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Metalogix Archive Manager for Files 8.1.1 - Administration Guide

About the documentation Enterprise Manager – Common Part
How to manage more Archive Manager servers Restrictions tab Settings tab Scheduler tab Archive tab Post Processing tab Statistics tab System context menu
Other functionality Addendum

How to mark for deletion versions created during a specific time period

1.Click on the Archive tab.

2.Locate the desired folder in the left pane and right-click it.

3.In the context menu, select Mark for deletion and then Advanced.

d-advanced

4.In the Mark for deletion window, select the Mark for deletion versions created between switcher and then specify the desired time period. Click OK.

e-mark for deletion

NOTE: In this window you may also choose to mark for deletion several oldest versions or several most recent versions.

 

How to retrieve a specific version/shortcut

 

In some cases you may want to replace shortcut(s)/file(s) residing in a folder with a specific shortcut/version. Since Archive Manager for Files keeps the existing structure of disks and folders, this can be done even recursively. To replace shortcut(s)/file(s) residing in a folder with a specific version/shortcut:

 

1.Click on the Archive tab.

2.Locate the desired folder and right-click it.

NOTE: Specific version retrieving can be done also for a single file (see the section “How to retrieve a desired version of a file”).

3.In the context menu, select Get version.

f-get version

4.In the Get version window you may specify your requirements as follows:

You can retrieve the Latest version, Previous version or select the Version number switcher and enter the desired version in the adjacent text box (the digit 1 stands for the 1st, i.e. the oldest version).

IMPORTANT NOTE: In the case that the desired version does not exist, no replacement will be made.

g-settings

·Select the Replace shortcuts check box, should you wish to replace Archive Manager shortcut(s) of the folder with the version having been specified.

·Select the Replace files check box, should you wish to replace file(s) of the folder with the version having been specified in the text box.

·Select the Restore deleted files check box, should you wish to retrieve specified version even for files deleted from the folder.

For all the above mentioned options: If you wish to get shortcut(s) only, select Get shortcut(s) only by clicking on the switcher button; in the case that you wish to get file(s), switch to Get file(s) by clicking the button.

Select the Recursively check box to apply the defined operation to subfolders, too.

In the Run in x threads box you may specify the number of threads you wish to run – the more threads, the faster retrieving.

5.Click OK to confirm. Then click Close.

How to retrieve a file/shortcut to specific folder

 

With Archive Manager for Files you can retrieve files or their shortcuts from one folder to another. Especially notebook users will appreciate this feature since it allows them to get all archived documents and files of any folder copied to their machine without retrieving the original files.

 

1.On the Archive tab locate the folder and right-click it.

2.From the context menu click Get version to folder.

 

h-get version to folder

 

3.In the pop-up window define your settings:

You can retrieve the Latest version or select the Version number switcher and enter the desired version number in the adjacent text box (the digit 1 stands for the 1st, i.e. the oldest version).

NOTE: In the case that the desired version does not exist, no retrieving will take place.

 

i-settings

If you check Replace files and shortcuts check box, the versions of files or shortcuts already existing in the destination folder will be rewritten by the new ones being synchronized now. If you leave this check box empty, files/shortcuts already existing in the destination folder (which were e.g. copied here earlier) will be left untouched. Only new files/shortcuts will be added to the destination folder.

Check Recursively check box to apply the defined operation to subfolders, too.

Should you wish to get shortcuts only, select Get shortcut(s) only by clicking on the switcher button, should you wish to get files, switch to Get file(s).

In the Retrieve to folder text box enter the path to the folder where you want to retrieve the files and/or shortcuts or use the browse button to locate the desired folder.

In the Run in x threads box you may specify the number of threads you wish to run – the more threads, the faster the retrieval.

 

Archive view

This tab gives the administrator the ability to view the archive created by Archive Manager for Files. Any file with all its versions archived by Archive Manager can be located in the archive, even if it is marked for deletion. The archive preserves the structure of disks, folders and files as it was at the moment of archiving.

a-archive view

 

The Archive view tab is divided into three panes in the same way as Archive-Retrieve tab. The left pane displays folders in the tree view and the right pane displays the archived content of the folder selected on the left.

 

The bottom pane is unfolded after clicking on the upward arrow on the Versions bar. This pane contains version information of the selected file. Here the administrator can manage versions in the same way as in the Archive-Restore tab: Mark for deletion, Remove deletion mark and Get version buttons are accessible (see the “Archive-Restore” section).

 

The context menu is also implemented for the folders in the tree view (see the screenshot below). The context menu offers the same functionality as on the Archive-Restore tab:

·Mark for deletion

·Mark for deletion recursively

·Remove deletion mark

·Remove deletion mark recursively

·Get version

·Get version to folder

(For more information see the “Context menu in the Enterprise Manager” section as described for Archive-Restore tab.)

b-context menu

 

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