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Metalogix Essentials for Office 365 2.2.3 - User Guide

Metalogix Essentials for Office 365 User Guide
Administrator Architect Backup
Interface Overview Common Functions
Connecting to SharePoint and OneDrive for Business Connecting to Cloud Storage Hyper Backup Creating a Full Backup Creating an Update Backup Creating an Exchange Online Mailbox Backup Creating an Office 365 Group Backup Creating a OneDrive for Business Backup Backup Resume Backup Search Restore from Backup Scheduling Backup Jobs Import/Export Backup Archives Moving the Backup Location Backup Project Conversion
Drives
Interface Overview Common Functions
Connecting to Drives Copy Google Drives to OneDrive for Business Copy Google Drive to an Office 365 Group Copy Google Drive to Microsoft Teams Copy File Shares to OneDrive for Business Copy File Shares to SharePoint Online Copy File Shares to an Office 365 Group Copy File Share to Microsoft Teams Copy My Sites to OneDrive for Business Copy OneDrive for Business to OneDrive for Business Copy Box to OneDrive for Business Copy Box to SharePoint Online Copy Box to an Office 365 Group Copy Box to Microsoft Teams Copy Dropbox Business to OneDrive for Business Copy Dropbox to an Office 365 Group Copy Dropbox to Microsoft Teams OneDrive Management Progress Tab Hyper Migration Path Length Overflow
File Manager Informant Migrator
Interface Common Functions
Connect to SharePoint and OneDrive for Business Copy Sites Live Compare Copy Lists and Libraries Copy, Move, and Tag SharePoint Content Copy Alerts Pre-Migration Analysis Azure Turbo Mode In-Place Tagging of SharePoint Items Incremental Copy Nintex Workflow Migration Orphaned Users Copy Preserving Content Authorship and Approve/Reject Statuses Reprocess Failed Items Save Site to XML Using Scripts and Integration With Windows Task Scheduler
Profile and Global Variables Public Folders for SharePoint Reporting and Re-Mapping Users and Templates Security Manager Term Store Manager Scripts Wizards Appendix

Connecting to Box

If you wish to connect to a Box account, then follow these steps:

1.Start by selecting the Box option in the Connect To section under the Drives tab.
Connecting to Box1

2.The connecting to Box window will pop up. enter a Project name, and your Box Username and Password. Click on Connect or Claims (depending on the authorization settings for your Box service).
Connecting to Box2

3.Box will now appear in the Navigator tab, located on the left hand side.
Connecting to Box3

Export to CSV

Essentials provides users with the ability to Export a list of Box users to a CSV file. This report can then be used for User Mapping or Source-To-Target CSV file creation for Mass Migrations from the Drives Tab.

Box-Users-CSV-Report

 

The following steps will run through the process of Exporting Box users to a CSV file.

1.In the Essentials console, click on the Drives tab, and select Box. This will open the Connect to Box window.
Export to CSV 1

2.On the Connect to Box window, enter a project name, a Box Admin account and its corresponding Password. Check on the "User Service Account" option. Click on Connect or Claims (depending on the authorization settings for your Box service).
Export to CSV 2

3.Once you're connected to box the Select Box Users window will pop up. Select the users you wish to export to a CSV report and then click the Export to CSV button.
Export to CSV 3

4.Provide your CSV file with a name and click Save.
Export to CSV 4

Connecting to Dropbox

If you wish to connect to aDropbox account, then follow these steps:

1.Start by selecting the Dropbox option in the Connect To section under the Drives tab.
Connecting to Dropbox1

2.The connecting to Dropbox window will pop up. enter a Project name, and your Dropbox Username and Password. Click Connect.
Connecting to Dropbox2

3.Dropbox will now appear in the Navigator tab located on the left hand side.
Connecting to Dropbox3

Copy Google Drives to OneDrive for Business

​​​​This option allows administrators to move content of multiple Google Drives to OneDrive for Business in a single move.

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NOTE: If you have not already performed the prerequisite steps in Google, please go to this section first.  Once the prerequisite configuration is complete, return here to continue with the migration.

To migrate content of multiple Google Drives, perform the following:

1.On the Drives tab click Copy Google Drive > Copy Google Drive to OneDrive.
Copy Google to OneDrive01
The Google Drive to OneDrive Migrator wizard opens.

2.Select a Profile and provide your Google Admin login, P12 Key File and Service Account in the Google connection parameters area. This information is gathered directly from your Google environment, so if you have not already please refer to this section for the required steps.  Once the values are entered, click Connect.  If you receive any message other than "Successfully connected to Google Drive", double check the prerequisite steps and then entered values.  If you are still experiencing issues, please contact Support for assistance.
Copy Google to OneDrive1

3.Specify your tenant SharePoint Administration Center URL​ and then click Connect.  When prompted, enter your Office 365 Global Administrator login and password. Click Connect. If you receive any message other than Successfully connected to SharePoint Admin, double check the URL and make sure you are supplying a Global Administrator login for this tenant.  If you are still experiencing issues, please contact Support for further assistance.
Copy Google to OneDrive2

4.​Click Load from Google to load a list of available Google Drive accounts from your environment.

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NOTE: For a large number of Google Drives, it's recommended to load them by pressing the Load from CSV button.

Copy Google to OneDrive3

5.S​elect the Google Drive accounts that you wish to include with this migration and click Next to continue.
Copy Google to OneDrive4

6.Check the Re-Map Users option and load your user mapping CSV file (Please see this section for instructions on how to create a CSV User Mapping file for Google Drive to OneDrive).  User mapping is required so the software can properly resolve the differences between your users' Google and Office 365 accounts.  
Copy Google to OneDrive5

7.Click Check for users personal sites in order to begin the validation process​. This process will validate that the supplied user mapping is correct (Office 365 user accounts were located) and check to determine if each user currently has a OneDrive for Business for the site provisioned.  If one or more valid users do not have a OneDrive for Business site currently provisioned, select them and check Create personal sites for the selected users option. Click Next.
Copy Google to OneDrive6

8.If necessary, change content and file format conversion options​ as described below:
 
Content Options:
Copy Google to OneDrive7

·Copy Content - A flag to determine if content is or is not included with this operation.  When not included the remainder of the options will become disabled.

·Include Versions - The process in which Google revision history will be converted into OneDrive for Business versions.  Please note that this option is only referring to the major revisions (those shown as the "less detailed revisions") and not those that are automatically generated within Google Drives (those shown as the "more detailed" revisions). You can select whether you would like to:

oInclude All Versions

oInclude The Most Recent Versions - this option allows you to specify how many recent versions you would like to copy the content from.

·Incremental Copy - When enabled, the migration process will identify and migrate only that content which was created, modified or versioned within the defined interval (days, weeks or months). To perform a Delta migration, enter zero in the field and select days as the time period. Delta migration is designed to be used in scenarios where both the source and destination may be modified during the course of the migration.

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NOTE: delta migration compares dates between source and destination to determine which content to include, so it will take more time to process than an incremental migration.

·Skip Files Greater Than - When enabled, this option will skip any source files that are greater than the value specified (in MB or GB). An entry will be added to the post-migration log indicating which file(s) were skipped due to this configuration.

·Migrate to Folder - When this option is enabled, you can create, or use an existing, root folder structure in the destination library where your source content will be migrated.  You will need to define the path, for example:
/My Source Content/2017
In the above example, the folder "My Source Content" and sub-folder "2017" will be created in the root library of your destination and all source content will be migrated to this folder location.

·Copy Permissions - Will convert Google shared permissions into OneDrive for Business shared permissions.

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NOTE: Select the "Copy Permissions" option in order to copy content permissions.

Google Drive Shared Permission

OneDrive for Business Sharing Permission

Is owner

Full Control

Can edit

Can edit (Contribute)

Can comment

Can view (Read)

Can view

Can view (Read)

·Skipped Non-Owned Files - This addresses the possible scenario where content exists in the user's Google Drive "My Drive" area which is not owned by this user.  Skipping these objects will prevent duplicate content from being migrated into OneDrive for Business.

·Include First Reference File Only - This option addresses the possible scenario where a user creates reference objects (links using Shift + Z in Google Drive) of a file in various locations throughout their Google Drive environment.  Skipping these additional references will prevent duplicate files from being migrated into OneDrive for Business by migrating only the first reference found.  Please note that the "first" reference is defined by a list of parent folders returned from Google Drive and the first may not always be the same one on subsequent or incremental migrations.  Please also note this option is only applicable to files, all referenced folders will be copied.

·Include Orphaned Files - For the purpose of this option, an orphaned file is defined as a file that was created in a folder that was shared with this user and after the file was created, their permission to the shared folder was removed.  The file still exists in the user's Google Drive, however it does not reside in any visible folder path and can only be located using the Google Drive Search Bar.  When enabled, the migration will identify these orphaned files and migrate them to the mapped OneDrive for Business Documents library.  In this library, a new folder named "Orphaned Files" will be created which will contain all the migrated orphaned files.  The use of this option can decrease overall migration performance.

Format Conversion:
This set of options to determine how Google formatted content will be converted into Microsoft compatiable content.
Copy Google to OneDrive8

Adanced Options:
Copy Google to OneDrive9

·Enable Azure Turbo Mode - When enabled, this option utilizes Microsoft's SharePoint Online Migration API to increase the migration performance and throughput. A recommendation for optimal use of this API is larger sets of data; the more content, the better the throughput. Because this API uses Azure storage as a staging area for the migration, it requires that you provide an Azure storage location. The options are to either utilize Microsoft supplied storage or to provide your own Azure storage location. If you wish to use your own Azure account, you must provide both the Azure Account Name as well as the corresponding Access Key. If you cannot supply this information, please search our online Knowledge Base, User Manual, or contact Support for additional information before proceeding or consider using the Microsoft Supplied Storage option. For more information please see the Azure Turbo Mode section.

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NOTE: This function is optional and is only used to increase the migration performance to SharePoint Online or OneDrive for Business in Office 365. It does not provide any additional functionality that is not available when this option is disabled.

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NOTE: Azure Turbo Mode is a separate setting in license key and may be missed on your screen if this option is not enabled in your license.

Create User Specific Log File: If you would like a user specific log file (.txt format) created for each migrated Google Drive that will be saved directly to that user's OneDrive for Business "Documents" library, check this option before you finish.  This log file will contain all the content that was included in the migration with both source and target URLs as well as any file renaming that took place and skipped files due to lack of ownership.

9.Click Finish to begin the migration process.

Please visit the following link to view the list of unsupported Google Drive objects.

Please visit the following link for an overview on how to script and schedule jobs such as Copying Google Drive to OneDrive for Business.

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