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MessageStats 7.8 - Report Pack for Lotus & IBM Notes User Guide

Table of Contents

About the Lotus and IBM Notes Report Pack

About the Lotus and IBM Notes Report Pack

How Do the Notes Report Packs Differ? Application Components Distributed Installation

Preparing for Installation

Supported Environments Minimum System Requirements Required Rights and Permissions

How Are the Permissions Used? MessageStats Reports Security Settings

Installing the Lotus and IBM Notes Report Pack

Configuring the Report Pack

Setting Up the Report Pack for Lotus and IBM Notes Introducing the MessageStats Console The MessageStats Node The MessageStats Server Node The Database Management Node The Lotus and IBM Notes Node

Connecting to a Domino Domain

Changing the Directory Server for the Domain

Connecting to a Notes Migrator Database

MessageStats Reports Node Task Execution Servers Node

Available Options for Task Execution Servers

Available Options for Tasks Expanding Tasks in the Task Activity View

Cancelling Tasks Reviewing and Saving Task Activity Logs Status Icons

Database Management

About the MessageStats Database Managing your MessageStats Database Using Database Management

Configuring an Aging Task Database Maintenance Deleting Lotus and IBM Notes Object Data Clearing the MessageStats Database

Setting Task Default Properties

Configuring Task Default Properties

Specifying Lotus and IBM Notes Credentials Changing Task Credentials Changing the Schedule for a Task Enabling Task Logging Setting Task Retry Attempts

Creating Gathering Tasks

About Tasks About the Create Task Wizard

Selecting the Task Template Specifying Lotus and IBM Notes Credentials Selecting the Mailbox Content Data Specifying the Task Execution Server Scheduling the Task Enabling Task Logging Specifying Credentials for a Task

Editing Tasks Gathering Task Dependencies

Using the Reports Console

Introducing the Reports

Types of Reports Report Graphs

Using the Reports Console

File Menu Commands

Sending Reports by Email Exporting Reports Setting Filter Defaults

Browsing Reports

Using the Treeview Using the Listview Configuring Report Parts Viewing Report Information

Creating Custom Reports Creating Custom Graphs Editing Reports

Using the Edit Button

Using the Edit Button

Selecting Report Filters Using Quick Filters Using Save Report Settings Changing Grouping Options

Setting Security

Role-based Security

Configuring Report Subscriptions

Creating and Changing Report Subscriptions Scheduling the Subscription Service Sending the Subscription Selecting Reports for the Subscription Selecting a User Account Naming Subscriptions

Entering the Mail Server or Display Name

Lotus and IBM Notes Report Descriptions

Introducing the Lotus and IBM Notes Reports Applications Report Descriptions Content Analysis Report Descriptions Mailbox Report Descriptions Inventory Report Descriptions Notes Migration Status Report Descriptions Storage Report Descriptions

Report Filter Definitions

Specifying the Task Execution Server

Use the Task Execution Server page to specify which task execution server you want to use to run the task. If you installed the MessageStats Server through a custom or distributed installation, you had the option of installing additional task processors on separate servers.

On Task Execution Server page, you can identify the Task Execution Server that houses the task processors. If you have only one Execution Server available, the Server box is read-only.

Scheduling the Task

Use the Scheduling Tasks page to schedule gathering tasks. You can create two types of schedules:

•

Schedules that run once (at a specific time such as December 31 or Now)

•

Schedules that run regularly at a defined period (such as daily, weekly, or monthly).

Table 3. Task Schedule options.
Option	Definition
Task Period	Select the time period for the scheduled task. The Now Task Period automatically appears as the default Task Period.
Start Time	Enter the start time for the scheduled task.
End Time	You do not need to set an End Time for the schedule. If you want to set an end time, click the check box to select it.
Start Date	Select a start date for the scheduled task.

The following table describes the other available Task Periods:

Table 4. Scheduling a recurrent task.

You can set a daily recurrence for the task. By default, the Daily Task Period is configured to perform the gathering task every day. You can change the interval to every two days or at any other appropriate daily period.

To set a Daily Task Period

1

Select the Start Time and End Time (if applicable).

2

Enter the interval in days.

3

Enter or select a Start Date (if applicable).

You can set intervals by days of the week. Using the Weekly period, you can set the following types of schedules: gather every second Tuesday; or gather every Monday, Wednesday, and Friday; or any other combination.

To set a Weekly Task Period

1

Select the Start Time and End Time (if applicable.)

2

Enter the frequency in weeks you want to use for this task.

3

Click to select or clear the days of the week.

4

Enter or select a Start Date.

You can set intervals by the days and weeks of the month. Using the Monthly period, you can set the following types of schedules: gather on the first day of each month; gather on the last Friday of March, June, September, and December (each quarter); gather on the fifteenth day of every other month; or any other combination.

To set a Monthly Task Period

1

Select the Start Time and End Time (if applicable).

2

Enter the day of the month when want to schedule the gathering

Select the week (First, Second, Third, Fourth, or Last), and the day of the week.

3

Click to select or clear the months of the year.

4

Enter a Start Date.

Enabling Task Logging

Enabling Task Logging

Log entries are created during several processes. If you contact Quest Support for assistance, Support might request that you change your logging detail level to help troubleshoot technical issues.

You can use the Task Logging page to set logging at the task level. For more information about task logging, see Enabling Task Logging .

Specifying Credentials for a Task

Using the Task Credential page, you set the Windows security credentials for the task. By default, this page displays the credentials that you defined for the Task Scheduler Service during installation. Credentials are not verified in this wizard.

In the MessageStats Lotus and IBM Notes report pack, task credentials are used only for running and scheduling the task. The account that is used to access the Domino data is the Notes ID file that you specified as the Lotus and IBM Notes credentials.

Ensure that you enter a valid account and password or the gathering tasks will fail. If you changed the Task Execution Server, this page automatically displays the credentials that you specified for that server.

Table 5. Entering the task credentials.
Option	Definition
Account	Enter the Windows account under which the task will run. The account must have sufficient permissions to run the task on the specified servers.
Password	Enter the password for the account.
Confirm Password	Enter the password again to confirm it.

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