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MessageStats 7.8.1 - Report Pack for Lotus & IBM Notes User Guide

About the Lotus and IBM Notes Report Pack Preparing for Installation Configuring the Report Pack Database Management Setting Task Default Properties Creating Gathering Tasks Using the Reports Console Lotus and IBM Notes Report Descriptions Report Filter Definitions

Required Rights and Permissions

This section lists the rights and permissions required to install the MessageStats Report Pack for Lotus and IBM Notes, to gather appropriate information, and to compile reports.

Installation Rights

The following rights are required to install the report pack:

•
Local Administrator rights
•
MessageStats Admin rights on the server that houses the MessageStats database
Operational Rights

The following rights are required by the Windows account under which the MessageStats gathering process is run:

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MessageStats Admin rights on the server that houses the MessageStats database
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Local Administrator rights on the task execution server

The following rights are required by the Windows account that is used to run the MessageStats client console:

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Belong to the MessageStats Admin local group on the server that hosts the MessageStats scheduler service (MessageStats Server)

The following rights are required by the IBM Notes or Lotus Notes user account that is used to run the report pack gathering tasks on the Domino servers:

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Have at least Designer-level access to all Domino databases. (This can be done by adding the user to the Local Domain Servers administration group.)
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To gather private folder information, the IBM Notes or Lotus Notes user must also be on the Trusted Server list in the Domino Server Document of the server from which data is collected.
To add a Notes User to the Trusted Servers list in the Domino Server Document
1
In the Domino Directory, go to the Security section.
2
Add the user name (from the Notes ID that the report pack gathering tasks are using) to the Trusted Servers list.
Database Catalog on each Domino Server

To be able to enumerate the databases on the Domino server, the report pack requires that there be a database catalog (catalog.nsf) available locally on each Domino server.

How Are the Permissions Used?

During the Database Enumeration task, the report pack accesses the user activity log within each database. This allows the report pack to gather information about who last accessed the database and when it was accessed.

If the user activity log of a database is configured with the “Activity is Confidential” option, then the Notes gathering account must have at least Designer-level access to the database to retrieve the activity.

If the you do not want to grant Designer-level access to the Notes gathering account, then read-only access to all of the databases can be used. The report pack does not perform any explicit write operations to any of the databases. (Some of the Notes API functions might perform implicit write operations, such as updating the activity log.)

To gather private folder information, the Notes user account used to gather from the Domino server must still be added to the Trusted Server list.

MessageStats Reports Security Settings

For all servers housing the MessageStats Reports web server, ensure the following:

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On the MessageStats Reports virtual directory, ensure that Integrated Windows Authentication is selected.
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The user accessing the website must be in the Web Report Users local group to view the site. The user can also be in the Web Report Administrators and Web Report Authors local groups, depending on your security hierarchy.

The account must also be in the MessageStats Admin local group (for read and write access) or MessageStats Web local group (for read access only).

Installing the Lotus and IBM Notes Report Pack

Use the following procedure to install the report pack.

To install MessageStats Report Pack for Lotus and IBM Notes
1
Log on to your system using MessageStats service account.
2
Double-click the autorun.exe file and select the Install tab.
3
Select the Lotus and IBM Notes link.
4
Read the license agreement and select the I accept the terms in the license agreement check box and click Next.
5
Select the features that you want to install and click Next.
6
Verify the folder in which the report pack is to be installed and click Next.
7
Verify the SQL instance (MessageStats database) on which you are installing the report pack database components and click Next.
8
Click Next to begin the installation.
9
When the installation is complete, click Finish.
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