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Migrator for GroupWise 4.7.1 - Scenarios Guide

About this guide Scenarios overview Migration to a proprietary Exchange target
Pre-migration preparations Batch migration process Post-migration activities
Migration to Office 365
Migration to Office 365 Pre-migration preparations Batch migration process Post-migration activities
SSDM (per-desktop) migration

About this guide

This Migration Scenarios Guide was developed to help you prepare for your organization’s migration from Novell GroupWise to Microsoft Exchange, using Quest Migrator for GroupWise. This Guide will familiarize you with Migrator for GroupWise’s component tools, explain how those tools are typically used within the broader context of an overall migration project, and provide step-by-step instructions for how to prepare for migrations of various types, and how to migrate the data.

This Guide is intended for network administrators, consultants, analysts, and any other IT professionals who will use the product or participate in planning for a migration project.

Quest recommends that all readers read Scenarios overview completely, to orient themselves to the various processes and how they vary from one scenario to another. Then browse whichever of Migration to a proprietary Exchange target or Migration to Office 365 applies to your migration target (migration to a proprietary Exchange or to Office 365). If you will also use Migrator for GroupWise’s Self Service Desktop Migrator (SSDM), then read SSDM (per-desktop) migration too. The process instructions in Migration to a proprietary Exchange target or Migration to Office 365 may then serve as a step-by-step checklist when actually performing the tasks they describe.

Other Migrator for GroupWise documentation

This Migration Scenarios Guide is just one of several documents that explain various aspects of Quest Migrator for GroupWise product. The complete documentation suite also includes:

Quick Start Guide: An orientation to the product's basic purposes and features, and to how its component tools are most typically used. Also includes instructions for downloading and installing the software.
Pre-Migration Planning Guide: Critical considerations and other strategic and tactical issues that an organization must consider and accommodate before beginning a migration project.
Migration Scenarios Guide: Migration process instructions that show how Migrator for GroupWise tools and features can be used in a variety of migration scenarios— migrating to different target environments, with different preferences and under different circumstances.
Administration Guide: Operating instructions, application notes and screen-by-screen field notes for the administrator components of Migrator for GroupWise.
Self Service Desktop Migrator User Guide: Operating instructions, application notes and screen-by-screen field notes for the Self Service Desktop Migrator (SSDM) component of Migrator for GroupWise. The SSDM User Guide is provided as a separate document so that an administrator can distribute it to any end users who will run the per-desktop program.
Online Help: Context-sensitive field definitions and application notes for all of Migrator for GroupWise’s component applications.

The Migrator for GroupWise Quick Start Guide, Pre-Migration Planning Guide, Scenarios Guide and Administration Guide are intended for network administrators, consultants, analysts, and any other IT professionals who will install the product, use its administrative tools, or contribute to migration project planning. The SSDM User Guide is intended for end users or administrators who will use the Self Service Desktop Migrator component.

To understand the capabilities and typical uses of Migrator for GroupWise, we strongly recommend that all administrators read the entire Quick Start Guide and Pre-Migration Planning Guide, and then browse this Scenarios Guide to see which scenario matches or is closest to your own needs and circumstances. These materials are designed both to familiarize you with Migrator for GroupWise features, and to help you devise a migration strategy and a written Migration Plan that suits the needs of your network configuration, your users, any institutional imperatives of your organization, and of course your own preferences.

You may then refer as needed to the Migrator for GroupWise component operating instructions, application notes, and per-screen field notes in the Migrator for GroupWise Administration Guide.


Scenarios overview

About Migrator for GroupWise scenarios and this Guide

This Guide provides process instructions that show how Migrator for GroupWise is used within the broader context of a migration project. The processes described here include steps that are performed outside the scope of Migrator for GroupWise—within GroupWise and Exchange, and with coexistence tools like Quest CMG—because the sequence and interplay among the solutions and environments are important. Flow charts illustrate the correct sequences of steps for the most common scenarios.

Virtually all migrations follow a similar basic process, with variations to accommodate local circumstances and needs—what we collectively call a scenario. Most variations to the process are determined by:

Migration Destination (the Exchange "target" type):
Proprietary local Exchange network: A proprietary Exchange environment is one whose hardware and software are wholly under the control of the migrating organization. Ordinarily this is a local Exchange network—on the same premises as the GroupWise source, or at least near enough to use high-performance network cables for data transfer. But a proprietary Exchange server may reside at a physical location distant from the source environment (geographically and/or from a network perspective).
Office 365 ("the cloud"): Microsoft’s Office 365 is a hosted Exchange platform (also known as "the cloud"). Cloud computing is a service model in which the hardware and software are owned and controlled by a third party (Microsoft). Microsoft then sells, as a service, access to disk space and the Exchange/Outlook software features.
Pre-Migration State of Local Active Directory (if any): Your organization may already have Active Directory running for login and security purposes. Part of the migration process will depend on whether you do have an existing AD and, if so, on the state of any objects already provisioned in the local AD.
If migrating to proprietary Exchange: Do you already have Active Directory configured and, if so, in what state are any previously provisioned objects? (If the objects exist, are they already mail-enabled, mailbox-enabled, or neither?)
If migrating to Office 365: Will you maintain a local Active Directory—either temporarily to provision Office 365, or permanently? (One popular option is to provision first to a local AD, which can then be synchronized to the cloud platform.) Or will the cloud AD be provisioned directly from GroupWise?

Different combinations of target types and states of an existing local AD (if any) produce an array of migration scenarios. This Guide describes the most common of these, with suggested process instructions for each:

Note that Migrator for GroupWise cannot migrate to an Exchange target with AD objects that are already mail-enabled or mailbox-enabled.

Chapters 2 and 3 of this Guide provide step-by-step process instructions for migrations to, respectively, a proprietary Exchange and Office 365. Since all migrations follow the same basic process, with just a few variations for different scenarios, we can generalize to present just two linear procedures that are suitable for virtually all scenarios.

Of course some steps are optional or conditional, depending on circumstances, and these are clearly marked within the instructions by these “Information” icons and notes:

Chapter 4 explains the admin activities and considerations for per-desktop migrations, which may occur with or without batch migrations, or may not occur at all—depending on your needs.

The end of this first chapter also describes two special-case scenarios, any of which would occur in combination with one of the above-listed scenarios:

The Migrator for GroupWise pre-migration preparations and batch-migration processes are illustrated in flow charts on the next two pages (separate charts for a proprietary Exchange target vs. Office 365). The flow charts are presented here as an introductory overview to the process, and appear again as references with the pertinent process instructions in chapters 2 and 3.

The process instructions in this Guide are also meant to serve as summary checklists, so they do not include the more detailed information and screen-by- screen field notes for the Migrator for GroupWise component applications. Instead, these scenario procedures refer to those details within particular chapters and sections of the Migrator for GroupWise Administration Guide.

If you will not need free/busy coexistence for your transition period, you could create Exchange mailboxes earlier in the process, as part of the Pre-Migration Preparations—as long as you also set Exchange-to-GroupWise mail forwarding for not-yet-migrated GroupWise users during the transition.

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