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Metalogix Content Matrix 8.8 - SharePoint Edition User Guide

Introduction Entering the License Key Content Matrix Console End User Interface Enabling Advanced Mode Connecting to SharePoint Preparing for a Migration How Content Matrix Handles Various SharePoint Components Initiating a Migration Configuring Copying Options Saving or Running a Migration Action Copying SharePoint Objects as a Separate Action Self-Service Migration Incremental Migration Log Files Using PowerShell with Content Matrix
Configuring PowerShell for Use with Content Matrix
Registering Metalogix Command DLL Files Adding PowerShell Snap-Ins for the Application Framework Content Matrix PowerShell Commandlet List
Metalogix.System.Commands Metalogix.SharePoint.Commands Metalogix.Jobs.Reporting.Commands Metalogix.SharePoint.Migration.Commands
Modifying Content Matrix Configuration and Settings Configuring Content Matrix for Distributed and Self-Service Migration Frequently Asked Questions
DB_Owner Permission Migrating with the Fabulous 40 Templates Item Count Discrepancies Keyboard Shortcuts License Key Troubleshooting Determining the Status of a Migration Running in the Background MySite and User Profile Migration Issues Optimal Setup for Best Performance Using Proxies, Load Balancing or Alternate Access Mappings Troubleshooting the Extensions Web Service Installing the Extensions Web Service on Specific Systems Extensions Web Service Installation Files Using Older Versions of the Extensions Web Service Preserving IDs when Migrating a Custom List as a Folder Migrating JavaScript Migrating Site Variations Migrating with SharePoint 2010/2013/2016 Document IDs Changing a Job Configuration for Multiple Files SharePoint 2003 Version Migration Limitations SharePoint 2013 and 2016 Site Collection Creation Issue Job List Database fails to Load After Upgrade Customized Wiki Page Web Part Zones Not Being Migrated Preserving SharePoint List Item IDs with a CSOM Connection Type Retrying Failed Document Copies to O365 CSOM Connections Migrating Content When the Source Custom List Template is Missing Are SharePoint Online Migrations Throttled? What to Expect when Migrating with StoragePoint on the Target Migration Error Message 'There was an Error Reading from the Pipe: The Pipe has been Ended (109, 0xd6)' How do I Remove Items from My Azure Blob Storage Account? Azure Batches Getting Stuck Supported Nintex Actions for SPO Migration "Insufficient Credentials" Message Connecting to Modern Team Site Using Web Browser Authentication Error Making a Browser-Based Connection with PowerShell Console Open
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Deleting a Distributed Migration Job

1.From the Manage Queue dialog, select the job that you want to delete from the Distributed Migration Job list. The row selector icon and the highlighted row indicates the selected row.

NOTE: Only jobs with a status of Queued or Done can be deleted. Deleting a job from the queue will not remove or delete any of the logging information that has already been sent to the main Job list for the Agent Database.

2.Click Delete Job.

(If the button is disabled, check that the selected job has a status that is either Queued or Done.)

A dialog will display asking you to confirm the deletion.

Copying SharePoint Objects as a Separate Action

Many migration actions can be performed as a separate action after the initial migration is performed.

The following objects and settings can only be copied as a separate, post-migration task:

·Alerts

·Audiences

·Email Notification Settings

·List Views

The following objects and settings can be copied both as part of a full migration or as a separate action:

·Content Types

·Web Parts

·Users

·Groups

·Permissions

·Permissions Levels

·Master Page Gallery

·Site Collection settings

·Navigation settings

Copying Alerts as a Post-Migration Task

Metalogix Content Matrix can copy:

·Site, list, and item level alerts to SharePoint on-premises targets

·Site and list (but not item) level alerts to SharePoint Online targets

Advanced Mode Icon  This option is only available when Advanced Mode is enabled.

Alerts can be copied only as a separate, post-migration action, using the context (right-click) menu, or by creating a job/batch file.

NOTE: It is recommended that alerts not be migrated within five to ten minutes of the site, list or item being migrated to the target. This is to avoid the risk of having SharePoint send out any unnecessary email alerts regarding any modifications (migrations) that may have been made.

Connection icon

For SharePoint on premises targets:

Alerts cannot be copied to or from any SharePoint site that is using the Native Web Service (NWS) connection type, because its methods cannot properly fetch, copy, or paste the necessary alerts data.  When using another connection type, such as a Database connection or an Object Model connection through the local connection or the Extensions Web Service, the migrating user (or the Web Service account) must have access to the alerts either in SharePoint or through the database.

For SharePoint Online targets:

·Alerts can only be copied using the Azure Migration Pipeline, to which your SharePoint Online target environment must be connected. Metalogix Content Matrix must also be configured to support the use of the Azure Pipeline for migrations. Refer to the PDF document entitled Metalogix Content Matrix Performance Optimization Guide Including PowerShell for Metalogix Content Matrix configuration requirements.

If your scope includes lists not supported by the Azure Migration Pipeline, the migration of alerts for the unsupported lists will fail.

·Target objects (site, list, and item) must have the same ID on the target as they do on the source (which means that, as part of the migration, the option to Preserve IDs on items/folders must have been checked on the List Content Options dialog).

To copy alerts as a post-migration action:

1.In Explorer View, select the source site, list, or item from which you want to copy alerts.

EXCEPTION: The migration of alerts for individual items is not supported for SharePoint Online targets.

2.Select the target object to which you want the alerts copied.

3.Right-click, and choose Copy [Object].

NOTE:  Item level alerts can only be copied one at a time.

4.Select the target object to which you want to copy the alerts, right click and choose Paste Site Objects > Alerts.

5.On the Configure Alert Coping Options dialog, check the applicable option(s):

§Recursively Copy Alerts for all Child Sites - This will copy alerts for all sites and lists recursively down through any content, within the scope of the migration. Item level alerts are not included in this option.

§Recursively Copy All Item Alerts - This will copy all item level alerts recursively down through any content, within the scope of the migration.

§If the target is SharePoint Online, the following additional options display:

§Use Azure Office 365 Upload - This option is checked and grayed out by default, as it is currently the only supported method for migrating alerts to SharePoint Online.

If you attempt to migrate alerts to SharePoint Online and the Azure Migration Pipeline is not configured, the operation will fail.

§Encrypt Azure Migration Jobs - If you want migration job manifest files encrypted, check this box.

Configure Copy Alerts Option

Now you can save or run the action.

Alert Migration Error Handling

When copying alerts Metalogix Content Matrix will check to see if the user already exists on the target. If the user the alert is assigned to does not exist on the target, then Metalogix Content Matrix will try to copy that user to the target before the alert is copied. If for some reason the user cannot be copied to the target an error message will be placed in the log file.

In the case that alerts are not turned on, in the target SharePoint server, Metalogix Content Matrix will give the following error:

Exception thrown: Server was unable to process request. ---> Alerts have been turned off for this virtual server. For assistance, contact your server administrator.

To resolve this issue, activate the alerts feature on the target SharePoint server, and try the migration again.

Copying Audiences as a Post-Migration Task

Metalogix Content Matrix can copy audiences if:

· You are copying to a full, on premise version of SharePoint

NOTE: References to Distribution/Security Groups will be preserved as long as the source and target systems are running the same version of SharePoint and are both using the Active Directory (AD). References to SharePoint Groups will always be preserved as long as the groups themselves have been copied to the target.

AND

·The Target Type is "Farm" or "Web App"

NOTE:  Audiences do not exist in WSS 2.0, WSS 3.0, or SharePoint Foundation.

Advanced Mode Icon  This option is only available when Advanced Mode is enabled.

References to Distribution/Security Groups will be preserved as long as the source and target systems are running the same version of SharePoint and are both using the Active Directory (AD). References to SharePoint Groups will always be preserved as long as the groups themselves have been copied to the target.

Connection icon

The source and target farms must use an Object Model (OM) connection (through the local connection or the Extensions Web Service), in order to map references to audiences between servers.

NOTE:  Because an OM connection cannot be made to an SPS 2003 or Office 365 source, their audiences cannot be copied.

Prerequisites for Copying Audience

In order to copy audiences, the migrating account must have permissions to manage audiences.  Refer to the following Microsoft TechNet articles for details:

·For SharePoint 2007 (personalization services): https://technet.microsoft.com/en-us/library/cc263168(v=office.12).aspx

·For SharePoint 2010 (User Profile Service): https://technet.microsoft.com/en-us/library/ee721065(v=office.14).aspx

·For SharePoint 2013 (User Profile Service): https://technet.microsoft.com/en-us/library/ee721057.aspx

It is also recommended that It you migrate MySites before copying and  compiling audience memberships, because User Profiles (which are copied as part of a MySite migration), can then be added to the audiences, so when the audiences are compiled into audience memberships they will have the MySites User Profile data added to these memberships as well.

If MySites are not copied first, and the audiences are compiled before the MySites are migrated, then a second compiling of audiences would be necessary after MySites are migrated, so that the User Profile data of the MySites can be added into the audiences and compiled into audience memberships.

To copy Audiences as a post-migration task:

After audiences are copied over, a compilation of them will need to be done in order to get the audience membership. Metalogix Content Matrix also can run this compilation as a part of the audience copying process, so that it doesn't have to be done separately.

1.In Explorer View, navigate to the source Farm or Web App node that you want to copy audiences from.

2.Right-click, and choose Copy Farm Audiences.

Copy Farm Auditences Menu Option

3.Select the desired target server node.

4.Right-click and choose Paste Audiences.

5.In the Configure Audience Copying Options dialog select the appropriate How should existing audiences be handled? option.  Use the information in the following table for guidance.

Configure Audience Copying Options

If you want to …

Then …

delete all audiences that exist on the target site prior to migration

select Delete all existing audiences.

delete only audiences on the target that have the same name as an audience that is being copied.

select Overwrite existing audiences.

only copy audiences that do not already exist on the target.

select Preserve existing audiences.

NOTE:  If audience with the same name already exists on the target, it will not be copied from the source.

6.If you want Metalogix Content Matrix to do a compilation of the audiences in order to populate audience memberships, check the Start audience compilation after migration box.

NOTE:  If this option is left unchecked, audience memberships will not be populated. The audience compilation would then need to be started manually], or through a subsequent audience  migration action.

7.Select any other desired migration options from the General Options tab.

Now you can save or run the action.

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