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MessageStats 7.8 - Reports User Guide

Viewing, Creating, and Editing MessageStats Reports My Reports and Corporate Reports Exchange Executive Summaries Reports Exchange Organizations Reports Exchange Server Reports Exchange Content Analysis Reports Exchange Mailboxes Reports Exchange Mail Contacts Reports Exchange Distribution Groups Reports Exchange Public Folders Reports Exchange Storage Reports Exchange Internet Reports Exchange Inventory Reports Migration Reports MessageStats Gathering Reports Appendix A: How to Read the Reports Report Filter Definitions

Using Quick Filters

Each report can have a Quick Filter bar at the bottom of the page. This bar does not scroll with the report.

This section explains how to create a quick filter for a report. For details about the Information button, see Viewing Report Information .

When you are using the DateTime filters, time is based on UTC, not local time.

=

All

The field value equals the criteria value.

<>

All

The field value is not equal to the criteria value.

>

All

The field value is greater than the criteria value.

<

All

The field value is less than the criteria value.

<=

All

The field value is less than or equal to the criteria value.

>=

All

The field value is greater than or equal to the criteria value.

like

All

The field value is like the criteria value.

is NULL

All

There is no value for the criteria field.

is not NULL

All

There is any value except NULL for the criteria value.

between

All

The field value falls between the two criteria that you define.

is in

All

The field value is in the criteria that you define.

When using the is in operator, you can multi-select in the Select a Value dialog box by holding down the CTRL key and clicking the items you want. The selected items appear in the edit box as a list separated by semi-colons.

not in

All

The field value is not in the criteria that you define.

last

Date, DateTime

This operator allows you to select a time interval in the form nn uu, where nn is a number and uu is a unit of time. (For example, Last 5 Weeks, Last 3 days, and so on). The time interval is based on the current time.

most recent

Date, DateTime

This operator queries the database for the most recent entry for the specified field and then uses that value to find all records with a matching value. The value depends on the content of the database and is independent of the current time. “Most recent” could potentially mean a time long past, and remain unchanged until the database is changed.

today

Date, DateTime

Today = from 12:00 AM to the current time.

yesterday

Date, DateTime

Yesterday = from 12:00 AM to 11:59 PM yesterday.

this week

Date, DateTime

Start = Sunday of current week, End = today.

last week

Date, DateTime

Start = Sunday of previous week, End = Saturday of previous week.

this month

Date, DateTime

Start = 1st day of current month, End = today.

last month

Date, DateTime

Start = 1st day of previous month, End = last day of previous month.

this quarter

Date, DateTime

Start = 1st day of current quarter, End = today.

last quarter

Date, DateTime

Start = 1st of previous quarter, End = last day of previous quarter.

Quarters start January 1, April 1, July 1, and October 1.

year to date

Date, DateTime

This operator selects records with dates from January 1 of the current year to the current date.

contains

Description

The field value contains the specified criteria.

does not contain

Description

The field value does not contain the specified criteria.

starts with

Description

The field value starts with the specified criteria.

ends with

Description

The field value ends with the specified criteria.

does not start with

Description

The field value does not start with the specified criteria.

does not end with

Description

The field value does not end with the specified criteria.

Using Save Report Settings

Use Save Report Settings to retain the filter settings, sort and grouping options, and any other modifications that you have made to a report. You can then easily create subsequent reports with similar settings.

You can use the Set Filter Defaults to specify default filter parameters that apply to all MessageStats Reports. You can then modify a report to more closely meet your specific needs by setting additional filters, adding or removing report fields, and changing filter or grouping options.

When you have finished modifying a report, you can use the Save Report Settings option to save the report settings. Each time you run the report, the query uses the settings that you have identified for that report.

Changing Grouping Options

After a report is generated, you can change the grouping options for the report. Each column header provides the facility to change grouping options.

The following illustration shows the grouping options that appear when you right-click the column header. The options that appear depend on the current settings.

Initially, the same options appear regardless of which column header you select. After you change the grouping options, the list changes to reflect your current settings.

Option

Description

Group By

Groups the report by the selected field.

Ungroup

Removes the grouping of the report by the selected field.

Insert Field

Adds a new field to the left of the selected field.

When you select this option, a scrolling list appears for you to select the new field.

Append Field

Adds a new field to the right of the selected field.

When you select this option, a scrolling list appears for you to select the new field.

Remove Field

Removes the selected field from the report.

Sort Ascending

Sorts the field in ascending order.

Sort Descending

Sorts the fields in descending order.

Remove Sorting

Removes the sorting that you have indicated from the report.

Grouping changes you make to the sorting options for column headers are automatically reflected in the Report Information dialog box.

Setting Security

MessageStats Reports includes a flexible solution for report security which allows you to assign certain permissions to users, and enable different views of the reporting tree depending on user needs and security requirements.

MessageStats Reports supports two types of security:

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