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Metalogix ControlPoint 8.2 - for Office 365 User Guide

Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects Managing Audit Settings Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

Updating Full Discovery and Scheduler Windows Jobs

As part of the initial configuration of ControlPoint Online, the following tasks are created in the Windows Task Scheduler on the server where ControlPoint Online is installed:

·the ControlPoint FullDiscovery job, scheduled by default to run once a day to populate the ControlPoint data cache.

NOTE:  The FullDiscovery job is disabled by default, and should be disabled if the ControlPoint Discovery Service will be used instead.

·the ControlPoint Scheduler Job, scheduled to run by default ever 10 minutes to check for and initiate the execution of operations scheduled via the ControlPoint Scheduler.

You can activate/deactivate and change the default start time and/or frequency with which these jobs run via the Schedule Monitor Windows Jobs view.

CAUTION:  Full Discovery and Scheduler are application-wide jobs.  Changing the start time and or/frequency will impact all of ControlPoint.

To update Full Discovery and/or Scheduler Windows Jobs:

1From the Schedule Monitor, select the Windows Jobs radio button.

2Click the Edit icon for the job whose schedule you want to update.

CP Online Windows Task UPDATE

3Update the Start date, time, and/or run frequency, as applicable.

4Click [Update].

Generating a Scheduled Jobs Report

The Scheduled Jobs Report provides the same information as the Schedule Monitor.

To generate a Scheduled Jobs Report:

1From the Manage ControlPoint panel, choose Schedule Management and Logging > Scheduled Jobs Report.

Scheduled Jobs Report PARAMETERS

If you want to change the default date range, enter or select a From "Next Run Date" and To "Next Run Date"

NOTE: Next Run Date identifies:

§the next date/time a Pending job is scheduled to run

§the last date/time a Retired or Inactive job ran

§the start date/time that an in-process job started running.

2Select one or more Status values from the list box.  Use the information in the table below for guidance.

NOTE:  You can select multiple status values using the [CTRL] or [SHIFT] in the conventional manner.  If you want to view all scheduled jobs for the specified date range, select All.

Status

Description

Pending

All jobs that are scheduled to run within the specified date range.

Pending jobs include:

·one-time jobs that have not yet run

AND

·recurring jobs that have not yet reached their End Date.

Running

All scheduled jobs that are currently running (as long as the specified date range includes the current date).

Cancelling

All running jobs for which the current instance is in the process of being cancelled.

Cancelled

All jobs for which the last running instance was cancelled.

Inactive

Jobs that are not currently active but were created or last ran during the specified date range.

Retired

Jobs that finished running within the specified date range.

Retired jobs include:

·one-time jobs that have already run

AND

·recurring jobs that have reached their End Date.

3If you want to further filter your results, use the information in the table below for guidance.

If you want to ...

Then ...

exclude site admin-specific  "sub-jobs" that are created when a scheduled job is created with the Create Reports by Selection Hierarchy box checked

Scheduler SELECTION HIERARCHY

check the Exclude Child Jobs box..

include only jobs of one or more specific types (Actions, Alerts, and/or Reports)

(all job types are included by default)

highlight the job type(s) you want to include in the Include Job Type(s) list box.

display only jobs whose name includes a specified text string

complete the Job Name Includes: field with a full or partial job name.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Schedule Monitor RESULTS

From Scheduled Jobs Report results you can view a job's run history.

Saving, Modifying and Executing Instructions for a ControlPoint Operation

All schedulable ControlPoint operations can be saved in an XML file as "instructions" and executed at a later time.  If an operation has parameters that are modifiable, you can modify them in the XML file before execution.

NOTE:  Currently you cannot run instructions for multi-farm operations.

Saving Instructions

To save Instructions for a ControlPoint operation:

1After specifying the parameters for the operation, click [Save As].

Save as xml

2Click [Download] to display the File Download dialog.

3Click [Save] then save the file to the local machine— that is, the machine where the browser is running—or network location of your choice.

TIP:  You may want to change the default file name to one that is more unique and descriptive.

4When the file has finished saving, click [Close] to dismiss the open dialogs.

 

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