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Metalogix ControlPoint 8.5 - O365 Administration Guide

Preface The ControlPoint Configuration Site Managing Your Farm List Setting Up ControlPoint Services Using Discovery to Collect Information for the ControlPoint Database Cache Updating Full Discovery and Scheduler Windows Jobs Using Sensitive Content Manager Services Setting Sensitive Content Manager End Points and Managing Scanning Preferences Managing Your ControlPoint License Registering and Re-registering the ControlPoint Online App for Modern Authentication Purging Historical Activity and Storage Data from the ControlPoint Services (xcAdmin) Database Modifying ControlPoint Configuration Settings
Changing Default Settings for Actions and Analyses Changing Default Settings to Improve Application Performance Changing Settings to Improve Discovery Performance Changing Default Settings for Navigation Changing Trace Switch Logging Levels Changing Default Settings for Compliance Managing Site Provisioning Settings Setting Preferences for the ControlPoint Scheduler Changing Settings for Anomalous Activity Detection Miscellaneous and Custom Configuration Settings Special-Purpose Configuration Settings ControlPoint Online-Specific Settings

Viewing Discovery Detail

You can view the details of a Discovery Service run in the DiscoveryServiceO365.log, which is located in the folder where the Discovery Service files reside (by default C:\Program Files\Metalogix\ControlPoint Online\ControlPointFeatures\Services\Discovery. A new log is created each week (with the date that the log was created appended to the file name). The level of detail recorded in the log depends on the Discovery Trace Switch values.

ControlPoint Settings Used by the Discovery Service

The majority of Discovery Performance-related ControlPoint Settings apply to Discovery only when run via the ControlPoint Discovery scheduled  job or via the Control application interface.  However, the following settings are also used by the Discovery Service:

·Enable Options That Require Discovery (DiscoveryEnabled)

·Site Collections to Exclude from Full Discovery (URLEXCLUDE)

Running Discovery from the ControlPoint Application Interface

A manual Discovery can also be run from the ControlPoint application interface, which can be useful:

·when you want to update the ControlPoint cache for specific site collections only without having to run a more resource-intensive Full Discovery.  

·for site collections that have been excluded from the Full Discovery process.  For example, exceptionally large site collections can greatly increase the Full Discovery run time. Site collections containing such sites may be excluded from the Full Discovery process and scheduled to run less frequently.  Details on how to exclude Web applications and/or site collections from Full Discovery can be found in the Metalogix ControlPoint for Office 365 Administration Guide.

NOTE:  You can run Discovery only on site collections for which you are a Site Collection Administrator.

To run Discovery from the ControlPoint application interface:

1From the Manage ControlPoint panel choose ControlPoint Management > Discovery.

2Use the information in the following table to determine the appropriate action to take.

If you want run a...

Then ...

Full Discovery

do not modify the Selection section.

REMINDER:  Only site collections for which you have Site Collection Administrator privileges will be included in the scope of the action.

Partial Discovery

select the site collection(s) on which you want to run Discovery, using the procedure for Changing Your Selection.

NOTE:  The Partial Discovery will include all site collections that you explicitly select, regardless of whether they have been excluded from the nightly Full Discovery process.


§run the Discovery immediately (by clicking the [Run Now] button).


§schedule the Discovery to run on a one-time or recurring basis (see Scheduling a ControlPoint Operation).  


Updating Full Discovery and Scheduler Windows Jobs

As part of the initial configuration of ControlPoint Online, the following tasks are created in the Windows Task Scheduler on the server where ControlPoint Online is installed:

·the ControlPoint FullDiscovery job, scheduled by default to run once a day to populate the ControlPoint data cache.

NOTE:  The FullDiscovery job is disabled by default, and should be disabled if the ControlPoint Discovery Service will be used instead.

·the ControlPoint Scheduler Job, scheduled to run by default ever 10 minutes to check for and initiate the running of operations scheduled via the ControlPoint Scheduler.

You can activate/deactivate and change the default start time and/or frequency with which these jobs run via the Schedule Monitor Windows Jobs view.

CAUTION:  Full Discovery and Scheduler are application-wide jobs.  Changing the start time and or/frequency will impact all of ControlPoint.

To update Full Discovery and/or Scheduler Windows Jobs:

1From the Schedule Monitor, select the Windows Jobs radio button.

2Click the Edit icon for the job whose schedule you want to update.

CP Online Windows Task UPDATE

3Update the Start date, time, and/or run frequency, as applicable.

4Click [Update].

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