With Recovery Manager for Exchange you can locate deleted email items in Exchange Server backups. You can even locate items that were deleted before a backup was created for the Exchange Server, and here’s why.
After you delete an email item, it is not immediately purged from the Exchange Server on which it resides. Rather, the deleted item normally remains on the server in a special location known as the Recoverable Items folder (or the Dumpster) for a specified configurable retention period. Therefore, you can use Recovery Manager for Exchange to examine all backed up items, including those located in the Dumpster.
Given that Exchange Server backups are typically created on a daily basis, you can retrieve virtually any deleted message, even if that message was received after a backup was created for the Exchange Server, and then was deleted and put into the Dumpster before the creation of the subsequent backup.
This feature is particularly useful for running audit or legal investigations, when all emails concerning an individual user or subject are required.
Recovery Manager for Exchange features a powerful search engine to look for data in source storages—online Exchange Servers, Exchange Online in Office 365, offline Exchange Server and Lotus Domino databases, Personal Folders (.pst) files, and Archive Manager instances. Any combination of search criteria can be used to find messages, attachments, or folders in specific source storages. Searches can be based on such criteria as sender, recipient, date, subject, size of message, attachment, and/or folder, message class, message importance, conversation thread, and keywords. You can search for text similar to the text that you specify.
Recovery Manager for Exchange allows you to limit your search to specific mailboxes or folders, or extend it to multiple source storages. You can run multiple simultaneous searches to look for specific items in mailboxes and folders that are located in different source storages registered with Recovery Manager for Exchange. The items returned by a search can be selected and restored directly from the list of search results.
The search engine streamlines the restore process and minimizes the time needed to locate messages, attachments, and folders matching specific criteria. With Recovery Manager for Exchange, there is no need to restore an entire Exchange Server backup in order to find a single message held in the backup.
Recovery Manager for Exchange integrates with Microsoft Outlook to preview messages and other data retrieved from source storages. Messages and attachments within a source storage can be browsed for and previewed, just as messages and attachments on a live Exchange Server can be previewed in Microsoft Outlook.
Message and attachment preview makes it easier to find the data that needs to be recovered and eliminates the recovery of irrelevant data. Once a message is located, Recovery Manager for Exchange can display the message content and the message attachments, allowing user to decide whether the message and/or its attachments should be restored.
The product provides the following user interfaces:
To further simplify the restore process, Recovery Manager for Exchange provides a number of wizards that guide the user through data restore step-by-step, from selecting a source storage to placing a restored message in a particular mailbox, folder, or file.
Both the Recovery Manager Console and Web-based user interfaces display all source and target storages that were used during restore operations. Recovery Manager for Exchange maintains a repository of all registered source and target storages. This means that once a particular storage is used to perform a restore, it can be quickly and simply reused for future restores.