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MessageStats 7.7.2 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Introducing Distribution Group Reports

MessageStats provides valuable information about the distribution groups in your organization, including usage, access, and traffic. A distribution group is a group of email users represented by one name that you can use to send email to entire groups of email accounts.

Prerequisites

The Distribution Group gathering task, Mail-Enabled Objects gathering task, and the Exchange Tracking Log gathering task must run successfully to provide content for these reports. These gatherings are included in the Default gathering task.

By default, the gathering task stores and reports on Distribution Group membership information. You can determine whether you want to gather membership information using the Distribution Group Membership option on the Organization Properties dialog box. For more information, see the chapter titled “Setting Exchange Organization Properties” in the MessageStats Administrator Guide.

Inserting Additional Information into Reports

You can right-click on a heading and use the Insert Field option to add additional information to the reports. You can insert custom attributes (Extension Attributes 01-15) or attributes such as Description or Notes to the reports.

About the Presence Icons

For the reports that show the top users of distribution groups, you can see presence status icons for each user if you have Outlook and Office Communicator installed and running on the computer from which you view the reports.

If you right-click a status icon, you can communicate with the mailbox owner. For more information about presence information in reports, see Viewing Presence Information .

 
Table 1. Distribution Group reports.
Report
Description
Filters

Inactive Distribution Groups

This report shows the distribution groups which have not been used over a specific period of time, specifically noting the date of last use.
•
Date
•
Show Groups
•
Distribution Group
•
Organizational Unit
•
Organization

List Access By Distribution Group

This report shows the last time a distribution group was used during a specific period of time. The report lists all distribution groups and the date on which they were last accessed.
•
Date
•
Show Groups
•
Distribution Group
•
Organizational Unit
•
Organization

Top Distribution Groups By Messages

This report lists the distribution groups that receive the most messages over a specific period of time in your enterprise, sorted by the total number of messages. Message totals include auto-redirected messages.
•
Date
•
Select Top
•
Display Options
•
Show Groups
•
Distribution Group
•
Organizational Unit
•
Organization

Top Distribution Groups By Volume

This report lists the distribution groups that receive the highest volume of messages over a specific period of time in your enterprise, sorted by the total volume of messages. Message totals include auto-redirected messages.
•
Date
•
Select Top
•
Display Options
•
Show Groups
•
Distribution Group
•
Organizational Unit
•
Organization

Top Users of Distribution Groups By Messages

This report lists the users who send the most messages, sent directly and auto-directed, to the distribution groups in your organization.

•
Date
•
Select Top
•
Display Options
•
Show Groups
•
User
•
Distribution Group
•
Organizational Unit
•
Organization

Top Users of Distribution Groups By Volume

This report lists the users who sent the biggest volume of messages, sent directly and auto-directed, to the distribution groups in your organization.

•
Date
•
Select Top
•
Display Options
•
Show Groups
•
User
•
Distribution Group
•
Organizational Unit
•
Organization

 

Exchange Public Folders Reports

•
Introducing the Public Folder Reports
•
Public Folder Root Summary
•
Public Folder Details
•
Public Folder Permissions
•
Public Folder Replicas

Introducing the Public Folder Reports

You can use the Public Folder reports to drill down into your Exchange public folder infrastructure and analyze size, usage, permissions, and replication throughout your enterprise.

In the public folder reports, you can right-click on a heading and use the Insert Field option to add additional information. You can insert information such as the creator of the folder, custom attributes, folder age limits (expiration), and any storage quota limit details.

If a public folder is not mail-enabled, MessageStats cannot collect certain attributes from Active Directory such as custom attributes.

Prerequisites

MessageStats does not gather public folder information in the Default Gathering task. As a result, the public folder reports do not contain content until you create and run an Exchange Public Folder gathering task.

To collect public folder permission and owner information for Exchange 2013 and later, you must also create and run the Exchange Public Folder Security gathering task.

For information about how to create a gathering task, see the MessageStats Administrator Guide.

 
Table 1. Public Folder reports.
Report
Description
Filters

Public Folder Root Summary

This report displays summary information about the public folders in your Exchange organization. Use links to drill down to detailed information for specific public folders.

Any unused folders or subfolders are considered active if there is a live folder or document in the directory path. You can navigate through several unused folders to locate an active subfolder or document.

NOTE: The Total Items and Total Item Size (KB) values can be larger than seen in Outlook or ESM since these values also include the items from public folder replicas.
•
Date
•
Show Public Folders
•
Public Folder
•
Organization

Public Folder Details

This report displays detailed information about the public folders in your Exchange organization. From this report, you can drill down into folder permissions and folder replica reports.

•
Date
•
Show Public Folders
•
Public Folder
•
Server
•
Server Roles
•
Region
•
Organization

Public Folder Permissions

This report displays information about the permissions on the public folders in your Exchange organization.

NOTE: To populate the report for Exchange 2013 and later, you must run the Exchange Public Folder Security gathering task.
•
User Name
•
Role
•
Public Folder
•
Server
•
Server Roles
•
Region
•
Organization

Public Folder Replicas

This report displays information about the public folder replicas in your Exchange organization.

For Exchange 2013 and later, the public folder mailbox information is included.
•
Show Public Folders
•
Public Folder
•
Folder Path
•
Organization
•
Replica Servers
•
Public Folder Mailbox
•
Replicas

 

Exchange Storage Reports

•
Introducing Storage Reports
•
Storage - Servers Summary
•
Storage - Database Summary
•
Storage - Servers Details
•
Storage - Database Copy Distribution
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