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On Demand Migration Current - User Guide

About On Demand Migration Before You Start Working with On Demand Migration Account Migration Mailbox Migration OneDrive Migration Microsoft Teams Migration Microsoft 365 Groups Migration SharePoint Migration Public Folders Migration Troubleshooting Finalizing the Migration

Project Dashboard

Information about the migration project is summarized on the project dashboard. The tiles that you can see and the features that you can access through the project dashboard depend on your subscription. For information about subscriptions, see On Demand Global Settings Current User Guide.

Each tile on this dashboard presents a summary of the migration activities and lets you navigate to the respective migration service dashboards or list views as described below:

Welcome

Quick start your migration activities from this tile. The following activities can be performed here:

Grant Consent - If you see a green icon, you have granted the necessary consents to the source and target tenants associated with this project. Otherwise the Grant link is displayed and you can click the link to complete the authorization process for the source or target tenants.

Discover Accounts - If you see a green icon, you have already discovered one or more accounts in the source tenant. Otherwise, click Discover to open the Accounts List view and start a discovery process.

Match Accounts - If you see a green icon, you have matched one or more accounts between the source and target tenants. Otherwise, click Select to open the Accounts List view and start a matching process. You must discover one or more accounts before you can start the matching process.

Migrate Accounts - If you see a green icon, you have migrated one or more accounts from the source to the target tenant. Otherwise, click Select to open the Accounts List view and start a migration process. You must match one or more accounts before you can start the migration process.

Accounts, Mail, OneDrive and Teams

These tiles presents information about the objects that were discovered or migrated in addition to other pertinent information. These objects are managed through the Account and User Data workspace and share a common dashboard. Click Open from the Accounts, Mail, OneDrive, and Teams tiles to access the common dashboard.

Public Folders

Displays information about the discovered and migrated public folders. Click Open to access the dashboard in the Public folder workspace.

SharePoint

This tile presents information about the discovered and migrated SharePoint objects. Click Open to access the dashboard in the SharePoint workspace.

Active Directory

Click Open to access the Active Directory workspace for Microsoft 365 domain move service, directory synchronization services for Microsoft Active Directory and Azure Active Directory, and other migration services for Microsoft Active Directory.

Tasks

Displays the five most recent tasks that were completed in the Accounts and User Data workspace. Click Show All to open the Tasks List view in the Accounts and User Data workspace.

Events

Displays the five most recent events that were completed in the Accounts and User Data workspace. Click Show All to open the Events List view in the Accounts and User Data workspace.

Task Management

In this topic:

 

Viewing the task list

Each On Demand Migration dashboard has a Tasks tab.

Click the Tasks tab to see the Tasks list. The Tasks list displays all the tasks that are initiated throughout the migration process. From the Tasks list you can:

  • Track the progress of a task and view the results of finished tasks. When you select a task, the task details pane appears and displays the details the detailed information and statistics of the task.
  • Filter and search to quickly navigate through the list of tasks.
  • Start, stop, and delete tasks.
  • Edit tasks

The columns in the Tasks list are as described below:

  • Title - name of the task that is initiated. You can specify custom names for task when they are created from the various task wizards.
  • State - state of the task as it transitions from initiation to completion.
  • Type - type of the task. For example, the following are some of the task types that are used in On Demand Migration:

    Account Mailbox OneDrive SharePoint
    Discovery Mailbox Assessment OneDrive Assessment ProjectRefresh
    Matching Mail Migration OneDrive Migration DiscoverSiteCollections
    Migration Mailbox Switch   DiscoverSharePointContents
    Resource Processing Address Rewriting   MatchSharePointContents
    Map From File Meeting Link Migration   MappingFromFileSharePointContents
    Assign ODM License Calendar Sharing   MigrateSharePointContents
         

  • Created - date and time the task is started.
  • Operation - description of what the task accomplished.

Viewing task details

The task details pane provides the following information:

  • Name - name of the task used as the title of the details pane.
  • Type - type of the task.
  • Created - date and time the task is started.
  • Modified - date and time the most recent operation in the task is performed.
  • State - state of the task as it transitions from initiation to completion. Valid values are New, In Progress, Failed, Stopped, Completed and Completed with Issues. The state of an object is set to Stopped when a task is stopped by the user.
  • Last Operation - most recent operation that the task accomplished.
  • Schedule - how the task is started. The values are:
    • Now - if the task is started immediately after the task wizard is completed.
    • On Demand - if the task is started manually.
    • <timestamp> - if the task is scheduled to start at a scheduled date and time.
  • Events - number of events that occurred during the task.

Click Copy Diagnostics to copy relevant task properties to the clipboard. You can then paste the properties in a text file and provide the information to Technical Support for troubleshooting or use the properties in PowerShell commands. The information that is copied to the clipboard is described below:

  • Organization ID - unique identifier of the Quest On Demand organization.
  • Deployment Region - Azure region code. Each Azure geography contains one or more regions that are used for specific data residency and compliance requirements.
  • Organization Name - name of the Quest On Demand organization.
  • Project ID - unique identifier of the migration project.
  • Task ID - unique identifier of the task.

Scheduling tasks

To optimize performance you can select schedule options for all tasks using Schedule page of task wizards. This is reasonable for the task that may take a considerable amount of time. The following options are available:

  • Run now - task runs immediately.
  • Run later - task must be started manually.
  • Schedule - task will be started at a future date and time.
    • Start - enter the start time for the task, or use the date and time picker to set a date and time.

Editing tasks

From the Tasks list you can edit previously created tasks to reuse them in one of three ways:

Editing a completed task

You can edit a completed task. Depending on the schedule option selected you can:

  • Automatically restart changed task in case Run now option is selected.
  • Manually start changed task in case Run later option is selected. All changes will be applied after the task is restarted.
  • Schedule the start for the changed task in case Schedule option is selected. All changes will be applied after the task is restarted.

NOTE: You cannot undo this operation after the wizard is finished to reset the edited task to initial settings.

Editing a running task

You can edit a running task to reuse or restart it. Depending on the schedule option selected you can:

  • Automatically restart changed task in case Run now option is selected.
  • Manually start changed task in case Run later option is selected. All changes will be applied after the task is restarted.
  • Schedule start for changed task in case Schedule option is selected. All changes will be applied after the task is restarted.

NOTE:

  • Your changes cannot affect the task that is currently running.
  • You cannot undo this operation after the wizard is finished to reset the edited task to initial settings.
Editing a task that has not started

You can edit task in case it is not started to change your settings. Depending on the schedule option selected you can:

  • Automatically start changed task in case Run now option is selected.
  • Manually start changed task in case Run later option is selected.
  • Schedule start for changed task in case Schedule option is selected.

NOTE: You cannot undo this operation after the wizard is finished to reset the edited task to initial settings.

Stopping and restarting tasks

To stop a running task:

  1. Open the On Demand Migration Tasks tab.
  2. From the tasks list, click the running task. The Stop button is activated.
  3. Click Stop.
  4. A confirmation dialog appears. Click Stop

NOTE: The task may take a few minutes to change state.

To restart a stopped task:

  1. Open the On Demand Migration Tasks tab
  2. Select a task where the State is "Stopped". The Start button is now enabled.
  3. Click Start.
  4. A confirmation dialog appears. Click Start.

NOTE: The task will restart from the beginning using the same settings.

Event Management

Events list contains all notifications and alerts related to the environment configuration and migration process. It allows you:

  • View all events related to the migration process.
  • If you are using new migration UI select an event to see details related to the event on the right pane.
  • Hide certain alerts from the list by using Acknowledge option. This might be useful if you don’t want to be distracted by the accidental warning or “expected” error.
  • Explore details about selected events. See the details pane on the right pane of the screen for more details and statistics for the selected event.
  • Export selected events into comma-separated values (CSV) file for analytic or archival purposes.

TIP: Use search or filtering to quickly navigate to the points of interest.

Please consider the following:

Depending on selected migration options, the content is transferred in separate batches that can be submitted for processing at the same time. It can take a while before processing of submitted batches will be completed. To help tracking the migration, the status for batches that are processed will be reported approximately every 5 minutes.

Searching

The lists of accounts, mailboxes, tasks or events could be large and hard to manage. Use the Search box above this list to look for items that match your custom criteria.

You can use words, phrases, and special queries in your search. The search is performed across all fields. You can add search criteria to the search using facet filters on the left pane. Any filter can be cleared from the search by clicking button. Press Enter to get the search results.

TIP: Add * to the end of the search query to match all items starting with the search term. Otherwise, you will only get the exact matches. For example, john* returns John Doe, Johnson Smith, and john.doe. Search expressions are case-insensitive.

Advanced Search

You can refine your results by using the advanced search operators. See Lucene Tutorial for the full information on search syntax.

To search for Operators Examples

Result

Part of a word

*

*serv*

Matches items containing "serv".

Exclude specified content -, NOT (case-sensitive) -mail* ( NOT mail*) Excludes items that contain the word starting with “mail”.
Include specified content + +mail* Matches items containing “mail” along with the basic search query.
Multiple keywords Space, OR (case-sensitive), AND (case-sensitive) mail user, mail OR user, mail AND user

Matches items that contain either “mail” or “user” in case of OR. Matches items that contain both “mail” and “user”. in case of AND. This is the default search behavior for phrases.

Exact phrase Quotation marks "item hard deleted" Matches items that contain the exact phrase "item hard deleted".
Search by Date Range

You can select period or use Custom range link to specify desired data range for events.

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