On Demand Migration Current - Administrator Guide

Provisioning Teams for Target Tenant

After all source teams are discovered you can start to provision teams on the target tenant.

Provision task help you to perform the following:

• Create Office 365 groups on the target tenant.
• Resolve naming conflicts.
• Provision teams to the target tenant.
• Provision team membership and ownership for provisioned teams.

Make sure that all associated accounts are matched or migrated in account migration project and create the Provision task:

1. Open Teams and select the teams to provision associated Office 365 group and teams on the target. Provisioned teams will be owned by target account matched with source owner. Membership will be also migrated. In case any matched account cannot be found on the target, this account cannot be processed and related event will be reported.

2. Click Provision.
3. Decide what to do if the team with the identical name already exists on the target. You have 3 options:
   • Do nothing. Leave the target team as is.
   • Merge to the existing target team. All users from the source team will be added to the target team during provision. Refer to Merging Considerations below for details of team channel naming after merge.
   • Create a new team. A new team will be created on the target by appending the provided text to the original team name. For example, "HR - Migrated".

4. Select whether automatic Group Welcome Message will be suppressed to avoid disturbing users by automatic Microsoft messages about adding to the provisioned Teams .However, suppressing these messages results in performance degradation due to issues with Microsoft’s synchronization behavior. We recommend do not suppress these messages to avoid issues related to team synchronization. For teams provisioned by tasks created in previous releases, for which Group Welcome Messages were suppressed by default, these email messages may be received in some cases, depending on stage of processing by Microsoft.
5. Schedule when the task will be started. See Task Scheduling for details.

6. Click Next to view the task summary. Name the task and check selected options. Click Finish to save or start the task depending on schedule option selected.

The migration task is created. You can track its progress in the Tasks, view the summary on the Dashboard or monitor alerts and notifications in the Events.

Merging Considerations

If Merge to the existing target team option is selected in case of conflicting source and target team names the team on the source tenant will be merged into the team in the target tenant. All users from the source team will be added to the target team during provision. Refer to the Renaming and Merging Considerations subsection of Migrating Microsoft Teams for details on how to conflicting channel names are resolved during migration.

Migrating Microsoft Teams

1. Open Teams and select the teams with provisioned state you want to migrate. Migration will be skipped for all teams that are not yet provisioned

2. Click Migrate. Pay attention, files associated with the selected teams will be migrated as a separate System: Team Files Migration task, which will be created automatically when this task starts.
3. Select whether to migrate Word, Excel and PowerPoint tabs in the team channels.
4. Select whether to merge reply message in threads in one combined message per thread to avoid throttling and improve performance

5. Schedule when the task will be started. See Task Scheduling for details.

6. Click Next to view the task summary. Name the task and check selected options. Click Finish to save or start the task depending on schedule option selected.

The migration task is created. Consider, additional content migration task will be also created automatically to transfer all associated content. You can track its progress in the Tasks, view the summary on the Dashboard or monitor alerts and notifications in the Events.

Renaming and Merging Considerations

If the channel with the same name already exists on target, the source channel will be migrated to a new one with a name: <source team name> - migrated.

Unique channel names remains unchanged.

Migrating Associated Files

On Demand Migration for Teams now migrates the files associated with migrated teams using System: Team Files Migration task. This task is created and completed automatically.

For the full list of supported content refer to What We Migrate: Microsoft Teams Migration

Troubleshooting

Before you contact Quest support is recommended to prepare organization ID, project ID and task ID

To find Task ID and Project ID

Task ID and Project ID you can find in task details.

To find organization ID

If you are trying to find an existing On Demand organization ID that another users have created, make sure that they have added your email address under Access Control > Administrators.

1. In case you are Administrator of the organization, click your account in top right corner to open the account related menu.
2. Click the organization name. You can see Organization ID in Manage Organization dialog.