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ControlPoint 8.8.1 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Running Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Provisioning SharePoint Site Collections and Sites Default Menu Options for ControlPoint Users About Us

Using a Combination of User Selection Options

For most ControlPoint operations, you can specify a combination of individual users, wildcards, and/or profile properties.  When a combination of selection options is used, all users specified through any of these criteria will be included in the operation.

 

Operations that Include Two People Pickers

When a ControlPoint action includes both a source and a target People Picker, such as Duplicate User Permissions and Delete User Permissions (when permissions are reassigned), additional rules and restrictions for user selection apply.  Refer to the operation-specific topic in this guide for details.

Using Discovery to Collect Information for the ControlPoint Database Cache

ControlPoint Discovery is a farm-specific background task that collects information and stores it in the ControlPoint Services (xcAdmin) database cache for the following purposes:

·for use in ControlPoint data analysis and reporting

·to populate SharePoint permissions for members of the ControlPoint Business Administrators group

·to identify ControlPoint users who meet the criteria for "Admins" for scheduled analysis distribution, and

·to populate and update statistics lists used to create dashboards.

Discovery is triggered by the ControlPoint Discovery Service to run on a pre-defined schedule. In addition to collecting data for analysis and reporting, Discovery records the SharePoint permissions of site administrators (that is, members of the ControlPoint Business Administrators group). See Making ControlPoint Available to Business Users (Site Administrators)

If you want to ensure that your ControlPoint analyses have the most recent cached data—you can run the Discovery process interactively from the ControlPoint application. The ControlPoint installer includes the option to configure the Discovery Service.  

If the ControlPoint Discovery Service is not installed, the operations and parameters that rely on cached data collected by Discovery are disabled.

Disabled Discovery Options

 

Running ControlPoint Discovery Interactively from the ControlPoint Application

ControlPoint Application Administrators can run the Discovery Service interactively from the ControlPoint application interface between scheduled Discovery runs.

NOTE:  For Discovery to be run interactively, the Discovery Service must be installed, configured, and running.  Refer to the ControlPoint Administration Guide for details.

To run a ControlPoint Discovery interactively:

1From the Manage ControlPoint panel choose ControlPoint Management > Discovery.

NOTE:  If you are not a ControlPoint Application Administrator, this option will be hidden.

Partial Discovery

2Click [Run Now].

The results show each table in the ControlPoint Services (xcadmin) database that the Discovery Service collects data from.  The Auto Refresh Setting can be enabled to refresh after a specified number of seconds..

NOTE:  The Queue Date is the date and time of the next scheduled Discovery.

Insteractive Discovery RESULTS

 

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