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Metalogix ControlPoint 8.2 - for Office 365 Administration Guide

Getting Started with ControlPoint Using Discovery to Collect Information for the ControlPoint Database Cache Searching for SharePoint Sites Managing SharePoint Objects Managing Audit Settings Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

Analyzing Site Collection Properties

The Site Collection Properties analysis provides information about one or more site collections in your farm, for which you are a Site Collection Administrator, including:

·the Site Collection Administrator(s)

·quota details

·audit settings that are/are not enabled (with the option of including only site collections for which auditing is enabled)

·settings for both SharePoint Designer and audit trimming, and

·a list of site collection features (with the option of including activated features only and/or hidden features).

You can further limit your results to include only site collections for which specific features are activated or deactivated.

NOTE:  Although the analysis contains a section for Workflows, it will not be populated, even if the site collection contains workflows.  This is a known issue and will be fixed in a future release.

To generate a Site Collection Properties analysis:

1Select the object(s) on which you want to perform the analysis.

2Choose Configuration > Site Collection Properties.

3Specify the following parameters for your analysis:

Site Collection Summary PARAMETERS

a)If you want results to Include only collections administered by one or more specific users, select the applicable user(s).

b)If you want to limit results to site collections whose quota exceeds a specific size (in MB), enter that value in the Include Only Collections with quota > field.

NOTE:  If you accept the default value of 0, all site collections within the scope—including those for which a quota has not been set—will be included

c)If you want to Show activated features only, check this box.

NOTE:  If you leave this box unchecked, all installed features will be listed beneath each site collection, and those that are currently activated will be flagged.  If you check this box, all installed features will be listed once, at the top of the result set, and only activated features will be listed beneath each site collection.

d)If you want to limit results to site collections for which one or more features are activated/deactivated:

§Select the appropriate option from the Limit Report to Site Collections with the following features: drop-down.

Site Collection Summary FEATURE LIMIT

§From the Selected Feature(s): list, select the feature(s) you want to include/exclude (you can select multiple features using the [CTRL] or [SHIFT] key in the conventional manner).

NOTE:  If you select multiple features, results will include site collections for which any one or more of those features is activated/deactivated.

e)If you want to Include only collections with auditing enabled, check this box.

f)If you want to Show hidden features, check this box.

NOTE:  Hidden features are those that are not visible in the SharePoint Site Features list. (Hidden features are activated from a command line, using custom code, or through the dependency of another feature.)

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Analysis results list each of the site collections within the scope of your analysis, along with the content database that the site collection uses.

Site Collection Summary RESULTS

REMINDER:  If you chose to show activated features only, an expandable list of all Installed Site Collection Features displays at the top of the result set, with only activated features displaying beneath each site collection.  (Otherwise, the full set of installed site collection features will display beneath each site collection).

Site Collection Summary INSTALLED FEATURES

When expanded, the following information displays for each site collection:

·Site Collection Administrators

Site Collection Summary ADMINS

·Site Collection Quota (including the current storage used, % of quota, and the threshold at which a warning email is sent)

Site Collection Summary QUOTA

·All of the available Audit Settings (settings that are currently enabled are flagged)

Site Collection Summary AUDIT

·Site collection Workflows, including each workflow's current status, associations (that is, the number of lists, document libraries, and/or content types associated with the workflow), and the number of instances of the workflow that are in progress.

Site Collection Summary WORKFLOWS

·Site collection Features.  Hidden features (if included) and Activated features are flagged.

Site Collection Summary FEATURES

·for SharePoint 2010 and 2013 Server farms, SharePoint Designer Settings and Audit Log Trimming Settings.

Site Collection Property Report SP DESIGNER

 

Analyzing Site Properties

The Site Properties analysis provides information about one or more sites in your farm, including:

·the account that created the site as well as the date and time when the site was created and last updated

·the size of the site

·whether the site has unique permissions

·users with Full Control permissions for the site.

·audit settings that are/are not enabled for the site (with the option of including only sites for which auditing has been enabled at the site collection level)

·a list of site features (with the option of including activated features only and/or hidden features)

To generate a Site Properties analysis:

1Select the object(s) you want to include in your analysis.

2Choose Configuration > Site Properties.

3Specify the following parameters for your analysis:

Site Summary PARAMETERS

a)If you want to Show activated features only, check this box.

NOTE:  If you leave this box unchecked, all installed features will be listed beneath each site, and those that are currently activated will be flagged.  If you check this box, all installed features will be listed once, at the top of the result set, and only activated features will be listed beneath each site.

b)If you want to limit results to sites for which one or more features are activated/deactivated:

§Select the appropriate option from the Limit Report to Sites with the following features: drop-down.

Site Summary FEATURE LIMIT

§From the Selected Feature(s): list, select the feature(s) you want to include/exclude (you can select multiple features using the [CTRL] or [SHIFT] key in the conventional manner).

NOTE:  If you select multiple features, results will include sites for which any one or more of those features has been activated/deactivated.

c)If you want to Include hidden features, check this box.

NOTE:  Hidden features are those that are not visible in the SharePoint Site Features list. (Hidden features are activated from a command line, using custom code, or through the dependency of another feature.)

d)If you want to Include only sites with auditing enabled at the site collection level, check this box.

NOTE:  If you check this box, results will include sites that inherit audit settings from the parent site collection.  See also Managing Audit Settings.

e)If you want to Include only sites with auditing enabled at the site level, check this box.

NOTE:  The only audit setting that can be enabled directly for a site is Opening or downloading documents, viewing items in lists, or viewing item properties via the ControlPoint action Manage Audit Settings.  

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Site Properties analysis results list each site within the scope of your analysis, along with the content database it uses (from which you can link directly to a Content Database Storage analysis.

Site Summary RESULTS

REMINDER:  If you chose to show activated features only, an expandable list of all Installed Site Features displays at the top of the result set, with only activated features displaying beneath each site.  (Otherwise, the full set of installed site features will display beneath each site.)

Site Summary INSTALLED FEATURES

When expanded, the following information displays for each site:

·the account that the site was Created By

·the site's Size (in KB)

·the date and time when the site was Created and Last Updated

·whether the site has Unique Permissions

·whether the site has been configured to Allow RSS Feeds

·the Language used by the site

·a list of users with Full Control permissions (that is, users considered to be site Owners).

Site Summary SUMMARY INFO

·All of the available Audit Settings, with settings that are currently enabled for the site identified with a plus sign (+).   Audit settings that are inherited from the parent site collection are also flagged with >.

Site Summary AUDIT SETTINGS

·For SharePoint farms running the Managed Metadata Service Application, any Custom Properties that have been applied to the site.

Site Property Report CUSTOM PROPERTIES

·Site collection Features.  Hidden features (if included) and Activated features are flagged.

Site Summary FEATURES

 

Analyzing List Properties

The List Properties analysis provides information about one or more lists in your farm, including:

·the properties of the list, including versioning and advanced settings

·audit settings that are/are not enabled for the list.

To generate a List Properties analysis:

1Select the object(s) you want to include in your analysis.

2Choose Configuration > List Properties.

3If you want results to include only lists that meet one or more specific criteria, specify one or more of the parameters described in the following table.

If you want results to include only lists...

Then ...

whose name contains a specific text string

enter the text string in the List Name contains field.

List Summary LIST NAME

that have a particular version setting

select from the Versions Setting drop-down.

List Summary VERSION SETTINGS

of one or more specific types

select from the List Types drop-down.

List Summary LIST TYPES

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

The top level of the analysis lists each Web application, site collection, site, and list within the scope of your analysis, along with the list's Base Type.

List Summary RESULTS

When expanded, the following information is displayed for each list:

·list Properties, including versioning and advanced settings detail

List Summary PROPERTIES

·all of the available Audit Settings, with settings that are currently enabled for the list identified by a plus sign (+).

NOTE:  Audit settings that are inherited from the site collection are flagged with >.

List Summary AUDIT SETTINGS

·list Columns settings

List Summary COLUMNS

 

Analyzing Users and Permissions

ControlPoint provides the following tools that allow you to examine permissions of SharePoint users throughout your farm:

·Site Permissions shows the permissions of users for selected sites

·Site List Permissions shows user permissions for individual lists and list items within a site.

An additional analysis, Comprehensive Permissions, show permissions for all sites, lists, and optionally list items within a single result set.

NOTE:  In addition to showing user permissions at the individual site level, all Site Permissions analyses include any Web application policy permissions users may have.

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