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Metalogix Essentials for Office 365 2.3 - User Guide

Metalogix Essentials for Office 365 User Guide
Administrator Architect Backup
Interface Overview Common Functions
Connecting to SharePoint and OneDrive for Business Connecting to Cloud Storage Global and SharePoint Administrators Hyper Backup Creating a Full Backup Creating an Update Backup Creating an Exchange Online Mailbox Backup Creating an Office 365 Group Backup Creating a OneDrive for Business Backup Backup Resume Backup Search Restore from Backup Scheduling Backup Jobs Retention Policies Import/Export Backup Archives Moving the Backup Location Backup Project Conversion
Drives
Interface Overview Common Functions
Connecting to Drives Copy Google Drive Copy File Share Copy My Sites to OneDrive for Business Copy Tenant Copy Box Copy Dropbox OneDrive Management Progress Tab Hyper Migration Path Length Overflow
File Manager Informant Migrator
Interface Common Functions
Connect to SharePoint and OneDrive for Business Global and SharePoint Administrators Copy Sites Live Compare Copy Lists and Libraries Copy, Move, and Tag SharePoint Content Copy Alerts Pre-Migration Report Azure Turbo Mode In-Place Tagging of SharePoint Items Incremental Copy Nintex Workflow Migration Orphaned Users Copy Preserving Content Authorship and Approve/Reject Statuses Save Site to XML Using Scripts and Integration With Windows Task Scheduler
Profile and Global Variables Public Folders for SharePoint Reporting and Re-Mapping Users and Templates Security Manager Term Store Manager Scripts Wizards Appendix

Box - Group Mapping

This may be necessary when you have a Collaboration group assigned to a Box Folder that you want to translate into an Azure Active Directory group in your Office 365 environment.

Finding the Box Group to map:

1.In the Box application, right click on the shared folder which contains the group you want to map the Office 365 group from, and select Share>Manage Collaborators.
copy box to onedrive groups1

2.As is displayed in the following image, the group for this example is "Box Dev".copy box to onedrive groups2

3.When migrating this as is (with no mapping) into OneDrive for Business, a SharePoint group will be created with the same name "Box Dev".

If you would like to translate this Box Group into an Azure AD Group, we first need to locate the "Account" name of the Azure AD group you would like to map the Box Group to. You can do this by following these steps:

1.On your SharePoint Online site or OneDrive for Business Site, select the cogwheel settings tab, and then click Site Settings.
copy box to onedrive groups3

2.Select "People and Groups" under User Permissions.
copy box to onedrive groups4

3.Click on the name of the Azure Group AD for which you wish to find the Account ID for user mapping.
copy box to onedrive groups5

4.The Azure Group AD account ID will be the set of numbers and characters listed beside "Account". Copy this sequence.
copy box to onedrive groups6
 

Make a new entry in your User Mapping file for the Group
copy box to onedrive groups7

As you can see, use the information from the Box side on the leftmost column and use the information from your SharePoint side on the rightmost column. When you use this mapping file, your group should map from Box group to your existing group in OneDrive for Business.

Box - Permissions and Mapping

Due to the differences between permissions in Box versus those in OneDrive for Business, the following permission mapping is performed during the migration.  If you wish to not include permissions, simply deselect the Copy Permissions option during configuration.

By Default, The "Copy Permissions" option only migrates Collaborators' permissions assigned to Box Folders. Files that are migrated to OneDrive for Business will inherit permissions from the folder that they reside in; linked and/or shared file permissions will not be retained.

However, you can include file level permissions by enabling the option in the Profile Manager.
 
Navigate to the Help tab, select Profile Manager, Box Options, and then select Copy File Level Permissions.
file level permissions

This option will allow you to copy file level permissions from the source account to Office 365 Locations. In order to do this, the above checkbox must be enabled and the Copy Permissions option must be enabled in the copy wizard.

info

NOTE: The Copy File Level Permissions option will not work, even if it is enabled in Profile Manager, when the Copy Permissions option is disabled in the copy wizard.

Box Access Level

OneDrive for Business Permission Level

Uploader

Read

Previewer

View Only

Viewer

Read

Viewer Uploader (note 1)

Contribute

Previewer Uploader (note 1)

Contribute

Editor

Contribute

Co-Owner

Full Control

Owner

Full Control

info

NOTE: Viewer Uploader/Previewer Uploader -  Please note that the "Contribute" permission level in OneDrive for Business grants the user or group the ability to Delete whereas in Box this is not allowed.

Box- Unsupported Objects

The following Box objects are not supported when migrating to OneDrive for Business or SharePoint Online.

·Box Notes

·Box Bookmarks

·Comments

·Custom Terms of Service

oIf the Box tenant has a Custom Terms of Service configured and a user has not Accepted the Terms of Service, then their Box account cannot be accessed and therefore their content cannot be migrated.

·External users (permissions and metadata)

·File and Folder descriptions

·Google Documents

·Google Spreadsheets

·Objects in the "Trash"

·Office documents created in Box with a size of 0 KB cannot be migrated using Azure Turbo

·"Tags" and Favorite labels

oThe item can still be migrated, however these labels will not be retained.

·Version history when a more recent version has a created date earlier than a previous version cannot be migrated using Azure Turbo.

·Mass migration from Box to Office 365 preserves file information available in the Version history section only, the original information from file shares gathered in the File Information section is not supported during migration.

Path Length Overflow

(Bulk Google Drive, Box Enterprise and Dropbox Business to OneDrive for Business migrations only)

SharePoint Online, and consequently OneDrive for Business, has a series of restrictions or limitations that all users (and software) must abide by, a few of which are the total URL length of the content and file/folder names.  As defined, this total URL length cannot exceed 260 characters, and file or folder names may not exceed 250 characters.  More information can be found here: https://support.microsoft.com/en-us/kb/2933738

When migrating to OneDrive for Business from a source system like Box or Google Drive, which do not have such limitations, you may find yourself in a situation where your content will simply not “fit”.  Due to this scenario, we have implemented logic into the specific migration scenarios (bulk Google Drive, Box, and Dropbox Business to OneDrive for Business only) to better process these unfortunate situations and ensure that all content is migrated to OneDrive for Business regardless of the path or name length.

Please see the Path Length Overflow section and its sub sections for a detailed overview about this functionality and how to enable the configuration settings.

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