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Metalogix ControlPoint 8.1 - for Office 365 Administration Guide

Getting Started with ControlPoint Searching for SharePoint Sites Managing SharePoint Objects Managing Metadata Managing SharePoint User Permissions Data Analysis and Reporting Scheduling a ControlPoint Operation Saving, Modifying and Executing Instructions for a ControlPoint Operation Provisioning SharePoint Site Collections and Sites Using Sensitive Content Manager to Analyze SharePoint Content for Compliance Using ControlPoint Sentinel to Detect Anomalous Activity About Us

Setting User Direct Permissions

Set User Direct Permissions is a ControlPoint action that lets you grant users direct permissions to one or more SharePoint sites, lists/libraries, and/or items.  (The action will not, however, overwrite or replace any direct permissions a user may already have.)

NOTE:  If you want to add users to an existing SharePoint group, use the procedure for Adding Users to SharePoint Groups.

To set user direct permissions:

1Select the object(s) to which you want to grant user permissions.

2Choose Users and Security > Set User Direct Permissions.

3Complete the Parameters section as follows:

a)For Set Permissions for User(s), select the user(s) for whom you want to set direct permissions.

b)In the Permission Level (Direct) drop-down, select a level from the list.

Permission Level drop-down

NOTE:  All custom permissions levels that are currently assigned to at least one user within the scope of your selection display in the drop-down.  (In a multi-farm environment, this list is populated from the permissions of the home farm.)  If you want to assign a custom permissions level that has been defined for a site collection but either is not currently in use or exists only on a remote farm, you can type it into the drop-down.  

c)If your selection includes one or more sites and you want the permissions to be applied to all lists within the site(s) that have unique permissions, check the Propagate to All Lists with Unique Permissions box.

d)If you have checked the Propagate to All Lists with Unique Permissions box and want the permissions to be applied to all items within the list(s) that have unique permissions, check the Propagate to List Items box.

NOTE:  The "Propagate" options do not apply to lists that you selected explicitly.  If you want to include items within explicitly-selected lists, use the Include Children or Choose option in the Selection panel.  See also Selecting List Items on Which to Perform a ControlPoint Operation.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

If you chose the Run Now, option, after the operation has been processed:

·a confirmation message displays at the top of the page, and

·a ControlPoint Task Audit is generated for the operation and displays in the Results section.

If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.

See also Auditing ControlPoint Administrator Tasks.

Deleting User Permissions

Delete User Permissions is a ControlPoint action that lets you delete SharePoint user permissions from one or more site collections/sites.  You can also choose whether to:

·delete the user's entry from the selected site(s) (so that they no longer appear in the site's All People list)

·delete alerts associated with the user

·delete the user's My Site site collection, and/or

·reassign a user's permissions to one or more target users before performing the deletion

EXCEPTION:  You cannot reassign Site Collection Administrator privileges using this action.

CAUTION:  Deleting Users from SharePoint Groups

The Delete User Permissions action will remove the selected user(s) from SharePoint groups in which they are listed as a member.  Because groups are defined at the site collection level and may be used anywhere in the site collection, if you are performing the action on one or more individual sites that includes groups that are used elsewhere in the site collection, the user(s) will lose permissions on unselected sites within the collection as well.

NOTE:  This action does not remove users from Active Directory groups.  Therefore, if a user is granted permissions via an Active Directory group, those permissions will not be impacted.

Deleting Permissions from Lists, Folders, or Items with Unique Permissions

When user permissions are added to a list, folder, or item that has unique permissions, SharePoint automatically creates an entry for the user on its first non-inherited parent object and assigns a permissions level of “Limited.”  This entry will be deleted only if that parent object is included in the scope of the action.  If the parent object is not included in the scope, the following message will display in the Task Audit:

User [user_name] permissions cannot be removed from [object_type] [object_name].  Go to the first non-inheriting parent [object_type] to remove this permission.

To delete the permissions of one or more users:

1Select the object(s) from which you want to delete permissions.

2Choose Users and Security > Delete User Permissions.

3For Delete All Permissions for User(s), select the user whose permissions you want to delete.

NOTE:  Delete User Permissions is one of the ControlPoint actions that can be performed on unvalidated users.   (For example, you can delete the SharePoint permissions of a user that you know has been removed from Active Directory or alternate authentication provider database.)  However, any individual user(s) entered into the Reassign Deleted Permissions to People Picker must be validated.

4Specify the remaining parameters as appropriate.  Use the information in the table below for guidance.

If you want to ...

Then ...

remove the user(s) from the site collection's People and Group list

check the Delete User Entries from the Site Collection box  .(If you leave this box unchecked, permissions will be deleted but user entries will remain in the People and Groups list).

NOTES:  

·If a user was granted permissions only through an Active Directory group, that user may have an "invisible entry" in the site collection's People and Group list.  This action will remove that entry.  

·If the Delete direct permissions only is selected, this option becomes disabled.  The removal of a user from the site collection would remove all of that user's permissions, including those granted through membership in SharePoint groups.

remove only direct permissions and retain permissions granted through SharePoint group membership

check the Delete direct permissions only (Leave group permissions intact) box.

NOTE:  If Delete User Entries from the Site Collection is selected, this option becomes disabled.  Removal of a user from the site collection would remove all of that user's permissions, including those granted through membership in SharePoint groups.

reassign the permissions of the user(s) to be deleted to one or more other users

a.Check the Reassign Deleted Permissions to box.

b.Select the user(s) to whom you want to copy the permissions.

NOTE: If you entered the name of more than one user in the Delete Users field, the permissions of every one of those users (if different) will be reassigned to the target user.

delete the user My Site site collection(s)

check the Delete My Sites box.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

If you chose the Run Now, option, after the operation has been processed:

·a confirmation message displays at the top of the page, and

·a ControlPoint Task Audit is generated for the operation and displays in the Results section.

If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.

See also Auditing ControlPoint Administrator Tasks.

NOTE:  If you chose to reassign permissions, the delete action will not be carried out unless the permissions are successfully reassigned.

 

Duplicating a User's Permissions

Duplicate User Permissions is a ControlPoint action that lets you copy the permissions of one SharePoint user to one or more others.  Permissions can be copied for multiple site collections in a farm or Web application, or for individual site collections and sites.

EXCEPTIONS:  You cannot duplicate Site Collection Administrator privileges using this action.  You also cannot duplicate permissions that were granted via an Active Directory group (as an alternative, you can simply add the new user(s) to the Active Directory group).  

All of a user's permissions for a site collection, including any unique permissions for sites, lists, and libraries, and items are copied. .

NOTE:  If your ultimate goal is to delete a user after copying his or her permissions to another user (for example, if the user is leaving the department or company and is being replaced by someone else), you can do so as part of the procedure for Deleting User Permissions.

To duplicate a user's permissions:

1Select the site(s) for which you want to duplicate permissions.

2Choose Users and Security > Duplicate User Permissions.

3Complete the Parameters section as follows:

a)For Model User Name, select the user(s) whose permissions you want to duplicate.

NOTE:  Make sure that the permissions of the user you want to use as the model are appropriate for the target user(s).  Remember that you can review the permissions of the model before continuing.  If you entered the name of more than model user, the permissions of every one of those users (if different) will be assigned to the target user(s).

b)For Duplicate Permissions To, select the target user(s).

c)If you want permissions of the model user(s) to replace those of the target user(s), check the Delete existing permissions from target box.

NOTE:  If you leave this box unchecked, model user permissions will be added to any existing permissions.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

If you chose the Run Now, option, after the operation has been processed:

·a confirmation message displays at the top of the page, and

·a ControlPoint Task Audit is generated for the operation and displays in the Results section.

If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.

See also Auditing ControlPoint Administrator Tasks.

 

Adding Users to SharePoint Groups

Add Users to SharePoint Groups is a ControlPoint action that enables you to add one or more users to existing SharePoint groups.

To add users to SharePoint groups:

1Select the object(s) for which you want to add users to groups.

2Choose Users and Security > Add User to SharePoint Group.

3Select the SharePoint group(s) to which you want to add users as follows:

a)From the Available Items list, select the group(s) to which you want users and move them to the Selected Items list.

Note that all groups defined for the entire site collection display beneath the root site. Groups with unique permissions also display beneath the site granting those permissions. By default, groups will display in this list if they have been assigned at least one permissions level.  ControlPoint Application Administrators can, however, configure ControlPoint to display groups that do not have an associated permissions level.  Details can be found in the ControlPoint Administration Guide.

Add User to Groups CUSTOMIZE

b)When you have finished adding groups to the Selected Items list, click [Apply].

4In the Parameters section Choose User(s) field, select the user(s) that you want to add to the group(s).

5If you want to remove any user direct permissions from objects for which the selected group has permissions, check the Remove matching direct permissions box.

NOTE:  Direct permissions for any objects within the scope of the action for which the selected SharePoint group does not have permissions will be retained.

Now you can either:

·run the operation immediately (by clicking the [Run Now] button)

OR

·schedule the operation to run at a later time or on a recurring basis.

OR

·save the operation as XML Instructions that can be executed at a later time.

If you chose the Run Now, option, after the operation has been processed:

·a confirmation message displays at the top of the page, and

·a ControlPoint Task Audit is generated for the operation and displays in the Results section.

If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.

See also Auditing ControlPoint Administrator Tasks.

 

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