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MessageStats 7.8 - Administrator Guide

What is MessageStats? MessageStats Information Sources Using the Console Interface Creating a Connection to Exchange Creating Gathering Tasks Default Gatherings Extending Gathering Tasks Configuring Audits Setting MessageStats Server Properties Setting Configuration Properties Setting Exchange Organization Properties Setting Exchange Server Properties Setting Task Execution Server Properties Setting Task Default Properties Compressing Tracking Log Files Using the MessageStats Reports Console Database Management Appendix A:Microsoft ASP.NET Configuration Issues Appendix B: Gathering Task Dependencies Appendix C:Troubleshooting Permission Problems

Creating Additional Gathering Tasks

As you determine the volume of information that is gathered by the Default Gathering tasks, you might want to create tasks with different schedules to balance the server resource loads, or create a task that includes a single gathering.

Some gathering tasks require additional configuration information. These tasks include Exchange Tracking Logs Gathering, Mailbox Content and Attachments Gathering, Public Folder Content and Attachments Gathering, and Distribution Group Membership. For information about these gathering tasks, see Extending Gathering Tasks .

To create a new task
1
Expand the Exchange Organizations node and select an organization or a server.
2
Right-click and select Create Task.
3
Select the template for the type of gathering that you want.
4
Complete the pages of the Create Task Wizard as required.

For descriptions of the individual gathering tasks and their dependencies, see Appendix B: Gathering Task Dependencies .

Configuring Tasks to Run on a Regular Schedule

You can set up recurring tasks in two ways:

•
by creating and configuring a task to run at regular intervals
•
by editing an existing task to add recurrence
To configure an existing task to run on a regular schedule
1
Expand the Tasks node and select the task.
2
Right-click and select Properties.
3
Click Next until the Schedule page is displayed.
4
Select the Task Period and then set the schedule and frequency as required.
5
Complete the Task Wizard and click Finish.
To create a new task to run on a regular schedule
1
Expand the Exchange Organizations node and select an organization or a server.
2
Right-click on the appropriate Exchange source and select Create Task.
3
Select a task from the list and enter a name for the task.
The name you enter appears in the Tasks Summary View when you expand the Tasks node. Ensure that the name is unique but reflects the purpose of the task, such as ServerX_Mailbox Content and Attachments.
4
Click Next to go to the Task Execution Server page.
5
Click Next to go to the Task Schedule page
6
Select the Daily, Weekly, or Monthly Task Period.
7
Set the appropriate interval for the period you have selected.
8
Complete the Task Wizard and click Finish.

Forcing an Update on Demand for Exchange

Typically, an Exchange gathering task is not run more that once a day (UTC). If a gathering task has run successfully during the day and you run it again in the same day, the task does not regather the information. If a task has successfully completed and you then make changes in Exchange, you will not see the changes in reports until the gathering task is run the next day.

Sometimes you might make changes and want to see the changes immediately reflected in reports regardless of whether the associated gathering task has already completed successfully that day. In this situation, you can use the Run Now with Override option.

Example of Using the Override Option

Suppose you have created a new distribution group in Exchange. The Default Gathering task (which includes the Distribution Group gathering task) completed earlier that day.

If you create a separate Distribution Group gathering task and run it, the task does not regather the distribution group information in the same UTC day since the task has already completed successfully. However, you can use the Run Now with Override option to force the task to regather the distribution group information. The reports will now show the updated information.

The Run Now with Override option is available for most gathering tasks.

To Force a Task to Regather Information
1
Expand the Tasks node in the treeview and select the specific gathering task that you want to rerun.
2
Right-click and select Run Now with Override.
To rerun a task that is actually part of a larger gathering task, you can create a new gathering task using the appropriate template and set the task to “Run Once” in the future. Select the new task in the treeview, right-click and use the Run Now with Override option to force the task to run immediately and to regather only the information you want.

Editing Tasks

You can edit tasks in the following ways:

•
Add more Exchange sources to an existing task
•
Change the properties of an existing task
To add more Exchange sources to an existing task
1
Expand the navigation tree and browse to the organization or server that you want to add.
2
Right-click and select Add to Task, and then select the task from the list and click OK.
- OR -
Drag the organization or server into the appropriate task.

When you are creating an additional task, you can drag the Exchange objects into the task.

To change the property of an existing task
1
Select the task from the Tasks Summary View.
2
Right-click and select Properties.
3
Step through the wizard and change the properties as required.
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