Selecting Legacy Mailbox Synchronization Job in the job type dialog box will start the Add Mailbox Synchronization Job Wizard, which will install the mailbox synchronization agents and help you to set up and configure the job.
This section guides you through each step of the wizard and explains the mailbox synchronization options.
NOTE: Resource mailboxes are migrated to Microsoft Exchange 2007 as user/legacy mailboxes, not as room/equipment mailboxes.
Select the source and the target servers for the legacy mailbox synchronization job. The wizard will display the existing legacy mailbox synchronization jobs in which the selected servers already participate.
During migration, a mailbox database is automatically associated with every target mailbox. Here, you can explicitly specify the target mailbox database where you want the mailboxes to reside.
NOTE: Prior to Exchange 2010, a mailbox database was known as a mailbox store.
Do one of the following:
The wizard can automatically create mailbox collections for the job. You can select one of the following options:
The next step of the wizard allows you to populate the collections if you selected to create either one collection for the job or a collection per each target mailbox store. Select the collection name from the list to populate it.
You can add mailboxes to the collection in the following ways:
You can create and apply a display filter to reduce clutter in the list using the Advanced tab.
The wizard will install the mailbox synchronization agents and transmission agent synchronization agents on the source and target Exchange servers. If by the time you install the mail agents, any other agents or components have been already installed on these servers, you will not be allowed to specify the installation path for the agents; they will be installed in the location where the QMMEx$ServerName$ shared folder has been created.
By default the shared folder is created in the Windows %SystemRoot%\System32 folder. On Microsoft Exchange x64 the default shared folder is created in the %SystemRoot%\SysWOW64 folder.
After the agents are installed, the wizard will inform you that you can start the legacy mailbox synchronization job. We recommend that you verify all the agents and collection settings before starting the mailbox synchronization. The available options are discussed in theChanging Legacy Mailbox Collection Settings and Changing Mailbox Synchronization Agents’ Settings topics in this guide.
After a new job is created, it is marked with an exclamation mark. This means that you need to update the mailbox synchronization agents’ databases before starting the job. Right-click the job in the management tree and click Commit Changes on the shortcut menu to update the agents’ task lists on the remote servers.
You can also commit changes for all the legacy mailbox synchronization jobs you have created. To do that, right-click the Mailbox Synchronization node in the management tree and select Commit All Mailbox Synchronization Jobs from the shortcut menu.
To create a new legacy mailbox collection for an existing legacy mailbox synchronization job, right-click the job in the management tree and click Add Collection.
This will start the Add Mailbox Collection Wizard, which will help you to set up and configure a new collection for the legacy mailbox synchronization job. Each step of the wizard is described below.
Caution: Though Remote Users Collections are also added using the Add Mailbox Collection Wizard, the steps for creating a Remote Users Collection are somewhat different. Please pay attention to the notes regarding Remote Users Collections in the descriptions of the steps below.
In the first step of the wizard, specify a name for the collection and set its priority. You can optionally provide a text description for the collection.
For load balancing purposes, you have the option of selecting two specific registered agent hosts that will work with the source mailboxes and target mailboxes respectively.
You can temporarily disable the collection and it will not be involved in the synchronization process until you enable it.
You can override the target mailbox settings configured for the legacy mailbox synchronization job (see the Step 2. Select Mailbox Database section of theSetting Up a New Legacy Mailbox Synchronization Jobtopic for details).
NOTE: Do not change the mailbox database for a collection that is already running.
Set the preferred start date and other options for migrating the collection.
Each switch and synchronization option provided by this step is discussed in detail below:
You can add mailboxes to the collection in the following ways:
NOTE: Migration Manager for Exchange does not process groups nested in organizational units (OUs).
To preview the list of mailboxes added to the collection, click Preview.
After the new collection is created, the job is marked with an exclamation mark that means that you need to update the mailbox synchronization agents’ databases. Right-click the job in the management tree and click Commit Changes on the shortcut menu to update the agents’ task lists on the remote servers.
As explained in the previous sections, a mailbox collection can be populated when you set up a legacy mailbox synchronization job or when you add a mailbox collection to the synchronization job. A third way to populate a mailbox collection is by importing a file with a list of mailboxes, which you might have created as an Excel spreadsheet or a plain text file.
Right-click the legacy mailbox synchronization job node in the management tree and click Import Members on the shortcut menu.
This will start the Import Mailbox Collection Members wizard. The wizard's steps are described below.
Type the full path to the file or browse to it. Select the character used as the column separator and for quoting.
The wizard displays the data from the file you specified. Indicate whether the first row of the table is the column header.
Select the attribute from the Match attribute list and click on the header of the column that contains this attribute. In the example below, the wizard will search for mailboxes whose Distinguished Name is equal to any value in the selected column.
Select the legacy mailbox synchronization job and the collection to be populated. The wizard can either import members to an existing collection or create a new mailbox collection.
If the import file contains mailboxes that have already been added to other mailbox collections, you might not want to remove them from those collections. In this case, select the check box at the bottom of the page.
The wizard displays the number of entries from the import file that were applied and the number of errors.
After you click Finish, the job is marked with an exclamation mark that means that you need to update the mailbox synchronization agents’ databases. Right-click the job in the management tree and click Commit Changes on the shortcut menu to update the agents’ task lists on the remote servers.
All the options that you specify in the Add Mailbox Synchronization Job Wizard and the Add Mailbox Collection Wizard are later available in the collection’s properties. Some additional options are available only within the collection Properties dialog box; these options are described below. To view or modify any of a collection’s settings, right-click the collection in the management tree and click Properties on the shortcut menu.
In addition to the options you specify in the Add Mailbox Collection Wizard, you can specify the target mailbox store for the mailboxes of this collection. The Mail Target Agent will create the Exchange mailboxes in the mailbox store you specify.
Please note that if a mailbox already exists, it will be moved to the mailbox store specified for the collection.
If any errors occurred during the mailbox synchronization and you need to fully or partially re-copy the data that has already been sent to the target server, select the appropriate resynchronization options.
Three resynchronization options are available for the mailboxes of the collection. You can:
You can also remove the synchronization settings directly from the agents’ databases if for some reasons the resynchronization settings were not cleared after the resynchronization was performed.
After you modify any of the collection’s settings, the job is marked with an exclamation mark, which means that you need to update the mailbox synchronization agents’ databases. Right-click the job in the management tree and click the Commit Changes on the shortcut menu to update the agent’s task lists on the remote servers.