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Metalogix ControlPoint 8.1 - for Office 365 Administration Guide

Getting Started with ControlPoint Searching for SharePoint Sites Managing SharePoint Objects Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

The ControlPoint Task Audit

The ControlPoint Task Audit is an analysis tool that summarizes one or more of the ControlPoint actions that have been performed by administrators over a specified time period.

By default, the Task Audit report is accessible from the Manage ControlPoint panel.  An action-specific Task Audit Report is also displayed automatically after a ControlPoint action is carried out.

NOTE:  In a multi-farm installation, the Task Audit includes actions performed on both home and remote farms.

 

To generate a Task Audit:

1From the Manage ControlPoint panel, choose Schedule Management and Logging > ControlPoint Task Audit.

2Specify the following parameters for your analysis:

§Either

§Enter the StartDate and EndDate, or

§click the Calendar icon ()and select the date(s).

§(Optional)  If you want to search for a specific text string, complete the Search for field.  You can enter a full or partial:

§site name or url

§action name, or

§action description

For example, by entering the words "Site Theme" in the Search for field, your results will be limited to tasks that involved modifying a site theme.

Select an Administrator from the drop-down.  (If you want report results to include all administrators in the list, select <ALL>).

Note that the drop-down list includes only administrators who have performed a ControlPoint action within that farm.  

§Select a Task Type from the drop-down.

Task Type drop-down

NOTE:  The Task Type list is populated with the types of actions that have actually been performed by administrators.  For example, if a Delete User Permissions action has never been performed, it will not appear in the list.  If you want to include all available options in the report results, select <ALL>.

If you chose the Run Now, option, after the operation has been processed:

·a confirmation message displays at the top of the page, and

·a ControlPoint Task Audit is generated for the operation and displays in the Results section.

If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.

See also Auditing ControlPoint Administrator Tasks.

Information in the Task Audit Report

The Task Audit Report contains the following information for each task:

·the Task Type

·the username of the administrator that the task was Performed by

·the Date and time when the task was performed, and

·a summary of the parameters chosen for the action.

Task Audit Report RESULTS

When expanded, a more detailed description of a task displays, which lists:

·site collections or sites on which the action was carried out, and

·any special notes or errors (such as "Security is inherited - no processing is done").

Task Audit DETAIL

Note that:

·As with other ControlPoint analyses, only actions taken on sites you have permissions to manage within ControlPoint display in audit report results.

·Sites for which the administrator who performed the action does not have permissions to manage are not acted upon, and therefore are not captured in the audit report.

Viewing Logged Errors

The Logged Errors Report lets you view the contents of the ControlPoint Services (xcAdmin) database error log for a specified date range.  You can use this detail with guidance from Quest Support to diagnose potential issues in your environment.

To view logged errors:

1From the Manage ControlPoint panel, choose Schedule Management and Logging > Logged Errors Report.

2Select a Start date and End date representing the time period for which you want to view logged errors.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

Logged Error Report results contain a time-stamped entry for each error logged within the specified date range, followed by detailed error text.

Logged Error Results

Scheduling a ControlPoint Operation

The ControlPoint scheduler lets you set up ControlPoint operations to run in the background at a specified date and time, such as when system resource usage is low.  Depending on your ControlPoint permissions, you can schedule:

·an Advanced Search

·any ControlPoint analysis

·most ControlPoint actions

·a full or partial Discovery.

This feature is especially useful for:

·operations that might take a significant amount of time to complete (such as a an analysis run on a large farm)

·operations that you want to run during off-peak hours (such as moving an active site)

·enforcing corporate or regulatory policies (for example, by ensuring that user permissions are always set at the proper levels)

·analyses that you want to run and distribute on a regular basis (such as weekly site activity or storage usage).

Results of scheduled ControlPoint analyses can be sent to email distribution lists and/or posted to a SharePoint document library as a .pdf, an Excel formatted spreadsheet, or a csv file.  Individual data sets within analyses can also be saved as SharePoint lists for use in creating dashboards.

ControlPoint uses a different (typically larger) limit on the number of line items that can be returned when an analysis is run on a scheduled basis than when run interactively.  ControlPoint Application Administrators can, however, modify this limit.  

NOTE:  In a multi-farm installation, operations can only be scheduled for the home farm.

Scheduling a Recurring Analysis for Which a Specific Date Range or Time Period was Selected

If a ControlPoint analysis is scheduled to run on a recurring basis and includes a date range or time period, the ControlPoint scheduler will interpret it as a relative date range or time period (that is, relative to the date when the scheduled job is run).  The first time the scheduled job runs, the analysis will cover the date range specified in the Parameters section.  For subsequent job runs, the date range will be updated accordingly.

EXAMPLES:

·If you initiate an Audit Log analysis on a Monday for a date range that covers the the previous week, then schedule it to run on a recurring basis:

Schedule Date Range Example

§the first time the scheduled job runs, the analysis will include data for the first week in January (that is, the week you specified)

Schedule Date Range FIRST RUN

§the second time the scheduled job runs (at the end of the following week), the analysis will include data for the second week in January

Schedule Date Range SECOND RUN

§and so on.

·If you schedule a SharePoint Summary Report to run every 30 days, the analysis will include activity that occurred 30 days ending on the date the scheduled job runs, regardless of the date on which the report was initiated.

 

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