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Metalogix ControlPoint 8.5 - Administration Guide

Preface Configuring the Environment in Which ControlPoint Will Run The ControlPoint Configuration Site Managing Your Farm List Managing Your ControlPoint License Granting ControlPoint Access to Web Applications and Content Databases Configuring ControlPoint Services Using Discovery to Collect Information for the ControlPoint Database Cache Using Sensitive Content Manager Services Setting Sensitive Content Manager EndPoints and Managing Scanning Preferences Managing ControlPoint Configuration and Permissions Modifying ControlPoint Configuration Settings
Changing Default Settings for Actions and Analyses
Supress "Item is inherited - no processing done" Message(SkipNotDoneMsg) Maximum Line Items in Real-time (REPCAP) "Use Cached Data" Default Value (CACHEDREP) Abort Report Processing on Error (ABORTREPORTONERROR) Display "Include users with AD group membership" Parameter (SHOWADGROUPS) Copy/Move Default Temporary Location (TEMPLOCATION) Time to Retain Page Data in Cache (CACHEREPORT4) Time to Retain Temporary UI Objects in Cache (UICACHEDURATION) Number of Reports to Keep in Memory After Drill-Down (RVSESSIONSKEPT) Exclude Web Application(s) from Statistics List (DASHBOARDWAPEXCLUDE) Number of List Items to Display in Selection Grid (DISPLAYSINGLELISTITEMS) Use Activity Min. Date as Start Date (UseActivityDbDate) Show unique permissions only" Default Value (SHOWUNIQUEPERMONLY) Duplicate Files Report Limit (DuplicateFilesReportLimit) Users to Exclude from Reports (EXCLUDEDUSERS) Eliminate Claims Prefix from Username in Reports (UseCleanedLoginNameInReports) Maximum Number of Orphaned Users to Delete Per Scheduled Batch (OrphanDeleteBatchSize) CSV Delimiter Character (CSVDELIMETER) Largest Active Directory Group to Expand in Reports (MAXMEMBERS) Maximum Number of Users to Act On (MAXUSERSFORACTION) Hide the "Set User Direct Permissions" Action in Permissions Management (PREVENTUSERPERMS) Prevent Set Site Collection Quotas (PreventSetSCQuota) Show Nested Active Directory Groups (PROCESSADHIERARCHY) Hide Interactive Analysis Link (RESTRICTSL) Use Minimum Activity Date as Start Date (USEACTIVITYDBDATES)
Changing Default Settings to Improve Application Performance Audit Log Configuration Settings Changing Settings for Anomalous Activity Detection Restricting Functionality for Members of the Business Administrators Group Changing Default Settings for ControlPoint User Groups Changing Settings to Improve Discovery Performance Changing Settings to Accommodate Special Environmental Factors Changing Default Settings for Navigation Managing Site Provisioning Settings Specifying Global Settings for ControlPoint Policies Setting Preferences for the ControlPoint Scheduler Miscellaneous and Custom Configuration Settings Special-Purpose Configuration Settings
Changing Trace Switch Logging Levels Archiving SharePoint Audit Log Data Troubleshooting
ControlPoint Log Files Troubleshooting Configuration Errors Troubleshooting the ControlPoint Application Interface Troubleshooting Discovery Troubleshooting SharePoint Users and Permissions Troubleshooting Site Provisioning Troubleshooting ControlPoint Operations


As of version 5.2.345.0, Full Discovery can run a maximum of 1260 minutes (21 hours) at one time.  If ControlPoint has a particularly large farm to discover and Discovery has not completed within that timeframe, it will continue where it left off the next time it is run, either manually or on schedule.  ControlPoint Application Administrators may want to decrease the time restriction—to ensure that Discovery is not consuming system resources during peak usage times—by updating the Value of the ControlPoint Configuration Setting Maximum Discovery Run Time.


NOTE:  If the Value is blank, Full Discovery will be processed in a single run.

The location within a site collection where Discovery will stop when the time restriction is reached is determined by the Configuration Setting Depth at Which to Stop Discovery When Time Restriction is Reached.


Exclude Web Parts from the Discovery (EXCLUDEWEBPARTS)

As of version 5.2.345.0, the ControlPoint Discovery process does not, by default, collect data about Web Parts used in your environment, which would enable administrators to generate Web Parts analyses from the ControlPoint database cache. This is because, depending on the number of Web Parts in your environment, a significant amount of the total processing time may be required.  It is important to note, however, that when Web Parts are excluded from Discovery:

·Web Parts analyses can only be run on real-time (not cached) data, and

·the following list boxes will not be populated (that is, you will not have the option of selecting from a list of  Web Parts):

§Advanced Search - Web Parts Used

§Web Parts by Part / Web Parts by Site - Web Parts.

To include Web Parts from the Discovery process, change the Value of the ControlPoint Setting Exclude Web Parts from Discovery from True to False.


NOTE:  If you installed ControlPoint prior to version 5.2.345.0, the default value will be false.


Tuning Options to Improve Discovery Performance (SPEEDDISCOVERY)

As of version 6.0. the default value of the ControlPoint Setting Tuning Options to Improve Discovery Performance is PDA:.  Each component of this value is described in the following table.


Value Component



Partial Discovery does not discover the following elements within a site collection if they have not changed:


·permissions of all SharePoint users

·Web parts, and

·SharePoint permissions for members of the Business Administrators group


Full Discovery does not discover the following elements within a site collection if they have not changed:


·permissions of all SharePoint users

·Web parts, and

·SharePoint permissions for members of the Business Administrators group


All activity is calculated at the end of Discovery (which requires fewer queries for better performance)

If ControlPoint was initially installed prior to version 6.0, it is recommended that the Value be set to PDA to optimize Discovery performance.

Site Collections to Exclude from Full Discovery (URLEXCLUDE)

By default,  the ControlPoint Full Discovery process runs on all site collections within your SharePoint farm.  ControlPoint Application Administrations can, however, exclude site collections whose url contains a specified text string from both the nightly Full Discovery process and any manual Discovery that is run on the entire farm.  (Administrators still have the option of running a Partial Discovery on these site collections, either as-needed or on a one-time or recurring schedule).  

Remember that data in analyses run from cache can only be reported up to the date of the last Discovery

To exclude site collections that contain a particular text string from the Full Discovery process, enter the string as the Value for the ControlPoint Setting Site Collections to Exclude from Full Discovery.  Enter multiple text strings as a comma-separated list.

Config Setting URLEXCLUDE

CAUTION:  If any part of a site collection's url contains the text string you specified, it will be excluded from Full Discovery.  Use caution in selecting strings to be sure you do not exclude more than you intend.  For example, the excluded string of "Test" would exclude "My Test Site Collection" but would also exclude "Product Testing."


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