This option allows Box and Office 365 administrators to migrate folders (and their subfolders and files) from within multiple Box Drives to one or more document libraries in a SharePoint Online Site Collection.
NOTE: If you attempt to connect or open a Box drive through the software and it does not respond, please review the section Alternate Framework.
This operation has the following requirements for use:
·The account used to perform the migration from Box needs to have Full Admin access to the Box tenant.
·The account used to perform the migration into SharePoint Online needs to have at minimuim Designer permissions to the destination Site Collection. Full Control or Site Collection Administrator are recommended to avoid potential permission related issues during migration.
·The person performing the migration will need to know the relationship between each user's Box user account and their corresponding Office 365 user account. Please see the User Mapping section for an overview on how to create a CSV User Mapping file.
·The destination sites and libraries must exist in SharePoint Online prior to migration.
Once the requirements above are satisfied, you can proceed with your Box to SharePoint Online migration.
1.On the Drives tab, Click the Copy Box button, and select "Copy Box to SharePoint".
2.When the wizard appears, enter the username of your Box Administrator and click Connect.
3.When the Connect to Box popup appears. enter the Admin account's password and click Connect. If your Box authentication requires additional security steps (i.e. single sign-on) then click the "Claims" button and enter your Box Admin and Password credentials into the browser popup to continue.
NOTE: If you attempt to connect or open a Box drive through the software and it does not respond, you may require an alternate framework. Please review the section Alternate Framework for instructions on how to install the alternate framework.
4.In the SharePoint Connection Parameters section, specify the destination SharePoint Online site URL and then click Connect. When prompted, enter your Office 365 user login and password and then click Connect. If you receive any message other than successfully connected, double check the URL and make sure you are supplying a user login with sufficient permissions for this site. If you are still experiencing issues, please contact Support for further assistance.
NOTE: when connecting to a SharePoint Online Site in this step, please be aware that you may migrate content into any library within this site or any sub-site beneath it. If you want to migrate content to a different site collection, then you will need to configure a second migration.
5.Your next step is to click the Load from CSV button. This option is required in order to map which folders from Box are migrated into which specific document library in your SharePoint Online site(s).
The CSV format includes the following 5 headers and is specific to a single target SharePoint Online root location as defined in the SharePoint Site field.
1.Source User - This column defines the source Box user account which contains the folder that should be migrated. Your CSV file may contain one or more source Box user accounts.
2.Source Path - This column defines the path to the root folder (including all its child content) from Box that you wish to migrate. If you want to migrate all folders and root content from a Box user, simply enter a forward slash (/) in this column. Your CSV file may contain one or more source folder paths for each source Box user.
3.Target SharePoint Site - This column defines the site or sub-site you wish to use as your destination location. If you want to migrate to the root site as defined in the SharePoint Site URL, then simply enter a forward slash (/) in this column. If you wish to migrate to a sub-site of the root, then enter the relative path to your sub-site starting at the root level (i.e. /subsite1/subsite2). Please note that each defined target site or sub-site must already exist in SharePoint Online as this process will not create this new site. This will then result in an error during migration.
4.Target SharePoint List - Target SharePoint List - This column defines the document library you wish to use as your destination list. Please enter the library's Internal Name into this column. Please note that each defined target library must already exist in SharePoint Online as this process will not create this new library, if you do not do this, it will result in an error during migration.
5.Target folder path - This column defines the folder that you would like to use as your destination location. If you want to migrate to the root of the library defined in the Target SharePoint List column, then simply enter a forward slash (/) in this column. If you wish to migrate to a sub-folder of the root, then enter the relative path to your sub-folder starting at the root level (i.e. /folder1/folder2).
For an example CSV file downloaded from here. Please do not modify the first row (headers) of the CSV file, but do modify the remaining values starting in the second row to meet your needs.
6.Click the Check Box Users button in order to verify that the source users, as defined in the loaded CSV file, are found within your Box tenant. After the function is complete, all source users not found will be displayed in red font while users successfully located will remain in the default black font. This acts as a warning that you may have entered an invalid user or there is an issue locating the defined user(s). You may still proceed with the migration, however you should expect errors when trying to migrate from these users.
NOTE: Check Box Users only verifies if the source Box user account was located. It does not validate the existence or accuracy of any other value in the CSV file, so please be sure to visually confirm before proceeding.
You must select at least one row from this table in order to proceed.
7.The final page provides a few options to configure how the content portion of the operation should be configured.
Copy Content - A flag to determine if content is or is not included with this operation. When not included the remainder of the options will become disabled.
Include Versions - The process in which Box version history will be converted into SharePoint Online. You can specify whether All Versions or the specified most recent versions are included.
Incremental Copy - When enabled, the migration process will identify and migrate only that content which was created, modified or versioned within the defined interval (days, weeks or months).
Copy Permissions - Will convert Box folder permissions (known as Collaborators) into SharePoint Online folder permissions. Please refer to the following page for additional information: Box - Permissions and Mapping.
Skip Non-Owned Folders - This option addresses the scenario where folders appear in a user's Box account which are not owned by this user; meaning the user is a folder collaborator and not the folder "Owner". Skipping these folders will prevent duplicates from being migrated into SharePoint Online because the folder will be migrated only once when the folder "Owner" is migrated. Please refer to the in-application Help button for additional details.
Re-Map Users - Will allow both permissions (if included) and user metadata like Created and Modified By to be properly mapped from Box to Office 365. Please refer to the following page for additional information: User Mapping. Please note that this mapping file can also contain Box Groups to SharePoint Groups or federated Active Directory groups in Office 365. Please refer to the following page for additional information: Box - Group Mapping
Skip Files Greater Than - When enabled, this option will skip any source files that are greater than the value specified (in MB or GB). An entry will be added to the post-migration log indicating which file(s) were skipped due to this configuration.
8.Click Finish to begin the migration.