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Metalogix ControlPoint 8.1 - for Office 365 User Guide

Getting Started with ControlPoint Searching for SharePoint Sites Managing SharePoint Objects Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

Viewing a Scheduled Job's History

From the Schedule Monitor, you can view the run history of a scheduled job.  In the case of scheduled actions (including alerts), you can generate a ControlPoint Task Audit to view more detail about the job.

To view the history of a scheduled job:

·From the Schedule Monitor or Scheduled Jobs Report, click the job's Last Run link.

Schedule History LAST RUN LINK

·From a scheduled job's detail page, click the [View History] button.

The Schedule History includes the following information:

·Run Start date and time

·Run End date and time

·process Status (Started, Completed, or Failed)

·in the case of a Failed job, a Message citing the reason for the failure.

As shown in the example below, a separate entry exists for each run of a recurring job.  You can sort by either Run Start or Run End date by clicking the up/down arrows in the column header.

Schedule History DETAILS

To view a ControlPoint Task Audit for a completed action:

Click the link (Completed or Failed) in the Status column.

Schedule History TASK AUDIT

See also Auditing ControlPoint Administrator Tasks.

NOTE:  This link is valid for actions only (not Discovery or analysis jobs)

 

Canceling or Deleting a Scheduled Job

From the Schedule Monitor you can:

·cancel a running instance of a scheduled job

OR

·completely delete one or more scheduled jobs.  

NOTE:  If you delete a job that has already run, any history associated with the job will also be deleted.

REMINDER:  Delete and Cancel options are disabled if Auto Refresh is enabled.

To stop a running instance of a scheduled job:

NOTE:  You can only stop instances of jobs that are currently running, and this action does not delete either the job itself or any future instances of a recurring job.

1In the In the Select column, check the box beside each running job instance you want to stop.*

2Click [Stop Selected].

To delete one or more scheduled jobs:

1In the Select column, check the box beside each job you want to delete.*

2Click [Delete Selected].

You will be prompted to confirm the deletion before the operation is carried out.

To delete all scheduled jobs:

1Click [Select All].

2Click [Delete Selected].

You will be prompted to confirm the deletion before the operation is carried out.

*NOTE:  If you want to de-select currently selected jobs, click [Reset].

 

Updating Full Discovery and Scheduler Windows Jobs

As part of the initial configuration of ControlPoint Online, the following tasks are created in the Windows Task Scheduler on the server where ControlPoint Online is installed:

·the ControlPoint FullDiscovery job, scheduled by default to run once a day to populate the ControlPoint data cache.

NOTE:  The FullDiscovery job is disabled by default, and should be disabled if the ControlPoint Discovery Service will be used instead.

·the ControlPoint Scheduler Job, scheduled to run by default ever 10 minutes to check for and initiate the execution of operations scheduled via the ControlPoint Scheduler.

You can activate/deactivate and change the default start time and/or frequency with which these jobs run via the Schedule Monitor Windows Jobs view.

CAUTION:  Full Discovery and Scheduler are application-wide jobs.  Changing the start time and or/frequency will impact all of ControlPoint.

To update Full Discovery and/or Scheduler Windows Jobs:

1From the Schedule Monitor, select the Windows Jobs radio button.

2Click the Edit icon for the job whose schedule you want to update.

CP Online Windows Task UPDATE

3Update the Start date, time, and/or run frequency, as applicable.

4Click [Update].

Generating a Scheduled Jobs Report

The Scheduled Jobs Report provides the same information as the Schedule Monitor.

To generate a Scheduled Jobs Report:

1From the Manage ControlPoint panel, choose Schedule Management and Logging > Scheduled Jobs Report.

Scheduled Jobs Report PARAMETERS

If you want to change the default date range, enter or select a From "Next Run Date" and To "Next Run Date"

NOTE: Next Run Date identifies:

§the next date/time a Pending job is scheduled to run

§the last date/time a Retired or Inactive job ran

§the start date/time that an in-process job started running.

2Select one or more Status values from the list box.  Use the information in the table below for guidance.

NOTE:  You can select multiple status values using the [CTRL] or [SHIFT] in the conventional manner.  If you want to view all scheduled jobs for the specified date range, select All.

Status

Description

Pending

All jobs that are scheduled to run within the specified date range.

Pending jobs include:

·one-time jobs that have not yet run

AND

·recurring jobs that have not yet reached their End Date.

Running

All scheduled jobs that are currently running (as long as the specified date range includes the current date).

Cancelling

All running jobs for which the current instance is in the process of being cancelled.

Cancelled

All jobs for which the last running instance was cancelled.

Inactive

Jobs that are not currently active but were created or last ran during the specified date range.

Retired

Jobs that finished running within the specified date range.

Retired jobs include:

·one-time jobs that have already run

AND

·recurring jobs that have reached their End Date.

3If you want to further filter your results, use the information in the table below for guidance.

If you want to ...

Then ...

exclude site admin-specific  "sub-jobs" that are created when a scheduled job is created with the Create Reports by Selection Hierarchy box checked

Scheduler SELECTION HIERARCHY

check the Exclude Child Jobs box..

include only jobs of one or more specific types (Actions, Alerts, and/or Reports)

(all job types are included by default)

highlight the job type(s) you want to include in the Include Job Type(s) list box.

display only jobs whose name includes a specified text string

complete the Job Name Includes: field with a full or partial job name.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Schedule Monitor RESULTS

From Scheduled Jobs Report results you can view a job's run history.

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