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Metalogix StoragePoint 5.8 - Reference Guide

Planning the Metalogix StoragePoint Implementation Backup/Restore and Disaster Recovery Synchronous versus Asynchronous Setting up Metalogix StoragePoint Default Values General Settings Managing Storage and Backup Endpoints Managing Storage Profiles
Creating a New Storage Profile Editing an Existing Storage Profile Converting a Profile to RBS Copying a Profile Delete an Existing Storage Profile Storage Profile Timer Jobs
Metalogix StoragePoint Timer Job Monitoring File Share Librarian Large File Support Dashboard User Experience Activating the Software Appendix A: Import\Export Tool Appendix B: Feature Matrix

Archiving

Archiving can be setup to move BLOBs to different storage tiers, as content is aged, versions are retained or when changes in metadata are detected. The rules can be configured on different scopes of content, but there can only be one rule per scope. The most granular rule is the only rule that will ever get evaluated.

The levels of granularity are as follows, from the least to the most granular:

1.Web Application

2.Content Database

3.Site

4.Site Content Type

5.List

6.List Content Type

 

So, for example, if the metadata change rule is more granular than the versions rule, then the versions rule will never get evaluated for an item within the scope of the metadata change rule.

1.Versions rule on site

2.Metadata change rule on list

3.Versions rule will never be evaluated for an item within the list in 2.

 

If large file support is enabled, only the aspx file is moved to the archive endpoint.

Profiles with File Share Librarian Configurations should not add Archiving to the profile. The archiving option won't be available for new profiles.

 

To configure archiving, open the profile and click the arrow of the Archiving bar.

Enable Archiving

Yes – Archiving will be enabled for this site collection, web application or content database.

No – Archiving will NOT be enabled for this site collection, web application or content database. (default)

Allow IMP Configuration

Yes – Site administrators will have the ability to set granular archiving rules.

No – Site administrators will NOT have the ability to set granular archiving rules. (default)

Endpoints to Show in IMP Configuration

Show All Endpoints – Site collection administrators will see all online storage endpoints and can set rules using them. (default)

Show Select Endpoints – The Administrator can select which endpoints to make available to the site collection owners. If no endpoints are selected, this field will revert to Show All Endpoints when the changes are saved.

Archiving Rules

Click New Rule to open the New Archiving Rule window. See Configuring Archiving Rules for more information.

Archive Aging

The Archiving Aging section is used to schedule when the Archive Aging job will run, and to run it immediately if necessary.

archiving configuration

Configuring Archiving Rules

Only one rule can be created per scope. The archiving scope cannot be broader than the profile scope.

 

1.Expand the Archiving Configuration section on the profile. Click New Rule.

2.Click the Change link to select the scope (i.e. site collection, site, list, or content type).
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3.Enter part or all of the URL to search for a scope or drill down in the hierarchy to select the scope, and click OK.
archiving scope selection

NOTE: If Allow IMP configuration is set to Yes, rules must be created at the Content Type level of a List or Library in order for Site Collection Administrators to view them on the IMP page. Site Collection Administrators will not see rules created at a broader level.

4.Note the selection in the Selected Rule Scope section.
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5.Select the type of Rule Definition:

a.None – No changes will be saved.

b.Aging Rule – This rule looks for content that has aged beyond the defined time period(s) and triggers the content to be moved to different storage endpoint(s). See Aging Rules below.

c.Metadata Change Rule – This rule captures changes in an item’s metadata and triggers the content to be moved to different storage endpoint(s). See Metadata Change Rules below.

d.Retained Versions Rule – This rule causes retained versions within the specified boundaries or all versions except current to be moved to a different storage endpoint(s). See Retained Versions Rules below.

 

The scope of a rule cannot be edited once it is saved. To change the scope, delete the rule and recreate the rule with the corrected scope and rule definitions.

Aging Rule Conditions

1.From the New Archiving Rule page, click the Aging Rule option.

2.Select the Date Property (i.e. Created, Modified, or some user defined data/time property) to be used to calculate the age of the content.

3.Click the New Condition link.
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4.On the New Aging Rule Condition page, select as Date Property (Created, Last Accessed, or Modified) that this rule will be based on.

NOTE: Last Access Date only works if it has been enabled on the profile. See Creating a New Storage Profile for more details. However, the archiving condition can be configured and then enable the Last Access Date on the Profile.

5.Enter the time period (duration and interval) that needs to elapse before the content is moved.

6. (Optional) Select a Property in the MetaData Criteria section, and specify a value. This condition creates a compound archiving rule, and content will only be archived if both conditions are true.

7.Select the archive endpoint from the dropdown or click New or Edit as needed. See Creating a New Storage Endpoint for steps.

8.Check if Major and/or Minor versions should be included when migrating items covered by the rule.

9.Click OK. (Click Cancel to return to the New Archiving Rule page without saving changes.) The New Archiving Rule page is displayed.

10.Click New Condition to add additional rules or click OK to return to the Archiving Configuration page once all of the rules are configured.

11.Click Save on the Archiving Configuration page once all rules are created.

 

NOTE: Make sure to configure the Archive Aging timer job if Aging Rule Conditions are created. A notice is displayed.archive aging timer job notice

Metadata Change Rule Conditions

1.From the New Archiving Rule page, click the Metadata Change Rule option.

2.Click the New Condition link.
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3.From the Select a Property dropdown, choose system or user-defined property. The selections in this dropdown list will change based on the scope selection made on the Archiving Rule dialog.

oIf the scope is broader than a list or library, there will be a More... option in the Property field. Click this option to populate custom fields, and then select the field. If the scope is a list or library, custom fields will populate automatically.
archiving - more field

4.The Select an Operator and Enter/Select a Value fields will update accordingly. Select an Operator from the 1st dropdown and Enter/Select a value in the provided input control.

Property Type

Operators

Input Control

Text, User

=, <>, Begins, Ends, Contains

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Multi-Line Text

=, <>, Begins, Ends, Contains

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Number, Currency

=, <>, <, <=, >, >=

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Date Time

=, <>, <, <=, >, >=

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Yes/No

=, <>

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Choice, Lookup

=, <>, Begins, Contains

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Multi-Choice,  Multi-Lookup

=, <>, <, <=, >, >=

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5.Select the archive endpoint from the dropdown or click New or Edit as needed. See Creating a New Storage Endpoint for steps.

6.Check if Major and/or Minor versions should be included when migrating items covered by the rule.

7.Click OK. (Click Cancel to return to the New Archiving Rule page without saving changes.)

8.The New Archiving Rule page is displayed.

9.Click New Condition to add additional rules or click OK to return to the Archiving Configuration page once all of the rules are configured.

10.Click Save on the Archiving Configuration page once all rules are created.

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