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Metalogix ControlPoint 8.2 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects
Accessing SharePoint Pages Viewing Properties of an Object within the SharePoint Hierarchy Creating Dashboards for Monitoring Statistics within Your SharePoint Farm Setting Object Properties Managing Site Collection and Site Features Managing Audit Settings Creating and Managing SharePoint Alerts Setting ControlPoint Alerts Managing Metadata Copying and Moving SharePoint Objects (Version 8.0 and Earlier) Moving a Site Collection to Another Content Database Deleting Sites Deleting Lists Archiving Audit Log Data Before Moving or Deleting a Site Collection Duplicating a Workflow Definition from one List or Site to Others Removing a Workflow from One or More Lists (or Sites)
Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager (SharePoint 2010 and Later) Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Default Menu Options for ControlPoint Users About Us

Auto-Adding Users to ControlPoint Groups

The Auto Add Users to ControlPoint Groups action allows ControlPoint Application Administrators to configure ControlPoint to automatically add SharePoint users to a group within the ControlPoint Configuration site if the users:

·are Site Collection Administrators, and/or

·are members of a site's Owners group, and/or

·have a specified permissions level.

When a ControlPoint group reaches its maximum number of users (which is 1000 by default, although ControlPoint Application Administrators can change this limit), ControlPoint automatically creates a new group with the same permissions as the "base" group.  

EXAMPLE:

If you want all users who are members of site Owners groups to be added to the ControlPoint Business Administrators group, and more than 1000 users meet that criterion:

·when Business Administrators group membership reaches 1000, a new group named Business Administrators_1 will be created and the next 1000 users will be added to that group.  

·when Business Administrators_1 group membership reaches 1000, a group named Business Administrators_2 will be created, and so on.

NOTE:  Within a SharePoint 2010 or 2013 farm you can add a Claims-authenticated user to a ControlPoint group; however, you cannot add an actual Claim.

To configure ControlPoint to automatically add SharePoint users to ControlPoint groups:

1From the Manage panel, choose ControlPoint Configuration > Auto Add Users to ControlPoint Groups.

In the Selection panel, click Change Selection and select the objects you want to include in the scope of the action.

NOTE:  The initial default scope is always blank.

2For Add users to the chosen group based on:, select the criteria that you want membership in the ControlPoint group to be based on.  Use the information in the following table for guidance.

If you want membership in a ControlPoint group to be based on ...

Then ...

membership in a Site Collection Administrator's group

check Members of Site Collection Administrators.

membership in a site's owner's group

check Members of Owners Group.

NOTE  ControlPoint considers owners groups to be those that have been designated "Owners of this Site" in SharePoint; not necessarily only those that have "Owners" in the group name.

a user's permission level

(both direct and via SharePoint groups)

§check Members with the following permission level, and

§select a permission level from the drop-down.

Note that the drop-down lists all permissions levels that are valid for the selected scope.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

If you chose the Run Now, option, after the operation has been processed:

·a confirmation message displays at the top of the page, and

·a ControlPoint Task Audit is generated for the operation and displays in the Results section.

If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.

See also Auditing ControlPoint Administrator Tasks.

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