes, such as new sorting criteria, that you have made to an existing report.

If you save reports to a node other than the My Reports node, the reports appear in alphabetical order under the pre-configured MessageStats Reports.

Save As

Saves the changes you have made to an existing report, but gives you the option to change the report name or location.

If you save reports to a node other than the My Reports node, the reports appear in alphabetical order under the pre-configured MessageStats Reports.

Save Report Settings

Allows you to save the current report settings, including filters, and create a shortcut for the selected report. For more information, see Using Save Report Settings .

Send to

Allows you to send the currently displayed report by email to the address that you specify. You can specify the format.

You can also select rows or columns within a report, right-click and use the Send Selection option to email portions of a report. Also you can click on a graph or chart, right-click and use the Send Selection option to email the graph or chart.

Export

Allows you to export the report content into one of the following formats:

Microsoft Excel

Text (as comma separated values)

Text (as tab separated values)

XML

Word File

HTML

MHTML

You can also drag to select specific rows or columns and export only the selected portions. For more information about exporting reports, see Exporting Reports .

Subscriptions

Opens the Subscriptions Page. For more information, see Configuring Report Subscriptions .

Set Filter Defaults

Opens the Configure Filter Defaults dialog box. You can set the default operator and values for a particular parameter in all reports that have a filter on that parameter. For more information, see Setting Filter Defaults .

Administrative Options

Used to specify the SMTP mail server that is used to send report subscriptions and the name to appear in the originators field.

Also contains an option that allows you share your custom report definitions with another MessageStats reports server. You can upload custom reports to another server or downloading them from another server.

Sending Reports by Email

You can use the Send to function on the File menu to send an entire report by email.

You can also select portions of a report and send only the selected columns or rows as an attachment or embedded in the email. You can also send a selected chart or graph.

To email selected portions of a report
1
Click and drag to select the rows or columns in the displayed report.
2
Right-click and select Send Selection To.
3
Select the format you want.
4
Enter the email address in the To field and enter any text in the Subject and Message sections.
5
Click OK.

You can click to select a chart or graph and right-click to use the Send Selection option to email the selection as a bitmap attachment or as an embedded bitmap in an email. If you select a format such as Excel or text, the raw data used to create the graph is sent.

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