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Migrator for Notes to Exchange 4.16 - Pre-Migration Planning Guide

About the Migrator for Notes to Exchange documentation Introduction Critical considerations Other strategic planning issues Appendix A: Known limitations of the migration process

Migrating from older versions of Notes/Domino

The Data Migration Wizard (for batch migrations) supports Notes version 6.0 and later, and Domino server version 6.0 and later. If your users are running an earlier version Notes client, the wizard can still migrate user batches to Exchange as long as Notes client version 6.0 or later is installed on the migration server.

Accommodating known limitations and other special circumstances

Review the Appendix A: Known limitations of the migration process (in Appendix A of this Guide), and determine how you will accommodate those that apply to your organization. Most or all may be insignificant to you, while some may require more elaborate strategies or work-arounds to mitigate their effects.

Identify any other aspects of the configuration that will require variations or extensions to the Typical Migration Process described in the Migrator for Notes to Exchange Scenarios Guide, and that are not already discussed among these strategic planning issues. Quest applications offer many operational options that permit considerable flexibility in devising and implementing a suitable migration strategy wherever circumstances require a non-standard approach. For information and help with any non-standard scenarios, please contact your Quest sales representative.

End-user education and communications

End-user communications is a critical but often neglected element of a smooth migration. A user-communications plan should be a central component of your migration planning, to facilitate early and continuous communications with end users. The end users will need to know:

If your end users will be using the Self-Service Desktop Migrator application, they’ll also need to know where the program file is, how to prepare their desktops for the program runs, and how to run the program.

Your Migration Plan should therefore explain how and when you will deliver this information to your users. Many admins compose a notification email to send to users prior to the migration. Some administrators also like to send another email to the new accounts as soon as they are migrated to the Exchange environment. The Data Migration Wizard contains features that can generate personalized (mail-merge) emails to your end users for this purpose. You can tell the wizard to generate and send these messages at any time before, during or after migration. Typically an admin sends at least two messages to each collection’s users immediately upon completion of that collection’s migration:

If migrating to Exchange 2010 or later with Outlook 2010 clients: The migration of users within contact lists may trigger false Invalid Address warnings to end users, due to a change in the way Outlook 2010 stores its nickname cache (compared to earlier versions). The messages are delivered, but Outlook then warns recipients that it cannot verify the users' addresses.

For more information, see How Do I Send Pre- or Post-Migration Notification Emails to End Users? in Appendix A of the Migrator for Notes to Exchange Administration Guide, and the notes for the Configure Mail-Merge Messages to Migrating Users screen in chapter 10 of the Administration Guide.

Appendix A: Known limitations of the migration process

Most of the known limitations of any migration process are due to feature inconsistencies between the source and target environments. That is, features that are available in the Notes/Domino environment simply cannot be migrated to a target environment that does not offer the same or comparable features. Other limitations are due to feature incompatibilities, where similar features are available in both the source and target environments, but their implementations are so different that the migration may be impractical.

Known limitations of the migration process facilitated by Quest Migrator for Notes to Exchange are listed below.

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