SharePoint uses three primary methods for categorizing content:
·The hierarchy of sites, lists and folders (which is similar to how file systems store files in folders) and;
·Metadata (via content types and fields) to tag or classify content for find-ability and filtering.
·AutoTagging (via fields) to automatically 'tag' or classify documents by their contents. For more information about AutoTag see Field Value Selection Screen.
NOTE: Auto Tagging is not available to Power User products.
Essentials has been designed to categorize content in bulk by leveraging one or all of the above mentioned methods. This section will walk you through the process of re-locating content to specific site collections, sites, lists and folders. You may also re-classify your content during the copy/move process. In combination, both processes significantly reduce the burden of organizing your content and making it easier to locate within the SharePoint environment.
1.In the navigator pane, locate the lists containing the content you wish to move or copy. Double-click on the list to load its contents into the Contents pane. If the site containing your content is not available in the navigator pane, follow the instructions for Connect to SharePoint.
2.From the list of items in the List/Library Contents pane, select all the items that you wish to transfer to a different location. Hold down the CTRL key to select multiple individual items or SHIFT key to select multiple consecutive items.
3.After you have selected the source list of items, there are several ways to copy and paste the items:
·You may simply Drag-and-Drop the items to the target.
·You can use the Copy option in the right click menu.
This option would require you to right click on the destination folder within the Navigator, and select Paste from its right click menu.
·You can use the Copy and Paste buttons in the Clipboard section of the Migrator tab.
·You can use the Copy To... option in the upper right hand tab of the Content's pane.
·You can use the Copy To... option in the right click menu.
4.Once a user has copy and pasted an item to a destination, or selected the "Copy To..." option, the Tagging/Copy Content Wizard appears. On the Location screen verify or change the site and list target location. Click Next.
5.The Wizard will generate the same Properties window that is used for the tagging process. Please follow the instructions in the Classification Properties Screen section and the Field Value Selection Screen if you wish to re-classify your content at the same time as migrating it. Once this is done press the Next.
6.The Summary page has an Advanced Options area, specify any options you wish to include as part of your migration. On this page you can also select the "Create CSV File for Uploading, Tagging or Copying Files" option - this option is described in detail in this section. Once you are satisfied with the settings, click Finish.
·For Migrator Version, in the event any errors are thrown, you may reprocess any failed items after resolving the underlying issues.
·For lists with Content Approval enabled, an Approval Status field will be displayed. This field can be used to bulk approve/reject selected content.