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Metalogix Essentials for Office 365 2.3 - User Guide

Metalogix Essentials for Office 365 User Guide
Administrator Architect Backup
Interface Overview Common Functions
Connecting to SharePoint and OneDrive for Business Connecting to Cloud Storage Global and SharePoint Administrators Hyper Backup Creating a Full Backup Creating an Update Backup Creating an Exchange Online Mailbox Backup Creating an Office 365 Group Backup Creating a OneDrive for Business Backup Backup Resume Backup Search Restore from Backup Scheduling Backup Jobs Retention Policies Import/Export Backup Archives Moving the Backup Location Backup Project Conversion
Drives
Interface Overview Common Functions
Connecting to Drives Copy Google Drive Copy File Share Copy My Sites to OneDrive for Business Copy Tenant Copy Box Copy Dropbox OneDrive Management Progress Tab Hyper Migration Path Length Overflow
File Manager Informant Migrator
Interface Common Functions
Connect to SharePoint and OneDrive for Business Global and SharePoint Administrators Copy Sites Live Compare Copy Lists and Libraries Copy, Move, and Tag SharePoint Content Copy Alerts Pre-Migration Report Azure Turbo Mode In-Place Tagging of SharePoint Items Incremental Copy Nintex Workflow Migration Orphaned Users Copy Preserving Content Authorship and Approve/Reject Statuses Save Site to XML Using Scripts and Integration With Windows Task Scheduler
Profile and Global Variables Public Folders for SharePoint Reporting and Re-Mapping Users and Templates Security Manager Term Store Manager Scripts Wizards Appendix

General Workflow Objects

Nintex workflow action contains many objects that are required to ensure they operate as designed.  These additional objects are:

·Labels

·Lookups

·Values

When migrating to SharePoint Online, it is extremely important to understand that not all of these additional objects are currently supported or have an equivalent in their online action.

Please review the sections below to learn more about these objects.  Please note that all Nintex workflows need to be evaluated both pre and post migration to ensure they are operating successfully.  Do not assume that all workflows will migrate an operation as expected, as some may require manual intervention.

Labels

On-premises Labels

Online Labels

Action Title

Action Title

Left Title

No online equivalent

Right Title

No online equivalent

Bottom Title

No online equivalent

Lookups

On-premises Lookups

Online Lookups

Library: Form Templates

Cannot be selected in online

Library: Style Library

Cannot be seleced in online

Lookup: User Profiles

No online equivalent

Lookup: Workflow Constants

No online equivalent

Condition: Modified in a specific date span

No online equivalent

Condition: Person is a valid SharePoint user

No online equivalent

Condition: Created in a specific date span

No online equivalent

Condition: The file size in a specific range kilobytes

No online equivalent

Variable: List Item ID

No online equivalent

Variable: Action ID

No online equivalent

Inserted References

Advanced Lookups:  Please review your workflows carefully as there are several which do not have an online equivalent.

Values

There are several "value"s parameters in on-premises actions that allow rich text input and these are stored as encoded HTML characters within the actions themselves.  When converted to their online equivalent actions, there are occasions where the "value" field does not allow for rich text and in these cases the HTML encoding may remain.  For example, in some online action parameters you may see HTML encoding that looks like  .  These are not removed because the logic is unable to determine if this value was deliberately used in the source action configuration or it is simply an artifact so to err on the side of caution, they will be left as-is.

Assign Flexi Task

During migration to SharePoint Online, the on-premises Nintex Workflow action "Assign Flexi Task" will be transformed into the Nintex Online Workflow action "Start a task process".

The following differences related to parameters and configuration should be noted:

On-premises Parameter

Comments

Create individual tasks for all group members.

An equivalent parameter is not available and therefore this configuration will be lost.

Allow delegation

An equivalent parameter is not available and therefore this configuration will be lost.

Store outcome in

 

Store outcome achieved in

 

Priority

 

Item Permissions (section)

 

Advanced Options (section)

 

Task Notification (ribbon option)

Equivalent to "Initial email options" and only Subject and Email body are available.

Not Required Notification (ribbon option)

Equivalent to "Cancellation email options" and only Subject and Email body are available.

Reminders (ribbon option)

Equivalent to "Reminder email options" and only Number of times to repeat, Subject and Email body are available.

Escalation (ribbon option)

Equivalent to "Escalate and auto-complete options" with the following exceptions:

·Delegate and Complete Task "Time to escalation" and "Time calculation" will require manual redesign

·"Comments" field is not available and therefore this configuration will be lost.

For additional possible differences, please refer to the General Workflow Objects section.

Build String

During migration to SharePoint Online, the on-premises Nintex Workflow action "Build String" will be transformed into the Nintex Online Workflow action "Build String".

The following differences related to parameters and configuration should be noted:

On-premises Parameter

Comments

Parse for tokens twice

If this option is enabled, then the workflow will need to be rebuilt post migration.

Store result in variable options

The Nintex online action only supports the "Store results in" options choice or text.  Variables containing a person will not be migrated properly and may need to be rebuilt post migration.

For additional possible differences, please refer to the General Workflow Objects section.

Calculate Date

During migration to SharePoint Online, the on-premises Nintex Workflow action "Calculate Date" will be transformed into the Nintex Online Workflow action "Add Time to Date".

The following differences related to parameters and configuration should be noted:

On-premises Parameter

Comments

Date

"User Profiles" and "Workflow Constants" have no equivalent and therefore are not supported.

Date - Include Time

"Include Time" has no equivalent and therefore is not supported.

Years

"Years" has no equivalent and is therefore converted into Months.

Time is

"Time is" has no equivalent and therefore is not supported.  Values will be migrated as they are stored.

For additional possible differences, please refer to the General Workflow Objects section.

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