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Metalogix Essentials for Office 365 2.7 - User Guide

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Export to and Import from SKOS Files

The external format that Microsoft supports for Term Sets is CSV files, which are limited in the amount of metadata and functionality that is provided.  To enhance the experience of import, export or "backup" of Term Store elements, support for SKOS (*.rdf files) is included.  More information about this file format can be learned from the following link (external link): http://www.w3.org/2009/08/skos-reference/skos.html.

Some of the advantages to using SKOS rather than CSV:

·SKOS can include all terms sets within a selected term group

·SKOS includes additional metadata properties like translations, synoymns and custom properties

·SKOS is more universally supported outside of SharePoint Term Stores

info

NOTE: Managed and Faceted Navigation is not currently supported for either Export to and Import from SKOS.

 

Export to SKOS

To export to a SKOS file, select a Term Group or Term Set and either right click > Export to SKOS or simply click the Export to SKOS button in the application's ribbon.  Select a location to save the file and enter a name, then click Create.  The SKOS file will then be created, depending on the size and complexity this process could take anywhere from a few seconds to a few minutes to complete.  A dialog will appear when the file is ready.

Import From SKOS

To import a SKOS file, select the Term Group or Term Set in which the SKOS should be imported into and either right click > Import from SKOS or simply click the Import from SKOS button in the application's ribbon.  Click OK on the confirmation dialog and the import process will begin.  During this process, new objects (term sets and terms) may be created as well as updates to existing elements already within this location, as defined in the SKOS.  The recommendation is to Import to the object that was originally used for Export.  For example, if the SKOS export was created from Term Set "ABC", then the Import from SKOS option should be chosen after selecting Term Set "ABC".  In this example, if the parent Term Group was selected, then the objects in the SKOS will be created one level higher (Terms as Term Sets).

Depending on the size and complexity this process could take anywhere from a few seconds to a few minutes to complete.  A dialog will appear when the file is ready.

Live Compare

Metalogix Essentials for Office 365 provides a unique method for visually comparing and synchronizing the objects and content within any two site collections, sites or lists. The Live Compare interface displays up to the moment differences between these sites and allows the user to drill down and copy the differences to either environment.

The Live Compare! interface consists of three primary sections: 1. A connection area, 2. Viewer, 3. Compare Options

The Connection Area: The connection area is separated into a "Site URL" and a "List/Library" field for each of the lists to be compared.

The Viewer Area: The viewer area is separated into two parts each of which displays the content from the site, list, or library specified above in the connection area.

Compare Options: At the bottom of the Live Compare window, there are three buttons; "Full Compare" "Load Compare Report" and "Quick Compare"

During a compare, A user can drill down into any object type to compare or re-compare that object against its counterpart in the other site. The two "Copy from-" buttons at the top of the window initiate standard copying operations. See the Site Migration Wizard section for additional detail.
Live Compare 1

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