Metalogix Content Matrix 8.9 - SharePoint Edition User Guide

Create SharePoint Folder

You can create a new SharePoint list via Metalogix Content Matrix under an existing list or library (or within an existing folder) as long as the connection type is not read-only..  If folder creation is not valid for the connection type, the option will be disabled.

 This option is only available when Advanced Mode is enabled.

To create a new SharePoint folder:

1.Navigate to the SharePoint Document Library, List, or Document Folder under which the new folder should be created.

2.Right-click and choose Create Folder.

3.Complete the Create Folder dialog.  

Note that the Folder Type drop down allows you to select the content type with which to create the folder. if only one content type exists on that list/library/folder, the option will be grayed out. There is also a check-box option to overwrite any existing folder that uses the same folder name at the level the folder is being added.

4.After completing the dialog, click [OK].

The new folder now displays in Explorer View.

Deleting a SharePoint Object

You can delete a SharePoint object via Metalogix Content Matrix as long as the connection type is not read-only. SharePoint objects that can be deleted via Metalogix Content Matrix are:

·SharePoint Sites

·SharePoint Lists

·SharePoint Document Folders

·SharePoint Documents

·SharePoint List Items

If the action is not valid for the connection type, it will be disabled.

NOTE:  Document versions and list item versions cannot be deleted via Metalogix Content Matrix.

To delete a SharePoint Object:

1.Select the SharePoint object to be deleted.

NOTE:  Depending on the type of object, this may be in the Explorer View or in the Items View.

2.Either:

§Press the Delete key on the keyboard.

§Right-click on the object and choose Delete [Object].

You will be prompted to confirm the action before continuing.

Comparing SharePoint Objects

Metalogix Content Matrix can compare SharePoint sites and lists for differences, including sites and lists between live sites and database connections. The comparison action lists any new, deleted, edited, or missing items between the two locations, gives the specific location for each file, and identifies the basic nature of the difference(s).  

You can, for example, compare a development site with a production site to determine whether the content matches or there are any updated differences between the two.

A compare can be done within SharePoint sites, lists, or folders, but not within items. However, the compare action itself runs down to the item level, and Metalogix Content Matrix shows results for everything under the selected node.

NOTE: A compare is only possible between lists of the same type. For example, two "Shared Documents" lists can be compared, but a "Shared Document" list cannot be compared to an "Announcements" list. This is not the same for sites. Any site type can be compared to any other site type. For example, a "Team Site" can be compared to either another "Team Site" or to a "Publishing Site."

 This option is only available when Advanced Mode is enabled.

To compare SharePoint objects:

1.In the Explorer View, select the site, list or folder that you want to use as the base for the comparison.

2.Right-click and choose Compare <Object>.

3.In the Compare <Object> dialog, under To, navigate to the site/list/folder that you want to make a comparison with.

NOTE: If you want to change the base location (site or list node) of the comparison, click [+ Show Explorer] to switch to a tree view from which a new comparison base node can be selected. To return to the “To” tree, select [– Hide Explorer].

4.On the right side of the dialog, select the appropriate Compare options.  Use the information in the following table for guidance.

5.After all the desired options and filters have been set, click [OK].

A status box displays the progress of the comparison between the selected objects. In the bottom left corner of the status box, results of the compare display, including the number of completions and some differences that may have been detected.

6.To display a “live view” of the operation log, click [Details>>].

The compare log contains useful information, such as:

§time copied,

§item name,

§item type,

§source and target locations of items,

§status of the item, and

§the nature of the difference(s).

Working with SharePoint Object Comparison Results

Differences in the log are marked, both with color and by icon, which help you quickly determine, at a glance, discrepancies between the base and target sites/lists/folders/items, along with information to help resolve these differences.  The significance of icons and color is described in the following table.

To view more detail about an individual object:

1.Select the object for which you want to view detail.

2.Either:

§Double click the object

OR

§Right-click and choose View log item.

NOTE:  You can also copy any selected results to the clipboard, and paste them into another application.

To navigate to the source or target location of an object:

1.From the log, select the object to which you want to navigate.

2.Right-click and choose either:

§Navigate > to Source (to display the source-side object in the left side of the Explorer View).

OR

§Navigate > to Target (to display the target-side object in the right side of the Explorer View).

3.When finished with the log, click [Close].