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On Demand Migration Current - Administrator Guide

About On Demand Migration Before You Start Working with On Demand Migration Starting Migration Project Configuring Connections Sharing Availability Information Collecting Account Information Pre-Migration Assessment Account Migration Domain Coexistence Mail Migration OneDrive Migration Resource Processing Public Folders Migration SharePoint Online Migration Microsoft Teams Migration Finalizing the Migration

Discovering Public Folders

Before proceeding with the migration, retrieve the list of public folders from the source tenant.

TIP: If you want to re-discover the public folders, simply re-run the existing discovery task.

To create a new discovery task

  1. Click Discover Public Folders on the project dashboard.
  2. Schedule when the task will be started. See Task Scheduling for details. Click Next to view the task summary.
  1. Check scheduled start of the task and name the task. Click Finish to save or start the task depending on schedule option selected.

TIP: Give informative names for the tasks. It will greatly simplify the project management and event filtering in the future.

  1. Click Finish. You can monitor the task status using task widget on project dashboard.
  2. Click the task name on the widget to see the details or use Show all link.

Once the discovery task is complete, you will see the source domain’s public folder summary on the Public Folders Migration Project Dashboard.

Caution: Don’t start the migration before the discovery task is finished. It might result in incorrect processing of migrated objects.

Migrating Public Folders

Make sure that all associated accounts are matched or migrated in account migration project and create the Migration task:

  1. Open Public Folders and select the public folders you want to migrate.

TIP: Use search and filtering to quickly navigate through the list of public folders.

  1. Click Migrate.
  1. Specify whether subfolders will be migrated.
  2. Specify whether public folder content will be migrated. You can clear this option for test migration to create an empty public folder structure and transfer folder permissions.
  1. Schedule when the task will be started. See Task Scheduling for details.
  1. Click Next to view the task summary. Name the task and check selected options. Click Finish to save or start the task depending on schedule option selected.

The migration task is created. You can track its progress in the Tasks, view the summary on the Dashboard or monitor alerts and notifications in the Events.

SharePoint Online Migration

On Demand Migration offers a fast and convenient way to transfer SharePoint Online content between Office 365 tenants. SharePoint migration functionality requires additional licensing.

IMPORTANT: Before migrating any SharePoint sites, you must ensure all accounts exist in the target tenant. Account Migration project for your source and target tenant should exists, and account matching /migration should be completed.

NOTE: SharePoint Online migration projects use the concepts and terminology of the Classic experience (site collections.) .

Getting Started widget with Quick help helps you to prepare, start and perform all steps to migrate your SharePoint sites successfully.

Basic SharePoint Online migration workflow consists of the following steps:

# Step
Create SharePoint Online migration project
Set the migration defaults (optional)
Grant necessary permissions
Discover site collections (top-level sites) on the source tenant
Map source sites to the existing target sites by URL (optional)
Provide the custom site mapping using CSV file (optional)
Override migration defaults for specific migration tasks (if necessary)
Migrate site collections and their content
Monitor the progress and track issues

IMPORTANT: Quest recommends performing test and pilot migrations before starting the full-scale migration of the production environment. This helps you better plan the migration project and align the migration tasks with the organization requirements.

Caution: Finish the account migration before starting SharePoint Online migration.

What We Migrate

Quest On Demand migrates the following SharePoint content:

A
Supported Entity Supported Entity Properties
Site collections [Modern experience: top-level sites]
  • Site collection owner
  • Top-level site
  • Title
  • Site template (STS#0, STS#3, and Group#0 only)
    Note: The Group or Team site based on the Group#0 must already exist on the target before the migration is allowed to be performed.
  • Site collection features
  • Users
  • Groups
  • Site collection admins
  • PermissionLevel
Sites under site collections [Modern experience: subsites]
  • Title
  • Description
  • Site template (STS#0, STS#3, and Group#0 only)
    Note: The Group or Team site based on the Group#0 must already exist on the target before the migration is allowed to be performed
  • Inheritance (HasUniquePermissions)
  • Site features
  • Site columns
  • Site content types
  • List templates
Content type
  • Name
  • Description
  • Parent
  • Group
Site and List Columns
  • Name
  • Type
    • Single line of text
    • Multiple lines of text
    • Choice
    • Number
    • Currency
    • Date and time
    • Yes/no
    • Person or group
    • Hyperlink or picture
List
  • List title
  • List template (GenericList, DocumentLibrary, Announcements, Events, Contacts, DiscussionBoard, Links, PictureLibrary, IssueTracking, Tasks, TasksWithTimelineAndHierarchy)
  • List columns
  • Enable folder creation
  • Version settings
    • Enable versioning
    • Enable content approval
    • Drafts
    • Versions limit (major, minor)
  • Content type enabled
List Views (public)
  • Name
  • Columns
  • Default view (Standard, Calendar, Datasheet, Gantt)
Folder Folder permissions
List item
  • ListItemPermissions
  • Metadata (SingleLine, Multi Line, Choice, Currency, DateTime, Number, Url, Yes/No)
  • Attachments
  • Authoring details (Author, Editor, Created, Modified)
File
  • FilePermissions
  • Metadata (SingleLine, Multi Line, Choice, Currency, DateTime, Number, Url, Yes/No)
  • Authoring details (Author, Editor, Created, Modified)
Limitations
  • The default site language on the source and the target tenant should match.
  • On Demand Migration only discovers site collections (top-level sites) based on the templates STS#0, Group#0, and STS#3 only Note: The Group or Team site based on the Group#0 must already exist on the target before the migration is allowed to be performed. Migration of site collections based on other templates is not supported.
  • On Demand Migration only migrates subsites based on the templates STS#0, Group#0, and STS#3.
  • Private views and personal sites are not migrated.
  • Only the latest versions of sites are migrated.
  • Checked out status for files in document libraries is not migrated.
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