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Metalogix ControlPoint 8.2 - for Office 365 User Guide

Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects Managing Audit Settings Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

Analyzing SharePoint Alerts by User

The SharePoint Alerts by User analysis provides the following information about SharePoint alerts that have been set for one or more users:

·the site within which the alert was set

·the list or item on which the alert was set

·alert properties (including event type and frequency), and

·the date and time of the next alert.

To generate an Alerts by User analysis:

1Select the object(s) you want to include in your analysis.

2Choose Audits and Alerts > SharePoint Alerts by User.

3Specify the parameters for your analysis .

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

When expanded, each Site for which alerts have been created displays, along with the following detail about each alert:

·the title of the Alert

·the List and (if applicable) Item on which the alert was created

·the alert Type (List or Item)

·the Event Type that triggers the alert

·the Frequency of the alert as well as the Next Alert date and time

·if the alert was set for an item, the Filter used (that is, the option selected for "Send Alerts for These Changes")

 

Generating a OneDrive Summary Report

If you The OneDrive Summary report lets you view OneDrive for Business usage information for personal sites to which you have administrator privileges, including "Share With Me" documents.

To generate this report, the ControlPoint Application Administrator must explicitly choose to include OneDrive site collections in the SharePoint Hierarchy.  (However, doing so may significantly increase SharePoint Hierarchy load time, especially if there are a large number of OneDrive site collections in the environment.)  Contact Quest Support for details.

To generate a OneDrive Summary Report:

1.Select the OneDrive site collection(s) (or the OneDrive Site Collections node if you want to include all OneDrive site collections that you administer).

2Choose OneDrive > OneDrive Summary.

3If you want to Include item level permissions, check this box.

NOTE:  If you choose this option, processing time may increase, especially if the scope of your selection contains a large number of site collections and/or documents.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Analysis results include the following information about each OneDrive site collection in the scope of your selection:

·the following General Info About Shared Documents:

§the owner of the site collection

§the document name, owner, and URL of each "Share With Me" document on the selected site(s).

§If you chose to Include item level permissions, the following additional information displays

·# Shared Docments

·# Private Documents

·# Total Documents

·% of Shared Documents

·the name, owner, and URL for "Share With Me" Documents.

OneDriveSummary RESULTS

The ControlPoint Task Audit

The ControlPoint Task Audit is an analysis tool that summarizes one or more of the ControlPoint actions that have been performed by administrators over a specified time period.

By default, the Task Audit report is accessible from the Manage ControlPoint panel.  An action-specific Task Audit Report is also displayed automatically after a ControlPoint action is carried out.

NOTE:  In a multi-farm installation, the Task Audit includes actions performed on both home and remote farms.

 

To generate a Task Audit:

1From the Manage ControlPoint panel, choose Schedule Management and Logging > ControlPoint Task Audit.

2Specify the following parameters for your analysis:

§Either

§Enter the StartDate and EndDate, or

§click the Calendar icon ()and select the date(s).

§(Optional)  If you want to search for a specific text string, complete the Search for field.  You can enter a full or partial:

§site name or url

§action name, or

§action description

For example, by entering the words "Site Theme" in the Search for field, your results will be limited to tasks that involved modifying a site theme.

Select an Administrator from the drop-down.  (If you want report results to include all administrators in the list, select <ALL>).

Note that the drop-down list includes only administrators who have performed a ControlPoint action within that farm.  

§Select a Task Type from the drop-down.

Task Type drop-down

NOTE:  The Task Type list is populated with the types of actions that have actually been performed by administrators.  For example, if a Delete User Permissions action has never been performed, it will not appear in the list.  If you want to include all available options in the report results, select <ALL>.

If you chose the Run Now, option, after the operation has been processed:

·a confirmation message displays at the top of the page, and

·a ControlPoint Task Audit is generated for the operation and displays in the Results section.

If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.

See also Auditing ControlPoint Administrator Tasks.

Information in the Task Audit Report

The Task Audit Report contains the following information for each task:

·the Task Type

·the username of the administrator that the task was Performed by

·the Date and time when the task was performed, and

·a summary of the parameters chosen for the action.

Task Audit Report RESULTS

When expanded, a more detailed description of a task displays, which lists:

·site collections or sites on which the action was carried out, and

·any special notes or errors (such as "Security is inherited - no processing is done").

Task Audit DETAIL

Note that:

·As with other ControlPoint analyses, only actions taken on sites you have permissions to manage within ControlPoint display in audit report results.

·Sites for which the administrator who performed the action does not have permissions to manage are not acted upon, and therefore are not captured in the audit report.

Viewing Logged Errors

The Logged Errors Report lets you view the contents of the ControlPoint Services (xcAdmin) database error log for a specified date range.  You can use this detail with guidance from Quest Support to diagnose potential issues in your environment.

To view logged errors:

1From the Manage ControlPoint panel, choose Schedule Management and Logging > Logged Errors Report.

2Select a Start date and End date representing the time period for which you want to view logged errors.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Logged Error Report results contain a time-stamped entry for each error logged within the specified date range, followed by detailed error text.

Logged Error Results

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