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Metalogix Backup for SharePoint 6.5.1 - User Guide

Product Overview Getting Started Configuring Metalogix Backup for SharePoint Reviewing backup status Backing up and restoring farm components Restoring granular objects

Archiving backup sets

While Metalogix Backup for SharePoint does not offer backup set archiving functionality, you can archive older backup sets using Windows Explorer or any other file management tool. When you archive a backup set, you can move the backup set to another disk, allowing you to conserve space on your backup disk and archive the backup set for the future.

Archived backup sets continue to appear in the Metalogix Backup for SharePoint Management Console, but you cannot review or restore the contents of those sets. If you need to access the contents of an archived backup set, you must import the set. For more information about importing a backup set, see Importing backup sets.

Each backup set in the backup set location is stored in a folder with a unique name. The name is based on the name of the backup set and a time stamp.

How do I archive a backup set?

You can use Windows Explorer or any other file management tool to archive backup sets. You do not use the Metalogix Backup for SharePoint Management Console to archive backup sets.

To archive a backup set

1.Open Windows Explorer or any other file management tool.

2.Access the directory that contains your backup sets.

3.Use the file management tool to copy that directory to another location.

4.In the Metalogix Backup for SharePoint Management Console, delete the operation that uses the backup set.

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NOTE: The Management Console also deletes the original copy of the backup set directory.

Importing backup sets

You can import a backup set that you have removed from Metalogix Backup for SharePoint. When you import a backup set, you make it available for Metalogix Backup for SharePoint to use for backup and restore operations.

You might import a backup set in the following cases:

·Reinstating an archived backup set to review or restore its contents.

·Moving a backup set to a new installation of Metalogix Backup for SharePoint.

When you import a backup set from a differential backup, you must ensure that you also import the associated full backup.

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TIP: If you import a backup set created by Metalogix Backup for SharePoint 5.0 that includes a farm component backup, Metalogix Backup for SharePoint only successfully imports full backups. It does not successfully import backup sets that include differential backups of farm component backups. Both full and differential backups are imported from granular backups and are imported for all backup sets and all backup types created by Metalogix Backup for SharePoint 3.1 and newer.

How do I import a backup set?

Use the Import Backup Sets dialog box to import a backup set. When you import backup sets, you copy all of the backup sets that you want to import into a single directory. In the Import Backup Sets dialog box, you specify that directory as a UNC path and Metalogix Backup for SharePoint imports every backup set in the directory.

If the repository database includes information about a backup set that you import, Metalogix Backup for SharePoint updates the repository database with the new information.

To import backup sets

1.Using the Windows Explorer or another file management tool, move all of the backup sets you want to import into a single directory. Note the UNC path of this directory.

2.In the Metalogix Backup for SharePoint Management Console, select Granular Restore.
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3.Click File > Import Backup Sets.
Toolbar_File_Import_Backup_Sets
Or Click the Import and Mount tab from the right hand top toolbar, and then select Import Backup Sets.
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4.In the Import Backup Sets dialog box, do one of the following:

oSelect the location that contains the backup sets to import from the Backup Set Location drop-down list.

oClick Manage Locations, then in the Backup Service Preferences dialog box, specify a new backup location, then select that location from the Backup Set Location drop-down list.
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5.Click Import. Metalogix Backup for SharePoint imports all backup sets from the specified location.

Data grooming

Metalogix Backup for SharePoint can automatically delete (groom) backup sets based on configured parameters, saving disk space for newer backup sets. Backup sets are groomed based on how many sets already exist, or based on how old the sets are.

If Data Grooming is enabled, Metalogix Backup for SharePoint will look for backup sets to delete from the repository and disk once a day, at the configured time. If an expired set is found, it will be deleted at that time.

If a full backup is older than the maximum retention time in days but is associated with a differential backup that is within the permitted date range, the full backup will not be groomed.

Data grooming preferences can be configured separately for each farm in the Management Console, Management Service Preferences. Grooming options for scheduled backup jobs are also configured here.

It is also possible for Metalogix Backup for SharePoint to keep a specific number of good backups, no matter their age. For more information about setting the Management Service Preferences, including grooming, see Defining the Management Service preferences. For more information about configuring grooming for a scheduled backup, see Specifying backup schedule grooming.

When enabling data grooming, it is best to schedule it to for a non-peak time when it will not interfere with your enterprise network, as data grooming can be a processor and disk-intensive process.

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TIP: Metalogix Backup for SharePoint can use Tivoli Storage Manager (TSM) to store backup set content. If you enable data grooming for a backup set that Metalogix Backup for SharePoint stores in TSM, Metalogix Backup for SharePoint removes references to the data in Metalogix Backup for SharePoint. In addition, Metalogix Backup for SharePoint sets the data objects to Inactive in TSM. Metalogix Backup for SharePoint does not automatically delete the data itself. If you need to delete the data from TSM, you should use the TSM management tools to do so. For more information about using TSM, see Learning about Tivoli Storage Manager.

How do I enable data grooming?

The Metalogix Backup for SharePoint Management Service Preferences dialog box is used to configure data grooming.

To configure the Data Grooming preferences

1.In the Metalogix Backup for SharePoint Management Console, do one of the following:

oClick the name of the farm whose data grooming preferences you want to set, then click Tools > Preferences.
Toolbar_Tools_Preferences

oClick the name of the farm whose data grooming preferences you want to set, then click the Preferences icon in the small top banner.
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oIn the left pane, click Configuration, then click the name of the farm whose data grooming preferences you want to set.
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2.In the Metalogix Backup for SharePoint Preferences dialog box, click Management Service.
ConfigWizard_Grooming

3.In the Grooming area, select or clear the Delete backup sets from repository check box. If you select the check box, you should also set the number of days before the data expires and the time on the Management Service computer when the Metalogix Backup for SharePoint Management Service checks for expired backup sets. Furthermore, you may wish to specify the maximum number of log files to retain.

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NOTE: Console logs will only be deleted after the scheduled grooming time has passed and the console has been closed and reopened.

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4.Click OK to close the dialog box and save the changes you made to the data grooming settings.

Importing a Repository Database

You can consolidate operational data from one or more Repositories into your current Repository by importing the data from those repositories. All types of operational data related to backups and restores of components and granular objects from the imported Repository will be copied to the current Repository and will be displayed in the Management Console. System information and preferences in your current environment will not be affected.

Steps to import a Repository database

1.Open the Management Console.

2.From the File menu, click Import Repository.

Import_Repository_File_Command

3.The Import Metalogix Backup Repository dialog appears.

Import_Repository_Dialog

4.Enter the following information:

a.Farm - For Import a Repository you need to put the Repository name, SQL Server and the authentication credentials (Windows/SQL account). Additionally, if more than one Farm is added in the Console, it is necessary to select the corresponding Target Farm.

Import_Repository_Dialog_TargetFarm

b.Repository - the name of the repository database that will be imported

c.SQL Server - The name of the SQL Server instance that contains the Repository database to be imported. You can click Browse to locate the SQL Server if needed.

d.Authentication - The credentials needed to access the Repository database. The default authentication method uses the Current Windows Account. If you prefer to use the SQL Server authentication, enter the Login and Password.

5.Click Test to validate the connection to the Repository to be imported. If the connection is successful, a confirmation dialog appears. Click OK to accept the confirmation.

Import_Repository_Test

6.Click Import to proceed complete the operation, or click Cancel to exit.

Illustrated Example of Importing a Repository Database

The before and after scenarios of importing a Repository Database are illustrated below:

Viewing Data in the Management Console

1.Assume that you started with a default repository called Metalogix_BackupRepository in which two operations are present. The operations are displayed in the Management Console as shown below:

Import_Repository_Console_Before

2.Assume that you imported data from a repository called Metalogix_BackupRepository_copy1 which has multiple operations. The operations from both repositories are displayed in the Management Console as shown below:

Import_Repository_Console_After

Viewing Repository Data in the SQL Server database

1.Expand the Metalogix_BackupRepository database and locate the cdb_mount_operations table. An SQL query can be used to verify the two operations exist.

Import_Repository_DB_Before

2.After importing the Metalogix_BackupRepository_copy1 repository, the data is added to the Metalogix_BackupRepository repository. An SQL query can be used to verify the multiple operations that are now available.

Import_Repository_DB_After

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