If your organization is subject to General Data Protection Regulation (GDPR) compliance, the GDPR dashboard provides an overview of how your organization is using ControlPoint to manage regulation-sensitive areas of your SharePoint environment.
GDPR dashboard statistics are populated based on usage of the following functionality:
·SharePoint Audit Settings
To access the GDPR Dashboard:
From the Dashboards panel, choose Dashboards > GDPR Dashboard.
The GDPR Dashboard displays the following information:
·the Number of Site Collections in your farm (excluding Central Administration) as of the last Full Discovery run.
·If your organization uses Sensitive Content Manager:
§Number of Active PII Audit Reports represents the number of Sensitive Content Manager jobs scheduled to be scanned and ControlPoint policies created to scan documents.
§Sensitive Objects Scanned in SharePoint shows the number of documents determined to contain sensitive content compared to all items scanned within a given month.
§the Sensitive Content Manager: ENABLED donut graph shows the following percentages:
oThe light blue section represents the percentage of site collections containing content for which at least one scan has been performed PLUS site collections that have at least one Active PII Audit Report.
NOTE: This percentage is also the number that displays inside the donut graph.
oThe medium blue section represents the percentage of site collections containing content for which at least one scan has been performed.
othe dark blue section represents site collections that have had no Sensitive Content Manager activity.
If you have never used Sensitive Content Manager, this section will always display 0%.
·If your organization uses ControlPoint Sentinel, Anomalous Events Detected represents the number of deviations in document views and downloads from individual users' "typical" daily usage patterns
·Sites with Auditing Enabled represents the percentage of site collections within your SharePoint farm for which all audit settings are enabled.
NOTE: If any of the site collection audit settings are not enabled or if audit settings are enabled at the site level or below (which is possible if you are using ControlPoint Manage Audit Settings functionality), the site collection will not be counted in this percentage.
·If your organization uses ControlPoint Governance Policy Manager, the bottom section lists all of the Governance Policies that currently exist for the farm.
When Hierarchy is selected in the left navigation frame, the SharePoint Hierarchy displays, providing access to the core functionality for managing your SharePoint environment. The navigation tree is designed so that you can visualize the hierarchy of the farm, including:
·Web applications and associated site collections, sites, and sub-sites
·within each site, its associated lists, groups, and individual users
·servers on which SharePoint components are installed, and
·if you are a farm administrator, Shared Service Providers (SharePoint 2007) or Service Applications (SharePoint 2010 and later).
If a SharePoint component contains child items, a number displays in parentheses (). For example, for a Web application, the number identifies the number of site collections it contains, for a site collection, the number of sites (excluding the root site), and so on.
NOTE: Unless you are a Farm Administrator and ControlPoint is configured to allow "super user" privilegesor if the ControlPoint Application Administrator has chosen to override default securityonly site collections for which you have permissions are visible. (See ControlPoint Security.)
NOTE: The number in parentheses represents all immediate child items for that object, even those for which you may not have permissions.
Once the number of child objects at any level of the hierarchy exceeds a configurable size (45 by default), the objects are organized and displayed in folders, to improve performance and facilitate navigation. ControlPoint Application Administrators can, however, change this number. (See the ControlPoint Administration Guide for details.)
By default, ControlPoint displays site collection and site titles. ControlPoint Application Administrators can, however, change this setting so that the site collection and site urls display instead. (See the ControlPoint Administration Guide for details.)
If a site collection has been locked, text displays to the right of the site collection name which identifies the type of lock that has been imposed.
From most levels of the hierarchy you can access SharePoint pages and ControlPoint value-added features via:
·a right-click menu
·for a single-farm installation, a ribbon-style menu in the application header.
Special Considerations for Multi-Farm Environments
If all farms in a multi-farm environment have the same edition of ControlPoint (Standard, Native, or Online) installed, any one of the farms can be the home farm, and all farms will display in the SharePoint Hierarchy, which enables you to perform operations on multiple farms.
However, for multi-farm environments that have different editions of ControlPoint installed, some limitations apply if you want to be able to display multiple farms in the SharePoint Hierarchy and perform multi-farm operations.
If the multi-farm installation ...
includes ControlPoint Standard along with Native and/or ControlPoint Online
a Standard farm must be the home farm.
consists of only Native and ControlPoint Online
a Native farm must be the home farm.
NOTE: Regardless of whether or not all farms display in the SharePoint Hierarchy, you will always be able to change the active farm by selecting from the Available Farms drop-down.
Additionally, in a multi-farm environment, the ribbon-style menu will be unavailable.
When the Manage tab is selected from the left navigation frame, the Manage ControlPoint tree displays, which contains:
·tools for executing and reporting on farm-wide ControlPoint operations, and
·depending on your permissions, tools for Managing ControlPoint Configuration and Permissions.
From the Favorites panel you can quickly access frequently-used ControlPoint features, SharePoint sites, or any website or Web-based application. Individual administrators can configure their own Favorites using the procedure for Customizing Your Favorites.
NOTE: In a multi-farm installation, your Favorites is persistent across all farms.