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Metalogix ControlPoint 8.1 - for Office 365 User Guide

Getting Started with ControlPoint Searching for SharePoint Sites Managing SharePoint Objects Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

Linking to SharePoint Pages and Other ControlPoint Analyses from Analysis Results

When run interactively*, from the results of most ControlPoint analyses, you can:

·open relevant SharePoint pages

·generate applicable ControlPoint analyses for the same scope and parameters.

Links to SharePoint pages always open in a separate browser window or tab.

Analysis Results LINK TO SP Page

Links to ControlPoint analyses may either open in a separate browser window/tab or in the current workspace, depending on the value of the Open drill-downs in new window .

Analysis Results LINK TO REPORT

* Generally, these links are not functional in analysis results that have been exported, although in some cases they may be.

Acting on Search or Data Analysis Results

From ControlPoint search or data analysis results, you can open a SharePoint page or initiate a ControlPoint action or another analysis for selected objects.

This feature can facilitate the performance of a variety of administrative tasks.  For example, you can generate a Site Permissions analysis to identify the users who have been granted permissions directly, then initiate the appropriate action (such as Add User to SharePoint Group).

To select objects on which to perform a ControlPoint action or analysis:

1Click the Select link for the object on which you want to act.

Select Analysis Result for Action

NOTE: To select all objects in the results list, click the Select All link in the Results header.

Selection Builder ALL

The Selection Builder opens in a separate window.

Selection Builder

NOTE:  If you want the Selection Builder to remain open in a static location in the browser window, click the Pin On icon ( ) in the upper left corner of the Selection Builder window.  To disable this feature, click Pin Off ( ).

2If you want to select additional objects, either:

§click the Select All link in the analysis results Select column for each additional item you want to add to the Selection Builder.

OR

§from within the Selection Builder, use the procedure for Changing Your Selection.  

3Choose the applicable SharePoint page or ControlPoint operation from the Selection Builder menu.

§Note that the rules for selecting objects from the left navigation pane apply here as well.  For example, only options that are appropriate for the selected object(s) are available.

Selection Builder options

NOTE: The Selection Builder will appear minimized until you click Restore ().  If you close the Selection Builder, your current selection(s) will be cleared.

 

Generating a SharePoint Summary Report

The SharePoint Summary report provides a comprehensive summary of the components (servers, services, Web applications, site collections, and sites) in the  SharePoint Online environment currently being managed in ControlPoint, along with various size  statistics.

You also have the option of including details about servers in your SharePoint farm—such as storage, performance, and usage statistics—which is collected from Windows Performance Monitor.  This option can, however, significantly increase the time it takes to generate the report.

NOTE:  For a server's details be included in report results, the ControlPoint Service account must have permissions to request status information from the server. Details can be found in the ControlPoint Administration Guide.

To generate a SharePoint Summary report:

From the SharePoint Hierarchy panel select the top node, then from the context menu or ribbon Home tab choose SharePoint Summary.:

Farm Summary Report CP Online PARAMETERS

Note that the View activity for: drop-down is disabled as it does not apply for this report.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

The SharePoint Summary consists of the following sections:

·a summary of farm components

·Servers and Services

Farm Components Summary

The top of the report displays the total number of servers, Web applications, site collections, and sites in the farm.

Note that the Total # of Sites includes root sites (whereas in the SharePoint Hierarchy, the number that displays in parentheses beside a site collection excludes the root site).

Servers and Services

If you chose to Show Servers Details, the Servers and Services section lists all of the servers in the farm, as well as all of the services currently installed on each server.  Storage, performance, and usage details also display.

NOTE:  Information reported varies, depending on the nature of the server.  For example, Web Requests are not relevant for a SQL server.  Depending on how WMI captures the information, if a statistic is irrelevant for the server, the value will display as either N/A or  0.

Web Applications

In addition to the Web application name and url, the Web Applications section displays the following statistics for each individual Web application, as well as aggregated totals for the entire farm:

·the number of:

§Site Collections

§Sites - which includes root sites and any subsites that have been created

§Lists - which includes both user-created (visible) lists and internal (hidden) lists, such as galleries, that are necessary for the functioning of the site, and

§Files - which includes web pages as well as documents

·Size, (in MB) - the total size of the Web application's content, which:

§does not include elements such as metadata, logs, free space, and other overhead

§is not the disk size of the content database

·If all site collections within a Web application have quotas:

§Free Space

§% Usage

NOTE:  If there are site collections within a Web application that do not have quotas set, "N/A" will display in the Free Space and % Usage columns.

·Number of Requests for the specified date or date range.

EXCEPTION:  If you have WSS only installed, only cumulative data is available.  For more detail, see Variations in Activity Data.

When expanded, the following information about each Web application's content database(s) displays:

·the corresponding IIS application pool and the source account that runs the application pool

·the name of both the content database and the server on which it resides

·the current number of site collections in the database, and

·the maximum number of site collections allowed in the database.

Service Application Associations  (SharePoint 2010)

If you are running SharePoint 2010, two additional sections are included in report results:

The Service Application Associations per Web Application section lists each Web application, along with the application Proxy Group to which it is mapped.  When expanded, each Service Application associated with the Web application is listed along with its Status.

The Web Applications Associated With Service Applications section lists each of the Service Applications that have been associated with one or more Web applications.  When expanded, all of the Web applications with which the Service Application is associated are listed.

 

Object Summary

The top of the report displays the total number of site collections and sites in the environment.

Farm Summary CP Online TOTALS

Site Collection Detail

The Site Collection Details section displays the following statistics for each individual site collection, as well as aggregated totals for the entire environment:

·the number of Sites, Lists, and Files in the collection

·the Size of the collection as well as Free Space and % Usage of allocated storage space.

 

Analyzing Site Collection Storage

The Site Collection Storage Analysis provides storage statistics for selected site collections, including:

·the distribution of storage among Web applications selected for analysis, and

·the number of top site collections (that is, site collections with the scope of your analysis using the most storage).  

To generate a Site Collection Storage Analysis:

1Select the object(s) on which you want to perform the analysis.

2Choose Storage > Site Collection Storage Analysis.

3Specify the parameters for your analysis.

Note that, in addition to the "standard" parameters, a Limit display to must be specified.  The value in this field (which is 10 by default, but may be changed), represents the number of sites using the most storage space that you want to examine more closely.  These sites are listed in a separate section at the bottom of the analysis results.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Storage Analysis RESULTS

The Site Collection Storage analysis consists of the following sections:

·Web Applications

·Size Distributions

·Storage Usage

·Top Site Collections

Web Applications Section

The Web Applications section lists the Web application(s) within the scope of your analysis, along with the following statistics for individual Web applications and cumulative totals:

·the number of site Collections, Sites, Lists, and Files.

·the Size, in megabytes (MB) of storage used.

NOTE:  Size includes content but excludes logs, metadata and other storage overhead.  It is not meant to reflect the size of the content database.  

When expanded, these statistics display for individual site collections, along with:

·the Content DB used by the site collection

·Quota in megabytes (MB)

·%Usage relative to the quota..

Storage Analysis WEB APPLICATIONS

Size Distributions and Storage Usage Sections

The Size Distributions section consists of a pie chart that depicts the size distribution among the Web applications within the scope of your analysis.  (If you generated the report for a single Web application, the chart will appear solid.)

The Storage Usage section consists of a bar chart that shows the amount of storage space used by each Web application relative to the Web application's quota.  

NOTE:  If a quota has not been set for the Web application, Used Space will not be captured.

Storage Analysis SIZE DISTRIBUTION

Top Site Collections by Size

This section shows statistics for the site collections using the most storage space. The number of site collections that display in this section is determined by the value you specified for Limit display to.

Storage Analysis TOP SITES

 

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