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Metalogix ControlPoint 8.5 - Administration Guide

Preface Configuring the Environment in Which ControlPoint Will Run The ControlPoint Configuration Site Managing Your Farm List Managing Your ControlPoint License Granting ControlPoint Access to Web Applications and Content Databases Configuring ControlPoint Services Using Discovery to Collect Information for the ControlPoint Database Cache Using Sensitive Content Manager Services Setting Sensitive Content Manager EndPoints and Managing Scanning Preferences Managing ControlPoint Configuration and Permissions Modifying ControlPoint Configuration Settings
Changing Default Settings for Actions and Analyses
Supress "Item is inherited - no processing done" Message(SkipNotDoneMsg) Maximum Line Items in Real-time (REPCAP) "Use Cached Data" Default Value (CACHEDREP) Abort Report Processing on Error (ABORTREPORTONERROR) Display "Include users with AD group membership" Parameter (SHOWADGROUPS) Copy/Move Default Temporary Location (TEMPLOCATION) Time to Retain Page Data in Cache (CACHEREPORT4) Time to Retain Temporary UI Objects in Cache (UICACHEDURATION) Number of Reports to Keep in Memory After Drill-Down (RVSESSIONSKEPT) Exclude Web Application(s) from Statistics List (DASHBOARDWAPEXCLUDE) Number of List Items to Display in Selection Grid (DISPLAYSINGLELISTITEMS) Use Activity Min. Date as Start Date (UseActivityDbDate) Show unique permissions only" Default Value (SHOWUNIQUEPERMONLY) Duplicate Files Report Limit (DuplicateFilesReportLimit) Users to Exclude from Reports (EXCLUDEDUSERS) Eliminate Claims Prefix from Username in Reports (UseCleanedLoginNameInReports) Maximum Number of Orphaned Users to Delete Per Scheduled Batch (OrphanDeleteBatchSize) CSV Delimiter Character (CSVDELIMETER) Largest Active Directory Group to Expand in Reports (MAXMEMBERS) Maximum Number of Users to Act On (MAXUSERSFORACTION) Hide the "Set User Direct Permissions" Action in Permissions Management (PREVENTUSERPERMS) Prevent Set Site Collection Quotas (PreventSetSCQuota) Show Nested Active Directory Groups (PROCESSADHIERARCHY) Hide Interactive Analysis Link (RESTRICTSL) Use Minimum Activity Date as Start Date (USEACTIVITYDBDATES)
Changing Default Settings to Improve Application Performance Audit Log Configuration Settings Changing Settings for Anomalous Activity Detection Restricting Functionality for Members of the Business Administrators Group Changing Default Settings for ControlPoint User Groups Changing Settings to Improve Discovery Performance Changing Settings to Accommodate Special Environmental Factors Changing Default Settings for Navigation Managing Site Provisioning Settings Specifying Global Settings for ControlPoint Policies Setting Preferences for the ControlPoint Scheduler Miscellaneous and Custom Configuration Settings Special-Purpose Configuration Settings
Changing Trace Switch Logging Levels Archiving SharePoint Audit Log Data Troubleshooting
ControlPoint Log Files Troubleshooting Configuration Errors Troubleshooting the ControlPoint Application Interface Troubleshooting Discovery Troubleshooting SharePoint Users and Permissions Troubleshooting Site Provisioning Troubleshooting ControlPoint Operations

Changing the Subject and/or Body of Provisioning Request Emails

You can change the default subject line and/or body text of the emails that are automatically sent to the requester of a new site collection or site, as described in the following table.

NOTE:  These are Advanced Settings.

If you want to change ...

Then change the Parameter of the ControlPoint Setting ....

From the default text...

the subject line of the email that is sent to the requester when a site provisioning request is received and registered

Subject Line for Provisioning Request Registered email

Your request for a new site.

the text of the email that is sent to the requester when a site provisioning request is received and registered

Text for Provisioning Request Registered email

Your request for '@@REQUESTNAME@@' with id @@REQUESTKEY@@ has been registered.

the Subject line of the email that is sent to the requester when a request has been approved, then completed

Subject Line for Provisioning Request Completed email

Your new site is ready for use.

the text of the email that is sent to the requester when a request has been approved, then completed

Text for Provisioning Request Completed email

Your request '@@REQUESTKEY@@' has been completed and is ready for use.

the subject line of the email that is sent to the requester when a site provisioning request is rejected

RequestRejectedEmailSubject

Your request for a new site or site collection has been rejected.

the text of the email that is sent to the requester when a site provisioning request is rejected

Text for Provisioning Request Rejected email

Unfortunately, your request for '@@REQUESTNAME@@' at @@REQUESTURL@@ with id @@REQUESTKEY@@ has been rejected.

NOTE:  '@@REQUESTKEY@@' is a variable that is populated with the confirmation GUID that is generated when a request is submitted.  @@REQUESTNAME@@' is a variable that is populated with the name requested for the the site.

 

Configuring the Site Provisioning Workflow Settings (SharePoint Server)

As an alternative to approving site provisioning requests manually, via the Manage Site Provisioning Requests interface, you can use a workflow—either a SharePoint "out or the box" approval workflow or one that was created or customized using SharePoint Designer—to manage the Site Provisioning approval process.

If you are using a workflow, the following ControlPoint Settings must be configured:

·WorkflowName

·Workflow Account

·WorkflowApprovedValue

·WorkflowRejectedValue

In addition, if you want to be able to have workflows auto-start, extra configuration may be required.

NOTE:  SharePoint Approval workflows are not available for SharePoint Foundation.

Before configuring Site Provisioning workflow settings:

Add and configure the approval workflow you want to use on the ControlPoint Configuration Site - Site Creation Requests list following standard SharePoint practices.

SP Approval Workflow

Specifying the Name of the Workflow Used for Site Provisioning Requests

To identify the workflow that should be used for the Site Provisioning approval process, enter the name of the workflow as the Value of the ControlPoint Setting Name of Workflow Used for Site Provisioning Requests.

Note that having a Value for this setting enables display of the workflow column in the Manage Provision Requests grid.

Config Setting WorkflowName

Specifying the Account for Starting the Provisioning Approval Workflow

Most ControlPoint operations are performed by the ControlPoint Service Account on behalf of the logged in user.  However, because SharePoint does not allow a system account to start a workflow, you must specify a different account to use for this purpose.  The account that you specify for Account for Starting the Provisioning Approval Workflow must have permissions to start a workflow on the ControlPoint Configuration Site - Site Creation Requests list.

NOTE:  For the Value, be sure to enter the full user login name.

Config Setting WorkflowName

Specifying Provisioning Request Approval Value(s) for the Workflow

Any status that indicates an approval in the SharePoint workflow used for the Site Provisioning approval process must be synchronized with the "Approved" status in ControlPoint.  This will allow a "custom" status—and will even allow more than one possible status—to be used to indicate approval of a Site Provisioning request.

To do this, enter the Approved status (or statuses) associated with the workflow as the Value of the ControlPoint Setting Provisioning Request Approval Value for Workflow.

NOTE: Enter multiple values as a comma-separated list (for example, Approved,OK).

ControlPoint Setting WorkflowApprovedValue

Specifying Provisioning Request Rejected Value(s) for the Workflow

Any status that indicates a rejection in the SharePoint workflow used for the Site Provisioning approval process must be synchronized it  the "Rejected" status in ControlPoint.  This will allow a "custom" status—and will even allow more than one possible status—to be used to indicate rejection of a Site Provisioning request.

To do this, enter the Rejected status (or statuses) associated with the workflow as the Value of the ControlPoint Setting Provisioning Request Rejected Value for Workflow.

NOTE: Enter multiple values as a comma-separated list (for example, Rejected,No).

ControlPoint Setting WorkflowRejectedValue

 

Specifying Global Settings for ControlPoint Policies

These configuration settings display in the ControlPoint Settings list under the category ControlPoint Policies.

 

Users to Exclude from All ControlPoint Policies (CPPOLICYSUPERUSERS)

By default, when you apply a ControlPoint policy to users, all users included in the User Selection will be included in the policy.  ControlPoint Application Administrators can, however, exclude specified users from all ControlPoint policies by entering one or more user names (in the format domain\user) in the Value field of the ControlPoint Configuration Setting Users to Exclude from All ControlPoint Policies.  Enter multiple names as a comma-separated list.

Config Setting CPPOLICYSUPERUSERS

For example, you may want to exclude from all policies:

·the ControlPoint Service Account, to allow administrators to perform actions such as Delete Site and Copy/Move actions in ControlPoint.  (Remember, ControlPoint actions are actually carried out by the ControlPoint Service Account rather than the logged in user).  

·all accounts operating as the System Account (sharepoint\system), which may include, but not be limited to, the ControlPoint Service Account.

·farm administrators.

NOTE:  You must exclude users based on full account names (sometimes known as pre-Windows 2000account names in Active Directory), not display names.  For example, you cannot exclude system accounts by entering the display name System Account.

Users specified in this setting will always be excluded from all policies, including any policies to which they have been explicitly added.

 

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