An end user can request a new site or site collection from the SharePoint Site Actions menu as long as the ControlPoint Site Provisioning feature has been activated for that site.
When the user chooses Request a New Site Collection or Site, the Request Site or Site Collection page is launched, and the user can select from the available Profiles that were created via the ControlPoint Provisioning Profile Manager.
Upon selecting a Profile, the Create Site (or Site Collection) page displays, prompting the requester for the following information:
·a Title and Description for the new site
·the Web Site Address that the requester wants to use for the new site
NOTE: The requester must enter a full URL, including the name of the new site. For example, if the requester wants to create a subsite called Employee Contact Information under myportal/sites/hr, a valid URL might be http://myportal/sites/hr/employeecontacts
The Requester Name and Requester Email address pre-populate with the login name and email address of the current user. The Requester Email Address can, however be changed. If the request is for a Site Collection, Primary Site Collection Administrator and Primary Site Collection Email Address fields are pre-populated with the current user's information, but they can also be changed.
·When the requester places the request, ControlPoint validates the information provided by the requester, including that the URL is valid and available. If the validation fails, any error messages display at the top of the form.
If the validation is successful, a confirmation number is generated and displays at the top of the form, and a confirmation email is automatically sent to the requester.
NOTE: Once a request is submitted, it is registered in the Site Creation Requests list on the ControlPoint Configuration Site.
From the Manage Site Provisioning Requests page, you can:
·monitor incoming requests for site collections and sites
·approve or reject the requests, and
·edit request details, such as title, description or url.
As an alternative to manually approving or rejecting requests, you can use a SharePoint workflow to handle the approval process. For details, refer to the topic "Configuring the Site Provisioning Workflow Settings" in the ControlPoint Administration Guide.
To launch the Provisioning Requests Manager:
From the Manage ControlPoint tree, choose Governance Policy Manager and Provisioning > Provisioning Requests Manager.
Note that you can filter your view based on the state of the request:
·The Incomplete view, includes requests with a status of:
§Requested
§Approved
§In Process
§Error
·The Completed view shows all requests which have been processed and for which site collections/sites have been created and all of the Additional Profile Settings (properties and Governance Policies) been applied.
·The Rejected view shows all Rejected requests.
If the approval process uses a workflow:
The grid displays an additional column, Workflow Status, so that you can monitor the progress of workflow instances. You can also view/update a workflow in SharePoint. (For example, if the Workflow Status is Failed on Start, you may want to start in manually.
To view/update a workflow instance, check the box to the left of the applicable request, then click [Workflow].
To edit/view details of a Provisioning Profile:
1In the Manage Provision Requests grid, check the box to the left of the request that you want to view/edit.
2Click [Edit].
Note that you can edit the Title, Description, and URL of the request. You can also approve or reject the request by changing the Request Status.
If a request is Rejected, an email is automatically sent to the requester. If a request is Approved, it automatically starts Processing and is Completed when the site collection or site is created. Once the site or site collection is created, an email is automatically sent to the requester.
Note that you can edit the Title, Description, and URL of the request. You can also approve or reject the request by changing the Request Status.
If a request is Rejected, an email is automatically sent to the requester. If a request is Approved, it automatically starts Processing and is Completed when the site collection or site is created and all of the Additional Profile Settings (properties and Governance Policies) been applied per the new site collection or site. Once the site or site collection is created, an email is automatically sent to the requester.
NOTE: Additional Profile Settings are applied the next time the scheduled job that has been defined for the operation has run.
1Click [Update].
To approve one or more requests without viewing or editing details:
1From the Provisioning Request Manager main page, check the box to the left of each request you want to approve.
2Click [Approve].
To delete one or more requests:
1From the Provisioning Requests Manager main page, check the box to the left of the request(s) that you want to delete.
2Click [Delete]
You will be prompted to confirm your action before continuing.
The following tables identify ControlPoint default menu items at all levels of the SharePoint Hierarchy as well as the Manage ControlPoint panel.
The following terms are used to describe menu item behavior in a Multi-farm installation:
·Home Only - The operation can be performed on the home farm only.
·Home or Remote - The operation can be performed on a single farm; either home or remote
·Multiple - The operation can be performed on multiple farms.
·Farm-Independent - The operation is not farm-specific.
Farm-Level Item |
Type |
Multi-Farm | |
---|---|---|---|
Central Administration Not available to members of the Business Administrators group. |
SharePoint |
Home or Remote | |
Advanced Search |
Search |
Home or Remote | |
SharePoint Summary Not available to members of the Business Administrators group. |
Analysis |
Home only | |
Refresh SharePoint Hierarchy |
Action |
Home or Remote | |
Properties |
Action |
Home or Remote | |
Run Saved Instructions Not available to members of the Business Administrators group. |
Action |
Home only | |
Farm Summary Dashboard Available for Standard installations. |
Action |
Home only | |
GDPR Dashboard |
Action |
Home only | |
Activity folder: | |||
Most/Least Activity |
Analysis |
Home only | |
Site Collection Activity Analysis |
Analysis |
Multiple | |
Site Activity Analysis |
Analysis |
Multiple | |
Trend Analysis for Activity |
Analysis |
Home only | |
Activity by Profile Property Available for SharePoint Server farms. |
Analysis |
Home only | |
Activity by User |
Analysis |
Multiple | |
Activity by Document |
Analysis |
Multiple | |
Checked Out Documents |
Analysis |
Multiple | |
Blog Post Activity |
Analysis |
Home only | |
Inactive Users |
Analysis |
Home only | |
Audit and Alerts folder: | |||
Manage Audit Settings |
Action |
Multiple | |
ControlPoint Alerts |
Action |
Home only | |
Create SharePoint Alerts |
Action |
Home only | |
Manage SharePoint Alerts |
Action |
Home only | |
Audit Log Analysis |
Analysis |
Multiple | |
Change Log Analysis |
Analysis |
Multiple | |
SharePoint Alerts by Site |
Analysis |
Multiple | |
SharePoint Alerts by User |
Analysis |
Multiple | |
Automation folder: | |||
Create ControlPoint Policy |
Action |
Home only | |
Manage ControlPoint Policies |
Action |
Home only | |
Governance Policy Manager Not available to members of the Business Administrators group. |
Action |
Home only | |
Set Metadata Value Not available for Foundation farms. |
Action |
Home only | |
Create Managed Metadata Not available for Foundation farms. |
Action |
Home only | |
Manage SharePoint Groups |
Action |
Home or Remote | |
ControlPoint Policies |
Analysis |
Home only | |
Change Management folder: | |||
Content Types |
Analysis |
Multiple | |
Web Parts by Part |
Analysis |
Multiple | |
Web Parts by Site |
Analysis |
Multiple | |
Workflow Analysis |
Analysis |
Multiple | |
Compliance folder: Available to members of the Compliance Administrators group. | |||
Analyze Content |
Action |
Home only | |
Compliance Summary |
Analysis |
Home only | |
Compliance Actions Audit |
Analysis |
Home only | |
Sensitive Content Activity |
Analysis |
Home only | |
Scanned files by Scope |
Analysis |
Home only | |
Scanned files by Search terms |
Analysis |
Home only | |
Configuration folder: | |||
Set Site Collection Properties |
Action |
Multiple | |
Set Site Properties |
Action |
Multiple | |
Set List Properties |
Action |
Multiple | |
Manage Site Collection Features |
Action |
Multiple | |
Manage Site Features |
Action |
Multiple | |
SharePoint Hierarchy |
Analysis |
Multiple | |
Site Collection Properties |
Analysis |
Home Only | |
Site Properties |
Analysis |
Home Only | |
List Properties |
Analysis |
Multiple | |
Content folder: | |||
Managed Metadata Usage Not available for Foundation farms. |
Analysis |
Multiple | |
Trend Analysis for Site Count |
Analysis |
Home only | |
Broken Links |
Analysis |
Multiple | |
Solution Summary Not available to members of the Business Administrators group. |
Analysis |
Multiple | |
Storage folder: | |||
Most/Least Storage |
Analysis |
Home Only | |
Site Collection Storage Analysis |
Analysis |
Multiple | |
Site Storage Analysis |
Analysis |
Multiple | |
Content Database Storage |
Analysis |
Multiple | |
Trend Analysis for Storage |
Analysis |
Home only | |
Duplicate Files |
Analysis |
Home only | |
Storage by File Type |
Analysis |
Home only | |
Recycle Bins |
Analysis |
Multiple | |
Users and Security folder: | |||
Set User Direct Permissions |
Action |
Multiple | |
Delete User Permissions |
Action |
Multiple | |
Duplicate User Permissions |
Action |
Multiple | |
Add User to SharePoint Group |
Action |
Home or Remote | |
Delete SharePoint Groups |
Action |
Home only | |
Backup Permissions |
Action |
Home only | |
Manage Permissions Backups |
Action |
Home only | |
Manage Permissions Inheritance |
Action |
Multiple | |
Orphaned Domain Users |
Analysis |
Multiple | |
Site Permission |
Analysis |
Multiple | |
Comprehensive Permissions |
Analysis |
Multiple | |
Comprehensive User Analysis |
Analysis |
Home only | |
SharePoint Group Analysis |
Analysis |
Multiple |
© ALL RIGHTS RESERVED. Feedback Conditions d’utilisation Confidentialité Cookie Preference Center