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Metalogix ControlPoint 8.1 - for Office 365 User Guide

Getting Started with ControlPoint Searching for SharePoint Sites Managing SharePoint Objects Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

ControlPoint Left Navigation Panels

The standard ControlPoint left navigation frame consists of the following tabs:



·Search Hierarchy



ControlPoint dashboards provide graphical overviews of targeted data in your SharePoint environment.

SharePoint Summary Dashboard

The SharePoint Summary dashboard contains the following information: SharePoint Summary O365

·statistical information about your SharePoint farm

NOTE: This information is updated daily, when the ControlPoint application pool is restarted, typically after the ControlPoint Scheduler timer job has run.  If the Scheduler timer job is disabled, data retrieval begins when the first request is made to ControlPoint.

Statistical information comes from the following sources.



SharePoint Summary

If Discovery has been run, the data is taken from the ControlPoint Service (xcAdmin) database; if Discovery has not been run, the data is taken directly from SharePoint.

Site Collections Created in the Last 30 Days

The data is taken from SharePoint Search engine.

NOTE:  If for some reason Search engine is not configured to provide the data, the chart will not display.

Top Site Collections by Size

The data is taken from SharePoint. ControlPoint security trimming applies.  That is, for each site collection to which the logged in user does not have access, the chart displays the message  "Site Collection not available," but shows the size.

·quick links to some of ControlPoint's most powerful functionality

·links to Quest Support as well as ControlPoint user documentation on the Quest website.

If a ControlPoint operation is launched from the dashboard, you must select the object(s) on which to perform the operation using the Change Selection option.

To access the SharePoint Summary dashboard:

From Dashboards panel, choose Dashboards > Farm Summary.

Farm Summary Dashboard

GDPR Dashboard

If your organization is subject to General Data Protection Regulation (GDPR) compliance, the GDPR dashboard provides an overview of how your organization is using ControlPoint to manage regulation-sensitive areas of your SharePoint environment.  

GDPR dashboard statistics are populated based on usage of the following functionality:

·SharePoint Audit Settings

·Sensitive Content Manager

·ControlPoint Sentinel

To access the GDPR Dashboard:

From the Dashboards panel, choose Dashboards > GDPR Dashboard.

The GDPR Dashboard displays the following information:

·the Number of Site Collections in your tenant as of the last Full Discovery run.

·If your organization uses Sensitive Content Manager:

§Number of Active PII Audit Reports represents the number of Sensitive Content Manager jobs scheduled to be scanned.  

§Sensitive Objects Scanned in SharePoint shows the number of documents determined to contain sensitive content compared to all items scanned within a given month.

§the Sensitive Content Manager: ENABLED donut graph shows the following percentages:

oThe light blue section represents the percentage of site collections containing content for which at least one scan has been performed PLUS site collections that have at least one Active PII Audit Report.

NOTE: This percentage is also the number that displays inside the donut graph.

oThe medium blue section represents the percentage of site collections containing content for which at least one scan has been performed.

othe dark blue section represents site collections that have had no Sensitive Content Manager activity.

If you have never used Sensitive Content Manager, this section will always display 0%.

GDPR Dashboard No SCM

·If your organization uses ControlPoint Sentinel, Anomalous Events Detected represents the number of deviations in document views and downloads from individual users' "typical" daily usage patterns

·Sites with Auditing Enabled represents the percentage of site collections within your SharePoint tenant for which all audit settings are enabled.

NOTE:  If any of the site collection audit settings are not enabled  the site collection will not be counted in this percentage.

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