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Metalogix ControlPoint 8.2 - User Guide

Preface Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects
Accessing SharePoint Pages Viewing Properties of an Object within the SharePoint Hierarchy Creating Dashboards for Monitoring Statistics within Your SharePoint Farm Setting Object Properties Managing Site Collection and Site Features Managing Audit Settings Creating and Managing SharePoint Alerts Setting ControlPoint Alerts Managing Metadata Copying and Moving SharePoint Objects (Version 8.0 and Earlier) Moving a Site Collection to Another Content Database Deleting Sites Deleting Lists Archiving Audit Log Data Before Moving or Deleting a Site Collection Duplicating a Workflow Definition from one List or Site to Others Removing a Workflow from One or More Lists (or Sites)
Using ControlPoint Policies to Control Your SharePoint Environment Managing SharePoint User Permissions Data Analysis and Reporting
Specifying Parameters for Your Analysis Analysis Results Display Generating a SharePoint Summary Report Analyzing Activity Analyzing Object Properties Analyzing Storage Analyzing Content Generating a SharePoint Hierarchy Report Analyzing Trends Auditing Activities and Changes in Your SharePoint Environment Analyzing SharePoint Alerts Analyzing ControlPoint Policies Analyzing Users and Permissions The ControlPoint Task Audit Viewing Logged Errors
Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Using the ControlPoint Governance Policy Manager (SharePoint 2010 and Later) Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity Default Menu Options for ControlPoint Users About Us

Icons

ControlPoint uses the following icons to identify items that display in the left navigation pane.

Icon

Description

Home

The SharePoint Farm

search-picker

A ControlPoint Search feature

See also Searching for SharePoint Sites.

WAP

A SharePoint Web application

 

SiteCollections

A SharePoint Site collection

NOTE:  If you are a farm administrator, icons for site collections to which you do not have access may appear grayed out. You can, grant yourself access to these site collections.  If you are not a farm administrator (or if the ControlPoint Application Administrator has changed the default configuration to prohibit "super user" privileges for farm administrators), only site collections for which you are a site collection administrator (or site collections that contain sites for which you are an administrator) display.  See also ControlPoint Security.

Site_root

A Site collection's root site

Site

A SharePoint Site or Subsite whose permissions are inherited from its parent

Site_notinherited

A SharePoint Site or Subsite whose permissions are unique (or not inherited)

Documents

A SharePoint List

NOTE:  Variations of this icon are used to represent different types of lists (Document Libraries, Calendars, Announcements, and so on).

SharePoint 2013 Blue Icon

A SharePoint page

User

SharePoint Users

Group

SharePoint Groups

action

A ControlPoint value-added action

analysis

A ControlPoint value-added (Visual Analytics) analysis.

Server

A Server on which SharePoint components are installed

SSP

A SharePoint Server Service

 

ControlPoint Left Navigation Panels

The standard ControlPoint left navigation frame consists of the following four option sets:

·SharePoint Hierarchy

·Manage ControlPoint

·Favorites

·Search

When a ControlPoint operation is initiated—or ControlPoint For Site Admins is launched from within a SharePoint site— the left navigation frame provides access to a set of ControlPoint actions and analyses that can be customized for business administrators.

 

Dashboards

ControlPoint dashboards provide graphical overviews of targeted data in your SharePoint environment.

SharePoint Summary Dashboard

The SharePoint Summary dashboard, which is available—and displays as the home page—for ControlPoint  2013 and 2016 (non-Native) installations, contains the following information:

Interface

·statistical information about your SharePoint farm

NOTE: This information is updated daily, when the ControlPoint application pool is restarted, typically after the ControlPoint Scheduler timer job has run.  If the Scheduler timer job is disabled, data retrieval begins when the first request is made to ControlPoint.

Statistical information comes from the following sources.

Data

Source

SharePoint Summary

If Discovery has been run, the data is taken from the ControlPoint Service (xcAdmin) database; if Discovery has not been run, the data is taken directly from SharePoint.

Site Collections Created in the Last 30 Days

The data is taken from SharePoint Search engine.

NOTE:  If for some reason Search engine is not configured to provide the data, the chart will not display.

Top Site Collections by Size

The data is taken from SharePoint. ControlPoint security trimming applies.  That is, for each site collection to which the logged in user does not have access, the chart displays the message  "Site Collection not available," but shows the size.

·quick links to some of ControlPoint's most powerful functionality:

§the Governance Policy Manager, which allows you to define standard governance polices or best practices, then apply them to one or more site collections

NOTE:  This feature is not available for SharePoint Foundation.

§the Orphaned Domain User analysis, which identifies users who currently have permissions in SharePoint but are no longer valid in the Active Directory

§The Most/Least report, which identifies SharePoint objects that have the most or least activity, use the most or least storage, or have the most or least amount of content.

§the Permissions Management tool, which lets you perform a variety of ControlPoint permissions actions and analyses within a self-contained interface (details of which can be found in the ControlPoint Permissions Management for Site Admins Guide)

·links to Quest Support as well as ControlPoint user documentation on the Quest website.

If a ControlPoint operation is launched from the dashboard, you must select the object(s) on which to perform the operation using the Change Selection option.

To access the SharePoint Summary dashboard:

From Dashboards panel, choose Dashboards > Farm Summary.

Farm Summary Dashboard

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