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Metalogix Essentials for Office 365 2.4 - Advanced Installation Guide

Nintex Workflow Migration to SharePoint Online

The migration of Nintex workflows to SharePoint Online (Office 365) is a different method than currently employed for on-premises.  The natural differences between on-premises vs online as well as the limited support of actions available from Nintex leads us to taking an alternate approach for these objects.

Requirements and Caveats

Before migration, please note the following list of requirements and caveats:

·The latest version of the Nintex Workflow App must be deployed and licensed in the destination SharePoint Online site before migration.  If you cannot open the Nintex Workflow Designer in your destination SharePoint Online site, create a workflow and successfully publish it, do not attempt to migrate into this location until this is resolved.

·The user authenticating against the destination SharePoint Online location must have Site Collection Administrator permission.

·Workflow status, workflow history and workflow metadata are not currently supported.

·User Defined Actions (UDAs) are not currently supported.

·If the workflow contains an "Action Set", please make sure to enable the destination site feature "Workflows can use app permissions" prior to the migration.

·Not all on-premises workflow actions are supported within the Nintex Workflow App.  Please take a look at the following table for the list of currently supported actions for SharePoint Online.  Please note that while the actions are mapped based on this table, the action label (it's name) will be retained from the source when viewed in Nintex Online Workflow Designer.  Please also review our General Workflow Objects page to learn about supported action parameters and other specific caveats.

·Make sure you setup and load the appropriate user mapping file so that any workflow actions that contain a user account will be mapped to the appropriate user in the destination.

Supported Nintex Workflow Actions in SharePoint Online

The following table lists the on-premises Nintex workflow actions that can be migrated into SharePoint Online.


NOTE: Even though an action may be listed as supported, that does not mean that all parameters in the on-premise action have an equivalent in its online counterpart.  Please be sure to review, test, and adjust where necessary all migrated Nintex workflows.  You may use this General Workflow Objects table as a reference to provide some examples of objects that may need adjustment.

On-premises Actions

Online Actions

Assign Flexi Task

Start a task process

Build String

Build String

Calculate Date

Add Time to Date

Change State

Set Next State

Check Out Item

Check Out Item

Convert Value

Convert Value

Create Item

Create List Item

Delete Item

Delete Item

Discard Check Out

Discard Check Out Item

End Workflow

Terminate Current Workflow



Log in History List

Log to History List


Loop with Condition

Math Operation

Do Calculation

Pause For

Pause for Duration

Pause Until

Pause until Date

Query list

Query List

Regular Expression

Regular Expression

Run If

Run If

Run Parallel Actions

Parallel Block

Send Notification

Send an Email

Set a Condition

Conditional Branch

Set Field Value

Set Field in Current Item

Set Variable

Set Workflow Variable

Set Workflow Status

Set Workflow Status

State Machine

State Machine



Update Item

Update List Item

Wait for item update

Wait for Field Change in Current Item


NOTE: If the workflow contains an Action that is not supported, this unsupported Action will be created as a Comment in the migrated workflow.  The comment will contain the name of this unsupported Action.

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