How to obtain information about the license portal user roles? (4303094)

How to obtain information about the Database Tools License Portal user roles?

To make the management of licenses and people using those licenses easier the Database Tools License Portal uses Roles Based Access Control.

Using Roles Based Access Control enables different people in a team to be assigned different roles depending on what they are responsible for.

For example if they are responsible for the administration of licenses, renewing licenses and providing team members with access to seats for a license then they might be assigned the role of "License Owner". However if the person simply wants to use a seat on a license so they can use a product then they would be assigned the role of "License User".

More than one person can be assigned a "License Owner, or "Organization Owner" role. That way if a team member is on vacation, or they leave the company another person with that a "License Owner", or "Organization Owner" role can take over the administration of the licenses.

An important thing to note is that roles can be assigned to people at a license level e.g "License Owner", "License User" or they can be assigned at an organizations level e.g "Organization Owner", "Organization Member".

The best way to think about this is that each license is self contained with roles and permissions granted to people that only impact that specific license. These license roles and permissions are separate to those for an organization. Any person on your team can be assigned the role of License Owner, License Admin, or License User and the permissions they are granted only apply to the specific license.

Where as with organization roles the permissions granted apply to the whole organization and any licenses owned by it. For example an "Organization Owner" inherits "License Owner" permissions for all licenses owned by that organization. So it is the most powerful role that a person can have in the Database Tools License Portal. In this way administration is easier as having Organization owner permissions enables someone to be able to administer all licenses without having to go into each license and be assigned the "License Owner" role.

See below KBs for additional information:

Roles and their definitions

Roles and permissions matrix

How to assign Admin roles for a License?

How to assign a seat for a license?

How to assign Admin roles for an organization?