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Metalogix ControlPoint 8.1 - for Office 365 User Guide

Getting Started with ControlPoint Searching for SharePoint Sites Managing SharePoint Objects Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

Nightly Full Discovery

As part of the initial configuration of ControlPoint Online, the nightly Full Discovery tasks is created in Windows Task Scheduler on the server where ControlPoint Online is installed.

If the ControlPoint Discovery Service is not configured, the nightly Discovery job is disabled by default, as are operations and parameters that rely on cached data collected by Discovery.

You can activate the Nightly Full Discovery task and change the default start time and/or frequency via the Schedule Monitor Windows Jobs view.

CP Online Windows Task UPDATE

The ControlPoint Application Administrators can, however, enable both the nightly Discovery job and the operations and parameters that rely on it or configure the ControlPoint Discovery Service.  

NOTE:  If the ControlPoint Application Administrator configures the ControlPoint Discovery Service, these Discovery-dependent operations and parameters will be enabled automatically.

See also Updating Full Discovery and Scheduler Windows Jobs.

Running Discovery from the ControlPoint Application Interface

A manual Discovery can also be run from the ControlPoint application interface, which can be useful:

·when you want to update the ControlPoint cache for specific site collections only without having to run a more resource-intensive Full Discovery.  

·for site collections that have been excluded from the Full Discovery process.  For example, exceptionally large site collections can greatly increase the Full Discovery run time. Site collections containing such sites may be excluded from the Full Discovery process and scheduled to run less frequently.  Details on how to exclude Web applications and/or site collections from Full Discovery can be found in the Metalogix ControlPoint for Office 365 Administration Guide.

NOTE:  You can run Discovery only on site collections for which you are a Site Collection Administrator.

To run Discovery from the ControlPoint application interface:

1From the Manage ControlPoint panel choose ControlPoint Management > Discovery.

Partial Discovery Online

2Use the information in the following table to determine the appropriate action to take.

If you want run a...

Then ...

Full Discovery

do not modify the Selection section.

REMINDER:  Only site collections for which you have Site Collection Administrator privileges will be included in the scope of the action.

Partial Discovery

select the site collection(s) on which you want to run Discovery, using the procedure for Changing Your Selection.

NOTE:  The Partial Discovery will include all site collections that you explicitly select, regardless of whether they have been excluded from the nightly Full Discovery process.

3Either:

§run the Discovery immediately (by clicking the [Run Now] button).

OR

§schedule the Discovery to run on a one-time or recurring basis (see Scheduling a ControlPoint Operation).  

 

The ControlPoint Interface

The ControlPoint interface employs a two-pane design. From the left (navigation) pane, you can select the SharePoint object(s) on which you want to operate and initiate the operation.  The right (workspace) pane is where the feature you choose is displaye

Whenever you log into ControlPoint or refresh your browser, the right pane displays a dashboard which includes:

·statistical information about your SharePoint farm

NOTE:  This information is updated whenever you log in, as well as whenever the ControlPoint application pool is restarted.  Data stays cached for sixty minutes.  If you log in again after sixty minutes, the data is refreshed.

 

Data

Source

SharePoint Summary

If Discovery has been run, the data is taken from the ControlPoint Service (xcAdmin) database; if Discovery has not been run, the data is taken directly from SharePoint.

Sites Created in the Last 30 Days

The data is taken from SharePoint Search engine.

NOTE:  If for some reason Search engine is not configured to provide the data, the chart will not display.

Top Site Collections by Size

The data is taken from the SharePoint Search engine. ControlPoint security trimming applies.  That is, you will see the top ten site collections that you have access to regardless of whether they have been configured for ControlPoint.

·quick links to some of ControlPoint's most powerful functionality:

§the Site Permissions Analysis, which lets you examine the permissions that users have for selected sites

§the Audit Log Analysis, which lets you view selected events written to the SharePoint Audit Log

§the Site Collection Storage Analysis, which provides storage statistics for selected site collections

§the Set User Direct Permissions action, which lets you grant users direct permissions to one or more SharePoint sites, lists/libraries, and/or items

§the Duplicate User Permissions action, which lets you copy the permissions of one SharePoint user to one or more others

§the Delete User Permissions action, which lets you delete SharePoint user permissions from one or more site collections/sites

·links to the Quest Customer Portal as well as ControlPoint user documentation on the Quest website.

If a ControlPoint operation is launched from the dashboard,you must select the object(s) on which to perform the operation using the Change Selection option.

CP Online Interface

 

Icons

ControlPoint uses the following icons to identify items that display in the left navigation pane.

Icon

Description

The SharePoint virtual Farm

A ControlPoint Search feature

See Also Searching for SharePoint Sites.

A grouping of SharePoint items (such as lists, groups, or users)

A SharePoint Site collection

NOTE: Icons for which you are not a site collections administrator will appear grayed out.

A Site collection's root site

A SharePoint Site or Subsite whose permissions are inherited from its parent

A SharePoint Site or Subsite whose permissions are unique (or not inherited)

OneDrive Site Collection icon

The node under which OneDrive (Personal) Site Collections are displayed.

OneDrive Site icon

A OneDrive (Personal) Site Collection

To optimize SharePoint Hierarchy load time, OneDrive site collections are excluded by default.  To use ControlPoint to manage these site collections, ControlPoint Site Collection Administrators must explicitly choose to include them.  (Keep in mind that doing so may significantly increase SharePoint Hierarchy load time, especially if there are a large number of OneDrive site collections in your environment.) Contact Quest Support for details.

A SharePoint List

NOTE:  Variations of this icon are used to represent different types of lists (Document Libraries, Calendars, Announcements, and so on).

SharePoint Users

SharePoint Groups

A ControlPoint value-added action

SharePoint 2013 Blue Icon

A SharePoint page

A ControlPoint value-added (Visual Analytics) analysis.

 

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