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Metalogix ControlPoint 8.2 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects
Accessing SharePoint Pages Viewing Properties of an Object within the SharePoint Hierarchy Creating Dashboards for Monitoring Statistics within Your SharePoint Farm Setting Object Properties Managing Site Collection and Site Features Managing Audit Settings Creating and Managing SharePoint Alerts Setting ControlPoint Alerts Managing Metadata Copying and Moving SharePoint Objects (Version 8.0 and Earlier) Moving a Site Collection to Another Content Database Deleting Sites Deleting Lists Archiving Audit Log Data Before Moving or Deleting a Site Collection Duplicating a Workflow Definition from one List or Site to Others Removing a Workflow from One or More Lists (or Sites)
Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager (SharePoint 2010 and Later) Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Default Menu Options for ControlPoint Users About Us

Identifying Inactive Users

The Inactive User analysis identifies users who have had no SharePoint activity for a selected scope:

·in a SharePoint 2010 or higher farm - for a specified date range

OR

·in a SharePoint 2007 farm - over the past 30 days.  

NOTE:  This analysis is not available for SharePoint 2007 WSS-only farms.

ControlPoint compiles this list by finding all unique users with permissions then eliminating those with activity within the time period covered by the analysis:

Total Users with Permissions includes:  

§Web application Service Accounts

§Users granted permissions through Web application policies

§Site Collection Administrators

§Users within Active Directory groups to which the ControlPoint Service Account has access (that is, within the same domain or forest, in a different domain/forest for which with a two-way trust exists, or in a different domain/forest with a one-way outgoing trust that ControlPoint can authenticate via the ControlPoint Manage Forest Access feature.  Disabled Active Directory accounts are included in this total.  If an Active Directory user has been renamed but still has permissions in SharePoint under the old name, each name will be counted as a separate user.

·Excluded from this total are built-in groups and special accounts, such as nt authority\authenticated users (or any account that begins with "nt authority") and sharepoint\system, and users granted permissions via augmented Claims or alternate authentication providers.

To generate an Inactive Users analysis:

1Select the object(s) for which you want to find inactive users.

2Choose Activity > Inactive Users.

3Specify the parameters for your analysis.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Analysis results include:

·a listing of inactive users.

AND

·the total number of:

§inactive users

§active users, and

§users with permissions.

Inactive Users RESULTS

 

Analyzing Social Activity (SharePoint 2010 Server)

The Social Activity Analysis provides a summary of user activity for one or more of the following social features within a SharePoint 2010 Server farm:

·for a specified date range and scope:

§ratings

§tags (as long as they have not been marked private)Social Activity Analysis

§notes or comments

·the user's profile status message(s) over the last 14 days.

By default, the results are presented as a high-level "scorecard" with the total number of users and instances of activity for each social feature. You have the option of also including details, which may be grouped by user or by feature.  

NOTE: To run this analysis, the User Profile Service Application must be enabled and used by each of the Web applications that you want to analyze.  If more than one instance of this Service Application is in use by a Web application—or if the scope of your analysis includes Web applications that use different User Profile Service Applications—a Web application's default instance will always be used.

To generate a Social Activity Analysis:

1Select the object(s) for which you want to analyze social activity.

2Choose Activity > Social Activity Analysis.

3Specify the parameters for your analysis.

NOTE:  Ratings, Tags, and Notes or Comments are for SharePoint objects within the selected scope and date range.  Status Messages are from a user's profile and only those that have been modified within the past 14 days, regardless of the date range specified.  

4If you want to include details about each instance of social activity, click Include Details.

NOTE:  If you check this box, ControlPoint must iterate through all user activity. Depending on the scope of your analysis and the number of users selected, processing time may increase noticeably.

Note that, if you chose to include details, you have the option to Format Report by User or Item.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Analysis results identify:

·the number of users within the scope of your analysis that have user profiles within the default User Profile Service, and

·Total Count of activity instances by those users for each feature listed.

Social Activity Analysis RESULTS

If you chose to Include Details, the following additional information displays for each user/feature.

If grouped by user:

·the Username of the user whose social activity is being reported

· the Web Application, Site Collection, and Site where the social activity occurred

·for each line item:

§the Document and Document URL where the social activity occurred

§the actual content of the social activity instance.

NOTE:  In the case of Ratings, the number is the rating itself, not a count of the ratings.

Social Activity BY USER

If grouped by item:

·the Web Application, Site Collection, Site, List, and Item/Document where the social activity occurred

·the type of social activity (Ratings, Notes or Comments, or Status Messages)

·for each line item:

§the Document and Document URL where the social activity occurred

§the User whose social activity is being reported

§the actual content of the social activity instance.

NOTE:  In the case of Ratings, the number is the rating itself, not a count of the ratings.

Social Activity BY ITEM

Additional Information About Status Messages

·Status Messages will display only if the status message has been updated within the past 14 days.

·The SharePoint User Profile Change cleanup job renders status messages that are older than 14 days unretrievable.  Therefore, if a user has not modified his/her status message within 14 days, it will not be included in analysis results.

·If the user does not have a My Site (that is, the message exists in the user's profile only), N/A will display for the Web application, site collection, and site.

Social Activity NO MYSITE

 

Analyzing Blog Post Activity

The Blog Post Activity analysis provides activity statistics about blog posts created by SharePoint users over a specified period of time, including the post's author, date published, and the number of unique visitors.

To generate a Blog Post Activity analysis:

1Select the object(s) containing the blog(s) whose posts you want to analyze.

2Choose Activity > Blog Post Activity.

3Specify the parameters for your analysis

NOTE:  In addition to the "standard" parameters you have the option of grouping results for each blog post By Post or By Author.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

The top level of the analysis shows all of the blog sites within the selected scope.  As you drill-down, the following information displays for each post or author (depending on the Group By parameter you chose) within the specified date range:

·#Comments

·Creation Date

·Publish Date

·#Unique Visitors

·# Hits (that is, the total number of visits to that page).

Blog Post Activity RESULTS2

Note that SharePoint considers the date and time when the post was initiated (even before the [Publish] button was clicked) to be the original Publish Date. Therefore, if the post is published immediately, the Publish Date/time may actually be earlier than the Creation Date.

Blog Post Published Before Created

Blog post that was created and published immediately

If the post was not published immediately (for example, the post was scheduled to be published at a later time or Saved as a Draft), the Publish Date/time will be later than the Creation Date/time.   If it is saved as a draft, the Publish Date reflects the date and time when the draft was saved. The Publish Date will be updated when the draft is re-saved, published, or scheduled to be published.

Blog Post Created Before Published

Blog post that was created and Saved as a Draft

In the case a post for which was scheduled to be published, the Publish Date will reflect the scheduled Date/time, even if it is in the future.

Blog Post Activity Scheduled for Future

Blog post that was scheduled to be published in the future.

Analyzing Activity by Profile Property

If you are running ControlPoint in a SharePoint 2010 or later Server environment and are using the SharePoint User Profile Service application, you can analyze user activity statistics within Web applications and site collections associated with a specific a Profile Property.

To generate an Activity by Profile Property analysis:

1Select the Web application(s) and/or site collection(s) on which you want to perform the analysis.

2Choose Activity > Activity by Profile Property.

3Specify the parameters for your analysis.

In addition to the "standard" parameters, you must Select Profile Property for which you want results.

Activity by Profile DROPDOWN

NOTE:  The Select Profile Property drop-down contains all of the default properties used by the User Profile Service Application(s) within the scope of your analysis.  Also included are custom properties that are public (that is, identified in the profile definition as "Everyone.") Excluded are custom properties that are private (identified in the profile definition as "Just Me").

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Analysis results display all of the sites accessed by users associated with the selected Profile Property/specified date range (grouped by month), along with:

·the Site name and URL

·the # of Unique Visitors associated with the Profile Property

·the % of Visitors out of total Users associated with the Profile Property

·the # of Days the site was accessed for the month (or the portion of the month represented by the specified the date range).

Analysis by Profile RESULTS

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